Madawaska Valley public meetings in 2022
49 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
The Council will hold a workshop regarding development charges and their methodology. Additionally, the meeting includes decisions on an interim tax levy and the composition of the Public Library Board.
- Workshop on Development Charges (D.C.) methodology and legislative changes
- By-Law 2022-101: Interim Tax Levy with 1.25% penalty and interest
- By-Law 2022-102: Composition of the Madawaska Valley Public Library Board
- Donation request from George Vanier Catholic School for outdoor rink flooding
- In-Camera session regarding Integrity Commissioner appointment and Teamsters Local Union No. 91 agreement
Council in Committee
The Council in Committee is reviewing the 2023 Private Roads Grant Program and approving Ontario Clean Water Agency expenditures. The meeting also includes reports on fire department activities, by-law updates, and community development.
- Proposed $21,000 budget for the 2023 Private Roads Grant Program
- $16,987.90 in Ontario Clean Water Agency (OCWA) expenditures
- Approval of $20/hour rental fee for Valley Lakers Broomball at Paul J Yakabuski Community Centre
- Free use of Paul J. Yakabuski Community Centre ice for Barry's Bay Recreation Committee
- By-Law 2022-95 regarding the appointment of an Acting Mayor
Special Council Meeting
The Special Council meeting focuses on adopting new procedural by-laws and appointing various committees. Council will also designate members to act as Mayor during the Mayor's absence through 2026.
- By-Law 2022-94: Appointment of Committees of Council
- By-Law 2022-95: Appointment of Acting Mayor for 2023-2026
- By-Law 2022-96: New Procedural By-Law governing Council proceedings
- By-Law 2022-97: Appointment of Committee of Adjustment
- Procedural By-Law Review for information
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for Denis and Alana Kellar. The applicants seek to build a prefabricated, dome-shaped steel garage with a height of 6.0 metres, which exceeds the 5.0 metre limit for accessory buildings in the R1 Residential Zone.
- Minor Variance Application A10/22 (Kellar)
- Proposed garage height increase from 5.0 metres to 6.0 metres
- Subject property located at 74 Siberia Road, Barry's Bay
Special Council Meeting
This special council meeting consists of procedural items and an in-camera session for education and training. The primary action is the consideration of By-Law 2022-93 to confirm all motions and actions taken during the meeting.
- By-Law 2022-93: A confirming by-law for the proceedings of the November 16, 2022, meeting
- In-camera session for council education and training
Regular Council Meeting
The Council met to approve the updated Community Safety Well-Being Plan and confirm proceedings for the inaugural meeting. The agenda also included reviews of public works, watermain repairs on Trader Lane, and discussions regarding provincial housing legislation.
- Approval of the updated Community Safety Well-Being Plan
- By-Law 2022-92 to confirm proceedings of the Inaugural Council Meeting
- Report on the Trader Lane watermain break from Ontario Clean Water Agency
- Review of October 2022 Public Works and Fire Department activity reports
- Discussion on provincial 'More Homes Built Faster' legislation impacts
Council in Committee
The Council in Committee is reviewing several municipal reports, including public works, finance, and by-law activities. The body will also consider approving the updated Community Safety Well Being Plan.
- Approval of the updated Community Safety Well Being Plan
- Report on the Trader Lane watermain break involving a 10-inch PVC pipe
- Review of the 2022 Q3 Finance Report
- Public Works October 2022 update and 2021-2022 Year End Report
- Review of the Detachment Board Framework for the Killaloe OPP
Regular Council Meeting
The Council will consider repealing a planning services agreement with the County of Renfrew to utilize township staff instead. The meeting also includes discussions on zoning amendments, corporate policy changes, and temporary road closures for the Santa Claus Parade.
- Repeal of Bylaw #2022-60 regarding the Planning Services Agreement with the County of Renfrew
- Zoning By-law Amendment for 319A Otter Lake Lane (McCaffrey)
- By-Law 2022-88 to amend Corporate Policy F-02 regarding Conventions and Seminars
- By-Law 2022-89 to temporarily close streets for the annual Santa Claus Parade
- By-Law 2022-87 to amend By-Law 2006-26
Committee of Adjustment - Minor Variance
The Committee of Adjustment will meet to consider two applications for minor variances regarding property setbacks and building permissions. The meeting will determine whether the proposed changes meet the four legal tests required under the Planning Act.
- A-8/22: Request to reduce shed water setback from 20m to 9.1m and front yard depth setback from 7.5m to 4.2m at 553 Riverside Drive
- A-9/22: Request to allow a secondary dwelling unit of approximately 95 square metres at 18245B Highway 60
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments regarding a Zoning By-Law Amendment application. The proposal seeks to permit a 15 square metre sleep cabin on a 0.4 hectare lot, which is below the standard 0.8 hectare minimum requirement. The amendment would modify the existing Limited Service Residential-Exception Forty Nine (LSR-E49) Zone to include the sleep cabin as a permitted use.
- Zoning By-Law Amendment Application ZBLA-2022-03 for 319A Otter Lake Lane
- Proposal to permit a 15 square metre sleep cabin
- Modification of LSR-E49 zoning to allow sleep cabin as an additional use
- Environmental Impact Assessment provided in support of the application
Public Meeting
The Township of Madawaska Valley is holding a public meeting to discuss a plan of subdivision application for 18 vacant acres. The proposal includes 28 semi-detached dwellings, 6 single detached dwellings, and a block for over 40 apartment or townhouse units.
- Proposed subdivision of 18 acres at Part of Lots 27 & 28, Concession 5, Sherwood
- Development of 76 to 78 total residential units
- Plan includes a pumping station and storm-water management block
- Public hearing for comments from the applicant, agent, and residents
Regular Council Meeting
The Council is reviewing road maintenance standards and the lifting of holding symbols for the Yantha Subdivision. The meeting also includes discussions on policy updates and reviewing previous committee minutes.
- By-law 2022-80: Road maintenance standards and classifications
- By-law 2022-81: Lifting of holding symbol for Yantha Crescent
- Registered Plan of Subdivision 596 (Yantha Subdivision) report
- Approval of $84,981.65 tender for winter sand from RGT Cloutier Construction LTD
- Approval of $24,012.50 tender for construction and demolition grinding from National Grinding Inc
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for a proposed prefab steel garage. The applicant seeks to increase the maximum allowable garage height from 5 metres to 5.4 metres.
- Minor variance application A-7/22 for 617 Skead Road
- Request to increase garage height from 5 metres to 5.4 metres
- Proposed 300 square metre (3,200 square foot) steel garage for storage
Council in Committee
The Council in Committee is reviewing several operational tenders, including winter sand supply and waste site grinding. The meeting also addresses community donation requests, water agency expenditures, and various municipal by-laws.
- Tender MV2022-12: $84,981.65 for winter sand supply by RGT Cloutier Construction LTD
- Tender MV2022-13: $24,012.50 for construction and demolition grinding by National Grinding Inc
- OCWA expenditures totaling $24,598.94 for water and wastewater plant maintenance
- By-law 2022-74 to dissolve the Joint Municipal Physician Recruitment and Retention Committee
- By-law 2022-75 for a temporary road closure for the Take Back the Night event
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for Peter Bruck and Hania Fedorowicz. The applicants seek to increase the size of an existing legal non-conforming sleep cabin from 11.1 to 21 square metres by combining two existing structures.
- Minor variance for sleep cabin expansion at 136 Kopernik Road
- Increase of cabin size from 11.1 to 21 square metres
- Request to use a 0.68 hectare lot where 0.8 hectares is the minimum required
- Application File No. A-6/22
Regular Council Meeting
The Madawaska Valley Council is reviewing a $212,356.38 tender for sidewalk plow equipment. The meeting also includes the approval of minutes and discussions regarding previous planning and minor variance applications.
- Tender 2022-11: Sidewalk Plow and Attachments for $212,356.38 to Joe Johnson Equipment
- Approval of $41,233 from Unallocated Reserve for unbudgeted equipment costs
- Minor Variance Application A-4/22: Garage height increase from 5m to 5.5m at 658 Tamarack Road
- Zoning By-Law Amendment ZB2226.4: Proposed water setback and side yard reductions at 190 Wales Drive
- Mayor Kim Love announcement that she will not seek re-election this fall
Committee of Adjustment - Minor Variance
The Committee of Adjustment is reviewing a minor variance application for a new garage. The applicant seeks to increase the maximum garage height from 5 metres to 7.5 metres.
- Minor variance application A-5/22 for 40295 Combermere Road
- Request to increase garage height from 5 metres to 7.5 metres
- Proposed construction of a 109 square metre (1173 square foot) garage
Council in Committee
Madawaska Valley Council in Committee will consider several recommendations, including approving $13,275 from the Modernization Fund Reserve for an online tax and utility billing module, and giving readings to zoning and battery recycling by-laws. The agenda also includes reports on fire department activities, recreation updates, and a donation request from the Barry's Bay and Area Minor Hockey Association. Most items are routine information or procedural, with no major policy decisions expected.
- Approve $13,275 for iCity Townhall online billing module from Modernization Fund Reserve
- Give third reading to By-Law 2022-62 establishing MOU with Station Keepers MV for Barry's Bay Railway Station
- Give readings to By-Law 2022-70 zoning amendment (Fullford)
- Give readings to By-Law 2022-71 battery recycling agreement with Call2Recycle Canada
- Direct Bylaw Enforcement Officer to continue animal control discussions with Bonnechere Valley Township
Public Meeting
Council is holding a public meeting to hear comments on a zoning by-law amendment application by Tim and Cathy Fulford (190 Wales Drive) to rezone property from Limited Service Residential (LSR) to LSR-Exception Sixty Six (LSR-E66). The change would reduce the water setback on Kamaniskeg Lake from 30 metres to 20 metres and the interior side yard width on the southern property boundary from 3 metres to 1 metre. The meeting is being held electronically and live-streamed.
- Rezoning application ZB2226.4 by Tim and Cathy Fulford (190 Wales Drive)
- Reduce water setback on Kamaniskeg Lake from 30m to 20m
- Reduce interior side yard width on southern boundary from 3m to 1m
- Scoped Environmental Impact Assessment by Jp2g Consultants Inc. (Feb 9, 2022)
- County of Renfrew Planning Division report (May 27, 2022)
Public Meeting - Minor Variance
The Madawaska Valley Committee of Adjustment will hold a public hearing to consider a minor variance application (A-4/22) from Alan Bozec for 658 Tamarack Road. The request seeks to increase the maximum permitted garage height from 5 metres to 5.5 metres under Zoning By-law 2006-26. The committee will hear public comments and decide whether to grant or deny the application.
- Minor variance application A-4/22 by Alan Bozec for 658 Tamarack Road, Part of Lots 4 & 5, Concession 9
- Request to increase garage height limit from 5 metres to 5.5 metres under Section 3.3.5 of Zoning By-law 2006-26
- Proposed garage approximately 94 square metres (1008 square feet)
- Four written objections received from Doug DeLeMatter, Shirley Hill, Kristin and Eugene Marchand, Anna Latoszek, and Andrew Boyd
- Public hearing held virtually on August 2, 2022 at 9:30 a.m.
Special Council Meeting
This special council meeting will decide on awarding a digital sign contract for the Paul J Yakabuski Community Centre and give readings to a by-law for a site plan agreement with Gaz Bleu Propane Inc. It will also confirm minutes from previous meetings and enter a closed session for personnel, legal, and litigation matters.
- Award RFP MV2022-07 for digital sign at Paul J Yakabuski Community Centre to Nature of Designs for $36,643.50 plus HST
- First, second, and third reading of By-Law 2022-68 authorizing a Site Plan Agreement with Gaz Bleu Propane Inc.
- Approve minutes from Regular Council Meeting June 21, 2022, Public Meeting June 21, 2022, and Special Council Meeting June 29, 2022
- Enter In-Camera session for personal matters, labour relations, litigation, and solicitor-client privileged advice
- Adopt By-Law 2022-69 confirming proceedings of this special meeting
Public Meeting - Minor Variance
The Madawaska Valley Committee of Adjustment will hold a public meeting to consider two minor variance applications under the Planning Act. The first seeks to enlarge an existing deck within the water setback from Trout Lake, reducing the setback from 30 to 20 metres. The second seeks to allow a second single detached dwelling on a property in a Rural zone. The committee will evaluate both against four statutory tests and decide to grant or deny each.
- Application A-3/22 by Angelo Mosca and Shari Gray to enlarge a deck at 248 Wiltom Drive, reducing the water setback from Trout Lake from 30 to 20 metres.
- Application A-2/22 by Marek Paszyn (5041679 Ontario Inc.) to allow a second single detached dwelling (279 square metres) under Rural (RU) (EP) zoning.
- Public notice for both applications sent to property owners within 60 metres and posted on June 30, 2022.
- A phone call from Sue Burchat noted a notice error: the second dwelling area was listed as 3000 square metres but should have been 3000 square feet.
- Committee decisions will be made after considering four tests under Section 45(1) of the Planning Act.
Special Council Meeting
This is a special council meeting with no public delegations, reports, or new business on the agenda. The main substantive item is a move into closed (in-camera) session to discuss human resource updates and labour relations, citing personal matters and employee negotiations under the Municipal Act. The only formal action is the adoption of a confirming by-law (2022-67) to ratify the meeting's proceedings.
- In-camera session for human resource updates and labour relations (Municipal Act s.239(2)(b)(e))
- By-Law 2022-67: confirming by-law for the special council meeting
- Meeting held electronically and live-streamed on YouTube
Public Meeting - Minor Variance
The Township of Madawaska Valley Committee of Adjustment is holding a public hearing to consider a minor variance application (File No. A-1/22) from George Orlowski. The applicant seeks to increase the maximum height of a proposed garage/workshop from 5 metres to 6.5 metres on a vacant residential lot at Lot 5, Plan 264, Mintha Street, Barry's Bay. The committee will evaluate the request against the four tests under Section 45(1) of the Planning Act and may grant or deny the application.
- Minor variance application to increase accessory building height from 5 m to 6.5 m (Zoning By-law 2006-26, Section 3.3.5)
- Proposed 1,200 sq ft garage/workshop with 12 ft door for RV/boat storage and future solar panels
- Property is vacant, zoned Residential One (R1), designated Rural in County of Renfrew Official Plan
- Public hearing held virtually on June 21, 2022 at 9:30 a.m.
- Conditions include engineered site plan for drainage and geotechnical study
Regular Council Meeting
The Township of Madawaska Valley Council is meeting to decide on several administrative and operational items, including awarding a tender for a half-ton truck, approving a by-law for an agreement with the Ontario Clean Water Agency, and delegating approval of certain Planning Act matters. They will also consider a donation request for the CO Blitz 2022 event and approve raffle ticket sales for a local parish. The agenda includes routine approvals of minutes and a closed session for personnel and legal matters.
- Tender MV2022-10: award half-ton truck to MacLang Sunridge Ltd for $68,668.97 (HST included)
- By-Law 2022-64: authorize agreement with Ontario Clean Water Agency
- By-Law 2022-65: delegate approval of certain Planning Act matters
- Donation request from Combermere Recreation Committee for CO Blitz 2022 (July 31, 2022)
- Approve raffle ticket sales for St. Matthews the Apostle Parish Supper Ticket Draw (draw Aug 6, 2022)
Council in Committee
Council is deciding on several operational and financial items, including approving change orders for the arena slab replacement project, awarding two road paving contracts, and approving various by-laws and agreements. The agenda also includes routine reports and an in-camera session for legal and personnel matters.
- Approve arena change orders totaling $62,125.85 (subgrade removal $16,014.99, refrigeration layout $31,987.39, bench gates $4,081.66, goal lights $2,718.59, mechanical door $7,323.22)
- Award Tender MV2022-09 Hot Mix Pavement to Bonnechere Excavating Inc. for $478,944.60
- Award Tender MV2022-08 Double Surface Treatment to Greenwood Paving for $216,533.43
- Award RFP 2022-02 for Barry's Bay Lakeshore Park concept plan to Beacon Environmental for $43,220.52
- Approve By-Law 2022-61 amending Comprehensive Zoning By-Law 2006-26 (Watzowski)
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments on a zoning by-law amendment application by Pawel Watkowski for 329 Old Barry's Bay Road. The proposal would rezone the property from Rural (RU) to Rural - Exception Forty-One (RU-E41) to reduce the minimum separation distance from a waste disposal site from 500 metres to 411 metres, allowing a dwelling. The meeting is being held electronically and live-streamed.
- Rezoning application WAT-2022-03 for 329 Old Barry's Bay Road from Rural (RU) to Rural - Exception Forty-One (RU-E41)
- Proposed reduction of minimum separation distance from waste disposal site from 500m to 411m
- Landfill Site Impact Assessment report from Jp2g Consultants dated February 16, 2022
- County of Renfrew Planning Division report on the zoning amendment dated April 26, 2022
- Public meeting held electronically under Municipal Emergency Act and By-law 2020-32
Regular Council Meeting
Council will vote on awarding four tenders for a half-ton truck, an SUV, crushed gravel, and train station siding replacement, with combined costs exceeding $320,000. They will also consider a joint grant application for a Digital Service Squad, designate the ice surface replacement at the Paul J Yakabuski Community Centre for Canada Community Building Fund, and pass several administrative by-laws, including a site plan agreement with St. Francis Memorial Hospital Association. The meeting includes an in-camera session for confidential matters.
- Award Tender MV2022-04 SUV AWD to Summers Bros. Ford for $41,758.02
- Award Tender MV2022-05 Crushed Gravel to Clouthier Construction for $136,956.00
- Award MV 2022-03 Train Station Siding Tender to Quality Homes and Renovations for $141,484.16
- Approve joint application with Rural Community Cooperative Group for Digital Service Squad grant
- By-Law 2022-56 authorizing Site Plan Agreement with St. Francis Memorial Hospital Association
Council in Committee
Madawaska Valley Council in Committee will consider joining the County of Renfrew's request for proposals for a Transportation Master Plan, which could include a local plan with shared costs. They will also review routine operational reports, approve expenditures, and set 2022 tax rates. Several by-laws are scheduled for final reading, including shoreline road closures and a municipal election policy.
- Approve OCWA expenditures totaling $7,236.76
- Direct staff to join County RFP for Transportation Master Plan
- Approve shoreline road allowance closures at Stoney Lake (Norris and Rumleskie applications)
- Give final reading to By-Law 2022-51 establishing 2022 tax rates
- Approve By-Law 2022-49 on municipal election policy for corporate resources
Public Meeting - Minor Variance
The Township of Madawaska Valley Committee of Adjustment is holding an electronic public meeting to hear comments on a minor variance application (MVA-2022-04) by Stacey Lynn Miller, Wendy Ann Helferty, and John William Miller. The application seeks approval to construct a second dwelling unit on a 73.6-acre property zoned Rural (RU) at 77 Drevniok Road, Combermere. The committee will evaluate the request against four tests under Section 45(1) of the Planning Act and may grant or deny the variance.
- Minor variance application MVA-2022-04 for a second dwelling unit in a Rural (RU) zone
- Property: 77 Drevniok Road, Combermere, part of Lot 7, Concession 6, geographic Township of Radcliffe
- Subject property area: 73.6 acres (29.78 ha)
- Public comments received from Craig Kelley (April 26, 2022) and Peter Glowacki (April 28, 2022)
- Appeal to Ontario Land Tribunal possible with $400 fee per application
Regular Council Meeting
Council will consider adopting the 2022 municipal budget and a schedule of fees, plus several by-laws including a cemetery by-law and agreements for safety training and voter list management. It will also confirm an amended tender award for the rink slab replacement at the Paul J. Yakabuski Community Centre, valued at $1,693,000, financed from reserves. Presentations are scheduled from St. Francis Memorial Hospital/Valley Manor and the Treasurer on the budget.
- By-Law 2022-39: adopt 2022 Municipal Budget
- By-Law 2022-40: establish Schedule of Fees
- Tender MV 2022-01: award rink slab replacement to Frecon Construction for $1,693,000 (excl. HST), financed from reserves
- By-Law 2022-45: authorize Vote by Mail for municipal elections
- By-Law 2022-47: adopt rules for Combermere Methodist Cemetery
Council in Committee
The Council in Committee will review and decide on several operational and financial matters, including whether to regulate short-term rentals, adopt 2022 water and wastewater budgets and rates, and approve various by-laws. They will also receive reports on public works, water systems, and recreation, and consider hiring two firefighters and awarding a tender for rink slab replacement.
- Staff recommend not regulating short-term rentals; instead implement a complaint-tracking program with escalating fees from $112 to $894 per occurrence.
- By-Law 2022-32 and 2022-33 to adopt 2022 Water and Wastewater System Budgets and Rates.
- By-Law 2022-31 to establish road maintenance standards and classifications.
- Approval of $60,000 from Deferred Revenue Modernization Fund for Municipal Office HVAC project.
- Tender MV 2022-01 for Rink Slab Replacement at Paul J. Yakabuski Community Centre to be awarded.
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments on a zoning by-law amendment application by Robert B. Howe and Lynn R. Howe. The amendment would rezone a 0.886-hectare residential property at 46 Murray Street, Barry's Bay, from Highway Commercial (HC) to Residential Two – Exception Seven (R2-E7), reflecting that the professional office has been relocated and the building is now used as a residence. The meeting is being held electronically and live-streamed on YouTube.
- Rezoning of 0.886-hectare property at 46 Murray Street, Barry's Bay from Highway Commercial (HC) to Residential Two – Exception Seven (R2-E7)
- Exception zone permits single detached dwelling, semi-detached dwelling, duplex, and two-unit dwelling as only residential uses
- Notice of complete application sent March 10, 2022 to property owners within 120m and public bodies
- Written comments: none received
- Two telephone inquiries from residents about the notice, resolved with no concerns
Special Council Meeting
This is a special council meeting held electronically. The main substantive item is a closed (in-camera) session for the purpose of educating or training members, specifically a presentation on a Council-Staff Relations Policy from E4m Solutions. The rest of the agenda is procedural, including adoption of the agenda, confirmation of minutes, and a confirming by-law (2022-28) to ratify the meeting's proceedings.
- In-camera session for training on Council-Staff Relations Policy, presentation from E4m Solutions
- By-Law 2022-28: Confirming By-Law for the Special Council Meeting of March 29, 2022
- Meeting held electronically under Municipal Emergency Act, 2020 and By-Law 2020-32
Special Council Meeting
This is a special council meeting held electronically, with the main substantive business being a move into closed session to discuss personal matters about identifiable individuals, specifically a new performance management platform for the CAO/Clerk and a staff update. The only public action is the adoption of a confirming by-law (2022-27) to ratify the meeting's proceedings. No other public business or delegations are listed.
- In-camera session to discuss Delfi Group-CAO/Clerk New Performance Management Platform Appraisal and Goal Setting
- In-camera session to discuss Human Resources- CAO/Clerk Staff Update
- By-Law 2022-27 to confirm proceedings of the March 28, 2022 special council meeting
Council in Committee
Council in Committee is reviewing the Treasurer's 2022 draft budget presentation, which proposes a 2.2% tax rate increase above assessment growth. The budget includes $10.44 million in expenditures and $4.28 million to be raised from general taxation. Council will discuss priorities and provide staff with direction for finalizing the budget.
- 2022 draft budget with 2.2% tax rate increase
- $1.4 million capital for PJY Community Centre
- $1.537 million for road capital projects
- $892,689 for Ontario Provincial Police
- Directs Canada Building Fund and OCIF funds to road projects
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments on a zoning by-law amendment application for a waterfront property at 158 Eastside Trout Lake Lane. The amendment would rezone the 1.56-hectare parcel from Limited Service Residential (LSR) to LSR-Exception Fifty-Six (LSR-E56) to reduce the minimum water setback from Trout Lake from 30 metres to 24 metres to permit a dwelling. The meeting is being held electronically and live-streamed.
- Rezoning application (File # POW-2020-02) by Bradley Law Professional Corporation for owners Christopher, Dorothy, Richard and Thomas Poweska
- Reduce minimum water setback from Trout Lake from 30 m to 24 m
- Rezone from Limited Service Residential (LSR) to LSR-Exception Fifty-Six (LSR-E56)
- Proposed addition to existing sleep cabin (24 m² to 55 m² floor area)
- Composting toilet proposed for sewage disposal
Regular Council Meeting
Council is deciding on several by-laws, including a zoning amendment for a proposed P38 Energy propane bulk plant at 19207 Highway 60, and a five-year environmental monitoring contract with Pinchin Ltd. for waste sites. They will also consider a vehicle purchase for fire services, a tree canopy policy, a service agreement for emergency communication, and an emergency management plan.
- By-Law 2022-20: zoning amendment for Lot 13, Plan 131, from Residential (R1) to Commercial Exception Eight (C-E8) to Residential Two-Except Six (R2-E6) for P38 Energy propane plant
- By-Law 2022-19: five-year contract with Pinchin Ltd. for environmental monitoring of waste management sites (2022-2027)
- Vehicle purchase: F150 Ford truck for Fire & Protection, funded from reserve account #1-04-04-799998
- By-Law 2022-24: closure and sale of shoreline road allowance along Madawaska River, Lot 11, Concession 3, Radcliffe (Taylor & Westwood)
- By-Law 2022-22: service agreement with Community Navigation of Eastern Ontario/211 for emergency communication assistance
Council in Committee
Council is considering raising the garbage bag tag fee from $1.00 to $2.00 and adjusting the cubic metre bin rate, following a February 15 discussion. The meeting also includes a library budget presentation, a proposed tree canopy policy, and a decision on repealing the COVID vaccination policy.
- Increase garbage bag tag fee from $1.00 to $2.00; bin rate adjustment from $7.20 per cubic metre
- Madawaska Valley Public Library 2022 budget presentation ($209,913 revenue/expense)
- Approve draft tree canopy policy and by-law adding G10 Tree Canopy Policy
- Approve service agreement with Community Navigation of Eastern Ontario/211 Eastern Region
- Repeal COVID Vaccination Policy G-07 or continue monitoring vaccine status
Public Meeting - Minor Variance
The Committee of Adjustment will hold a public meeting to hear comments and decide on a minor variance application (MVA-2022-03) by Nicholas Robert Neuman and Victoria Laurel Verch. The applicants seek to reduce the front yard setback from 7.5 metres to 6.70 metres to build a 25x36-foot addition and a 23x8-foot covered porch at 11 Fran-Stell Drive, Combermere. The committee will evaluate the request against four tests under Section 45(1) of the Planning Act and may grant or deny the variance.
- Minor variance to reduce front yard setback from 7.5 m to 6.70 m at 11 Fran-Stell Drive, Combermere
- Proposed addition to existing house: 25 ft x 36 ft and covered porch: 23 ft x 8 ft
- Public meeting held electronically under Municipal Emergency Act, 2020 and By-law 2020-32
- No written comments or responses from public bodies received
- Appeal to Ontario Land Tribunal requires $400 fee
Regular Council Meeting
The Township of Madawaska Valley Council is meeting to decide on several items, including a proposed increase in construction demolition fees at the Bark Lake Waste site, a zoning by-law amendment related to cannabis, and a $67,162 agreement with the province for council and records management modernization. Council will also consider authorizing a multi-year landfill support services agreement with Pinchin Ltd. and discuss a resolution calling for provincial re-examination of hospital funding.
- Construction demolition fees at Bark Lake Waste site to increase to $525.00 (52.50 per cubic metre)
- By-Law 2022-14: Amendment to Comprehensive Zoning By-Law 2006-26 regarding cannabis matters
- By-Law 2022-15: Authorizing agreement with Ontario for Council and Records Management Modernization in the amount of $67,162.00
- Landfill Support Services agreement with Pinchin Ltd. for 2022-2027
- Resolution calling for provincial re-examination of 'local share' hospital capital funding
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments on a proposed zoning by-law amendment that would add definitions and regulations for licensed cannabis cultivation and production facilities, including air filtration, security fencing, separation distances, and lot requirements. The amendment applies township-wide and follows a 2020 interim control by-law that prohibited cannabis production while a land-use study was conducted. No written comments were received before the meeting.
- Proposed amendment adds definitions for air filtration, cannabis-licensed cultivation and production facility, and security fence
- Adds separation distance requirements from cannabis facilities to residential, commercial, institutional, and open space zones
- Adds lot area, lot frontage, and yard requirements for licensed cannabis production facilities
- Public meeting held electronically due to COVID-19, live-streamed on YouTube
- Notice published in The Valley Gazette on January 19, 2022
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to consider a minor variance application from Robert A. and Nuchanart Kowaliszyn for a property at 113 Grunwald Road, Barry's Bay. The applicants seek to reduce the required water setback from 30 metres to 20.11 metres to build a 52-square-metre deck on an existing cottage on Halfway Lake. The committee will evaluate the request against the four tests under Section 45(1) of the Planning Act and may grant or deny the variance.
- Minor variance application MVA-2022-02 to reduce water setback from 30 m to 20.11 m for a 52 m² deck
- Property located at 113 Grunwald Road, Lot 5, Registered Plan 520, geographic Township of Radcliffe
- Public hearing held electronically due to COVID-19, live-streamed on YouTube
- One written comment received from Martha MacKay (telephone inquiry and e-mail of February 7, 2022)
- Appeal to Ontario Land Tribunal requires $400.00 fee per application
Special Council Meeting
The Township of Madawaska Valley Special Council is holding an electronic meeting, with the main item being a move into a closed (in-camera) session to discuss personal matters about identifiable individuals, including municipal employees. The agenda lists no delegations, minutes, municipal reports, by-laws (other than the confirming by-law), or new business for open session. The meeting will conclude with the adoption of a confirming by-law.
- Enter In-Camera Session under Ontario Municipal Act s.239(2)(b) for personnel matters
- Receive staff report from Chief Fire Official
- Receive Delfi Reports
- CAO/Clerk Human Resources related updates
- Adoption of By-Law 2022-13 (Confirming By-Law)
Committee of Adjustment
The Committee of Adjustment will hold a public meeting to hear and decide on a minor variance application (MVA-2022-01) by James Thomas Kosnaskie and Marie Ava Kosnaskie for property at 553 Riverside Drive (Combermere). The applicants seek to reduce the minimum side yard depth from 3.0 metres to 2.65 metres to build a 49 square metre garage with attached breezeway. No written or oral submissions were received. The committee will evaluate the application against the four tests under Section 45(1) of the Planning Act and may grant or deny it.
- Minor variance application MVA-2022-01 to reduce side yard depth from 3.0 m to 2.65 m
- Proposed 49 sq m (520 sq ft) garage with attached breezeway
- Property at 553 Riverside Drive, Combermere, part of Lot 10, Concession 4, Reference Plan 49R-15070
- No written comments or public body responses received
- Meeting held electronically under Municipal Emergency Act, 2020
Council in Committee
This Council in Committee meeting covers routine operations and several decisions. Council will consider adding $33,000 to the waste budget for two hazardous waste events, approve various by-laws including interim tax levy and water meter services, and discuss a land purchase with St. Francis Memorial Hospital in closed session. The agenda includes multiple reports and by-laws for approval.
- Add $33,000 to 2022 Waste Disposal Budget for 2 Household Hazardous Waste events
- By-Law 2022-10: Interim Tax Levy 2022 with 1.25% penalty and interest
- By-Law 2022-11: Accept water meter installation services from Welk Electric Limited
- By-Law 2022-06: Condominium Agreement with Combermere Lodge Limited
- In-camera session: Land purchase presentation from St. Francis Memorial Hospital and Valley Manor
Special Council Meeting
Council is holding a special meeting to hear a presentation from Municipal Government Wayfinders Ltd. on their Operational Service Delivery Review and to consider adopting the report through By-Law 2022-04. The review covers financial realities, asset management, and service delivery challenges. Council will also consider a confirming by-law for the meeting's proceedings.
- By-Law 2022-04: Adoption of the Operational Service Delivery Review report
- Presentation by Michael Wildman and David Reid of Municipal Government Wayfinders Ltd.
- Review notes landfill life expectancy may be 11 years, not 45
- Potential $60,000 revenue increase from user fee review
- By-Law 2022-05: Confirming by-law for the special meeting
Regular Council Meeting
The Township of Madawaska Valley Council will consider awarding a $93,225 contract for design and engineering services for the arena floor replacement at the Paul J. Yakabuski Community Center, and will receive a presentation on the 2021 waste capacity assessment for the Bark Lake Waste Disposal Site. Council will also vote on several by-laws, including a zoning amendment and auditor appointment, and approve various expenditures and reports.
- Award RFP 2021-13 for arena floor replacement design to Barry Bryan Associates, $93,225 (HST included)
- Approve OCWA 2021 expenditures totaling $17,449.65
- Approve $1,300 for Rural Community Cooperative 2022 budget
- Approve By-Law 2022-01: zoning change for Lot 13, Plan 131, Sherwood (Barry's Bay) from R1 to R2-E6
- Approve By-Law 2022-02: appoint MacKillican and Associates as municipal auditors 2021-2025
Public Meeting
The Township of Madawaska Valley is holding a public meeting to hear comments on a zoning by-law amendment application. The applicant seeks to rezone a vacant 445-square-metre property at 14 Stafford Street, Barry's Bay, from Residential One (R1) to Commercial – Exception Eight (C-E8) to permit two storage containers for inventory storage for the adjacent Yantha Appliances. The meeting is being held electronically and live-streamed.
- Rezoning application YAN-2021-13 by Bradley Law Professional Corporation for owner Marie Eva Yantha
- Proposed change from Residential One (R1) to Commercial – Exception Eight (C-E8)
- Property at 14 Stafford Street, Barry's Bay, 445 square metres
- Storage containers for Yantha Appliances inventory
- No written comments received; two public inquiries with no objections