Hastings Highlands public meetings in 2024
32 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The Committee of Adjustment will hear and vote on Permission Application A-24-2024 for 141 O-At-Ka Road at Baptiste Lake and Permission Application A-27-2024 for 217 Dog Point Road at Papineau Lake. The meeting will also adopt the minutes from the November 14, 2024 meeting and approve the revised 2025 meeting schedule. The session will conclude with adjournment until the next meeting on January 30, 2025.
- Permission Application A-24-2024 – 141 O-At-Ka Road, Baptiste Lake: request to build a 1,290 sq ft dwelling and a 604 sq ft deck within 30 m of the high‑water mark.
- Permission Application A-27-2024 – 217 Dog Point Road, Papineau Lake: request to build a 126 sq ft covered deck 85 ft from the high‑water mark.
- Adopt minutes of the November 14, 2024 Committee of Adjustment meeting.
- Approve the revised Committee of Adjustment meeting schedule for 2025.
- Adjournment – next meeting scheduled for January 30, 2025 at 8:30 a.m.
Special Meeting of Council
The Hastings Highlands Council will review the 2025 Capital Budget report and decide whether to approve the budget as amended or send it back for a second reading. The budget totals $4,190,000 and covers road, bridge, fire, and equipment projects. The council will also amend the 2025 meeting schedule to start the January 15, 2025 regular meeting at 1:00 p.m. instead of 9:00 a.m. Public comment periods are scheduled before and after the reports.
- 2025 Capital Budget – total $4,190,000
- Road Construction – Mink Lake Road (Hwy 127 to Hammond Road) – $860,000
- Boulter Road Bridge construction – $500,000
- Fire Fleet Replacement – new tanker – $350,000
- Revised 2025 Council Meetings Schedule – Jan 15, 2025 meeting moved to 1:00 p.m.
Regular Meeting of Council, Operations and Planning
Hastings Highlands Council will conduct public hearings regarding several zoning amendments and a road allowance closure. The body will also hear a presentation from Hastings North Tourism Services.
- Bylaw 2024-071: Zoning change for 15 Old Madawaska Road to Marginal Agriculture (MA)
- Bylaw 2024-083: Zoning change for 1485 South Baptiste Lake Road to Special Rural Residential (RR-136)
- Bylaw 2024-087: Zoning change for Part of Lot 9, Concession 11, HSR 134 to Special Residential Second Density (R2)
- Bylaw 2024-081: Permanent closing and sale of road allowance in front of 1150 'A' River Road
- Presentation by Mary Kavanagh and Alan Woodcox from Hastings North Tourism Services
Regular Meeting of Council, Operations
The council authorized two transfers from the Reserve for Working Capital: up to $141,000 to cover unbudgeted emergency expenses for the North Baptiste Culvert Failure and up to $10,000 for the Little Papineau Creek Bridge Rehabilitation project. It also adopted Bylaw 2024-085 to amend the procurement policy and approved amendments to the User Fees Bylaw, including new schedules for routine disclosure and cemetery fees. Additionally, the council passed Bylaw 2024-077 to declare certain municipal lands surplus and adopted the 2025 council meeting schedule.
- Transfer of up to $141,000 for North Baptiste Culvert Failure emergency expenses
- Transfer of up to $10,000 for Little Papineau Creek Bridge Rehabilitation capital project expenses
- Approval of Bylaw 2024-085 to amend Bylaw 2024-035 and update the procurement policy
- Amendments to the User Fees Bylaw (Schedules D, A, and G) for routine disclosure and cemetery fees
- Passage of Bylaw 2024-077 declaring certain municipal lands surplus
Committee of Adjustment
The Hastings Highlands Committee of Adjustment will consider Minor Variance A-25-2024 and A-26-2024 for 147 Peelow Rd, seeking relief from setback and buffer requirements to install a septic system and a deck near Bartlett Lake. The meeting will also appoint Sarah Bowles as Secretary‑Treasurer, adopt the October 10 minutes, and set the next meeting date.
- Appointment of Sarah Bowles as Secretary‑Treasurer
- Adoption of minutes from the October 10, 2024 meeting
- Minor Variance A-25-2024: septic system installation within 30 m of Bartlett Lake high‑water mark
- Minor Variance A-26-2024: 29.72 m² deck on north side of dwelling within 30 m of Bartlett Lake high‑water mark
- Adjournment and scheduling of the next meeting on December 12, 2024
Regular Meeting of Council, Planning
The council approved the agenda and adopted the October 16 minutes. It passed Bylaw 2024-084 to transfer part of Musclow Greenview Road for widening, gave tentative approval to close the Shore Road allowance at 2218 'C' Papineau Lake Road, and granted an exemption to Freymond Lumber for use of an unopened road allowance. The council also approved the 2025‑2029 Five‑Year Fire Capital Plan and adopted bylaws delegating authority to the CAO for MOUs with the Maple Leaf Snow Skimmers Snowmobile Club and for amending parcel registers.
- Bylaw 2024-084: Transfer part of Musclow Greenview Road (Lot 10, Concession 16) to the municipality for widening
- Tentative approval to close and convey the Shore Road allowance in front of 2218 'C' Papineau Lake Road
- Exemption granted to Freymond Lumber to use and maintain unopened road allowance between Lots 20‑21, Concession 8, Wicklow, with required $2,000,000 liability insurance
- Approval of the Five‑Year Fire Capital Plan (2025‑2029)
- Bylaw 2024-082 delegating authority to the CAO to enter MOUs with the Maple Leaf Snow Skimmers Snowmobile Club
Regular Meeting of Council, Operations
The Hastings Highlands Council will adopt two bylaws: one to amend policies for the sale of surplus municipal land and another to delegate legal authority to the CAO. It will also approve a $6,000 total donation to local hockey and skating groups and direct staff to apply for funding for the Birds Creek Outdoor Arena Revitalization. The council will remit a $972.23 contribution to the Bancroft OPP Detachment Board and accept various departmental reports.
- Bylaw 2024-076: Amend Bylaw 2020-060 to adopt policies for sale of surplus land
- Bylaw 2024-078: Delegate authority to the CAO for legal matters and agreements
- One‑time donations: $4,000 to Bancroft & District Minor Hockey Association, $1,000 to Bancroft Jets Girls Hockey Association, $1,000 to Bancroft Skating Club
- Application to the Community Sport and Recreation Infrastructure Fund for the Birds Creek Outdoor Arena Revitalization Project
- Remit $972.23 as the 1/8 municipal contribution to the Bancroft OPP Detachment Board for the 2024 budget
Committee of Adjustment
The Hastings Highlands Committee of Adjustment will hear and decide on four applications listed on the agenda. These include a minor variance for 1214 Kamaniskeg Lake Road and permission applications for 192 ‘A’ Lake St. Peter Road, 68 Circle Road, and 356 Ponacka Road. The Committee will follow the procedural steps outlined for each application before voting.
- Minor Variance A-17-2024 – 1214 Kamaniskeg Lake Road (bunkie setbacks near Waste Disposal Zone)
- Permission A-19-2024 – 192 ‘A’ Lake St. Peter Road (dwelling with garage close to high‑water mark and lot lines)
- Permission A-20-2024 – 68 Circle Road (addition to dwelling with setbacks near waterbody and slope)
- Permission A-21-2024 – 356 Ponacka Road (development within 100 m of specified area)
Regular Meeting of Council, Planning
The council adopted the agenda and the September 18 minutes, then passed Bylaw 2024-072 to delegate authority to the municipal clerk for approving development agreements. It also passed Bylaw 2024-073 delegating authority to the municipal planner to review consent (severance) applications from the County of Hastings. The council gave conditional support for two new lots at 20 Mudcat Road, requiring $1,000 cash‑in‑lieu per lot and other conditions. Finally, Bylaw 2024-074 was enacted to confirm the proceedings of council.
- Bylaw 2024-072: delegation of authority to the Clerk for development agreements
- Bylaw 2024-073: delegation of authority to the Planner for reviewing consent (severance) applications
- Conditional support for Consent File No. B91/24 and B92/24 for two new lots at 20 Mudcat Road, with $1,000 cash‑in‑lieu per lot
- Bylaw 2024-074: confirm the proceedings of council
- Adoption of agenda and adoption of September 18, 2024 minutes
Committee of Adjustment
The Committee of Adjustment is meeting to consider several applications for minor variances and permissions under the Planning Act. The body will decide on requests to build structures or install septic systems closer to waterbodies, steep slopes, or waste disposal zones than typically allowed.
- A-10-2024: Septic system construction within 30 metres of a steep slope at 48 'B' White Pine Lane
- A-12-2024: Sunroom and deck construction near the high water mark of Papineau Lake at 2564 Papineau Lake Road
- A-13-2024: Single family dwelling and septic system construction near Cannon Lake at 747 Peterson Road
- A-14-2024: Single family dwelling construction within 500 metres of a Waste Disposal Zone at 3275 Musclow Greenview Road
Regular Meeting of Council, Operations and Planning
Council will adopt the agenda and approve the July 17 minutes. It will pass Bylaw 2024-068, authorizing a transfer of up to $40,000 from the Reserve for Economic Development to fund unbudgeted expenses for the Tourism Growth Program. The council will also adopt Bylaw 2024-069 for the Canadian Urban Institute My Main Street 2.0 Program and accept the 2024 Asset Management Plan. Additional actions include vesting a vacant property on South Road, writing off $10,287.15 in taxes, and amending zoning bylaws for 1479 Centreview Road, 47 Baileys Road East, and 386 Forest View Road.
- Bylaw 2024-068: authorize $40,000 transfer for Tourism Growth Program
- Bylaw 2024-069: authorize funding for Canadian Urban Institute My Main Street 2.0 Program
- Vest Property to Municipality: write‑off $10,287.15 in taxes for South Road parcel
- Bylaw 2024-055: amend zoning for 1479 Centreview Road to Special Recreational/Resort Commercial (RRC‑133)
- Bylaw 2024-061: amend zoning for 47 Baileys Road East to Special Limited Service Residential (LSR‑134)
Committee of Adjustment
The Committee of Adjustment will hear three minor variance applications concerning lakefront properties. The applications involve a boathouse and dock replacement at 55 Alp Lane, a septic system near a steep slope at 48 B White Pine Lane, and a garage near a steep slope at 1995 Mink Lake Road. The meeting will also adopt the June 13, 2024 minutes and set the next meeting for September 19, 2024.
- Minor variance A-9-2024 – 55 Alp Lane, Baptiste Lake – replace boathouse and dock with larger structures
- Minor variance A-10-2024 – 48 B White Pine Lane, Mink Lake – allow septic system within 30 m of steep slope
- Minor variance A-11-2024 – 1995 Mink Lake Road, Mink Lake – permit garage construction with specific setbacks near steep slope
- Adopt June 13, 2024 Committee of Adjustment minutes
- Schedule next meeting for September 19, 2024 at 8:30 a.m.
Regular Meeting of Council, Operations and Planning
The Hastings Highlands Council will approve the 2023 audited financial statements and receive a quarterly treasury report. It will hold public hearings and decide on three zoning bylaw amendments: Bylaw 2024-047 for Lot 32, Concession 4 in Herschel, and Bylaw 2024-049 and 2024-050 for Lots 3, Concession 8 on Papineau Lake Road in Bangor. The items are presented as part of the consent agenda and require council approval.
- Approval of 2023 audited financial statements (Baker Tilly KDN LLP)
- Quarterly Treasury Report for period up to June 30, 2024 (information only)
- Bylaw 2024-047: Amend zoning for Lot 32, Concession 4, Herschel to Special Rural Residential (RR-130)
- Bylaw 2024-049: Amend zoning for 3240 Papineau Lake Road, Bangor to Special Waterfront Residential (WR-128)
- Bylaw 2024-050: Amend zoning for 3248 Papineau Lake Road, Bangor to Special Waterfront Residential (WR-129)
Regular Meeting of Council, Operations
The meeting includes discussions on amending the business licence policy for door-to-door sales and reviewing a draft fee waiver policy. Council will also review a revised Rogers proposal for 84 Peterson Road and an agreement with the Zion United Church Cemetery Board. Additionally, a petition regarding paving for the Laundry subdivision is on the agenda.
- Revised Rogers proposal for Mitchell Lake at 84 Peterson Road
- Bylaw 2024-048 to amend the Sale of Surplus Municipal Land Bylaw
- New door-to-door sales fees ranging from $25.00 to $1,000.00
- Bylaw 2024-051 for the Canada Community-Building Fund agreement
- Petition requesting that the Laundry subdivision be paved
Committee of Adjustment
The Committee of Adjustment will hear applications for minor variances and permissions regarding waterfront properties. The items include a request to build a two-storey dwelling on Papineau Lake Road and a proposal to replace existing cabins with a larger cottage on North Baptiste Lake Road.
- Minor Variance (A-7-2024) for a new two-storey dwelling at 1524 Papineau Lake Road
- Permission Application (A-8-2024) to replace cabins with a cottage at 1799 North Baptiste Lake Road
- Adoption of the May 9, 2024, Committee of Adjustment minutes
Special Meeting of Council
Council is reviewing a business case to move from a 6-station model to a 3-station model for the Hastings Highlands Fire Department. The meeting includes a presentation, a review of frequently asked questions, and a public interactive session to gather community feedback.
- Viewing of the Hastings Highlands Fire Department Station Structure Review Business Case presentation
- Discussion of a proposed 3-station model to replace the existing 6-station structure
- Public feedback session via the 'Have Your Say Hastings Highlands Survey' and Customer Service Requests
- Review of fire department data, including 95 emergency calls responded to in 2023
- Scheduled follow-up report and formal recommendation for Council on July 17
Regular Meeting of Council, Planning
Hastings Highlands Council is deciding on multiple equipment purchases, facility repairs, and planning approvals. The meeting includes a public hearing regarding a road allowance closing and a request for a telecommunications tower.
- Tender for Little Papineau Creek Bridge Rehabilitation to Trilith Contracting Inc. for $505,443.06
- Purchase of a pick-up truck with dump box from Boyer Chevrolet GMC Buick (Bancroft) Ltd. for $119,442.58
- Roof restoration at Birds Creek Works Garage awarded to Dafoe Roofing Ltd. for $81,935 (HST excluded)
- Purchase of a half-ton truck from John Bear Chevrolet GMC LTD. for $59,834.63
- Public hearing for Bylaw 2024-022 to permanently close the shore road allowance at 522 West Diamond Lake Road
Regular Meeting of Council, Operations
Hastings Highlands Council will consider the 2024 municipal budget estimates and tax rates. The meeting includes a first reading of a new bylaw enforcement policy and a second reading of an updated procurement policy.
- Bylaw 2024-036: Municipal Budget Estimates
- Bylaw 2024-037: Tax Rates
- Bylaw 2024-035: Procurement Policy
- Draft Bylaw 2024-039: Municipal Bylaw Enforcement Policy
- Petition from Tom Newman regarding Maynooth Cell Tower Proposal
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for property at 665 Baptiste Shore North. The request involves moving a bunkie closer to the highwater mark and extending a deck within a protected buffer zone.
- Minor variance for 665 Baptiste Shore North (Part of Lot 22, Concession 6) to relocate a bunkie and extend a deck near the highwater mark
Regular Meeting of Council, Planning
Hastings Highlands Council is meeting to decide on several zoning bylaw amendments and a procurement policy. The body will also hold public hearings regarding road closures and specific property rezoning.
- Award Tender HH-2024-02 to Drain Bros. Excavating Limited for up to $200,000 for granular supply
- Bylaw 2024-027 to amend zoning for mobile food vendors, vendors, and public markets
- Bylaw 2024-030 to rezone 40 Dawson Loop to Special Limited Service Residential - 127
- Bylaw 2024-028 to permanently close the Shore Road Allowance in front of 255 Duncan Lane
- First reading of Draft Bylaw 2024-035 Procurement Policy
Committee of Adjustment
The Committee of Adjustment will meet to consider applications for minor variances under the Planning Act. The primary item is a request to allow a two-storey garage that deviates from zoning requirements regarding setbacks, height, and lot coverage.
- Minor Variance A-27-2023: Request for a 30x40x20 ft two-storey garage at 180 Sheldon Lane, Salmon Trout Lake
Regular Meeting of Council, Operations and Planning
Hastings Highlands Council is reviewing the third reading of the 2024 Draft Operating Budget. The body is also considering several planning bylaw amendments and the procurement of two Western Star trucks for operations.
- Purchase of 2024 Western Star 47X tandem truck for $412,185 (HST excluded)
- Purchase of 2025 Western Star 47X single axel truck for $386,453 (HST excluded)
- Proposed telecommunications tower at 84 Peterson Road
- Proposed amendments to Site Plan Control, Road Allowance closure, and Environmentally Sensitive Lands bylaws
- Review of the Hastings Highlands Fire Department Station Structure Business Case
Regular Meeting of Council, Operations
Hastings Highlands Council is meeting to consider the second reading of the 2024 Draft Operating Budget and the Strategic Plan 2024-2027. The body will also review contracts for road work and the DriveON program.
- 2024 Draft Operating Budget second reading
- Hastings Highlands Strategic Plan 2024-2027 approval
- Up to $40,000 contract to Greenwood Paving Pembroke Ltd. for South Baptiste Lake Road pulverizing
- Bylaw 2024-026 for the Ministry of Transportation DriveON Program contract
- Resolution to support funding for a Full-Time Nurse Practitioner at Bancroft Community Family Health Team
Committee of Adjustment
The Committee of Adjustment is meeting to consider several applications for minor variances and permissions regarding residential construction and setbacks. The body will determine if proposed developments meet the required planning tests for approval.
- A-2-2024: Permission to replace a dwelling at 2121 Mink Lake Road with a new 1,800 sq ft home
- A-5-2024: Minor variance for an 8 ft. by 12 ft. shed at 2121 Mink Lake Road
- A-3-2024: Permission for a 72 sq ft mud room addition at 89 B North Twin Pines Road
- A-4-2024: Minor variance for a dwelling, garage, and septic system at 522 West Diamond Lake Road
- A-27-2023: Application for a two-storey garage at 180 Sheldon Lane postponed to April 18, 2024
Regular Meeting of Council, Planning
Hastings Highlands Council is meeting to award a paving contract and consider several planning updates. The agenda includes a public hearing regarding a road allowance closure and a proposal for new telecommunications tower fees.
- Award Tender HH-2024-01 to J&P Leveque Bros. Haulage Limited for $1,525,472.43 for hot mix pavement
- Public hearing for Bylaw 2024-018 to permanently close the Shore Road Allowance at 927 'B' Ohio Road
- Proposed $500.00 administrative user fee for processing telecommunications tower proposals
- Direction for staff to review and propose amendments to the Site Plan Control Bylaw
- Review of 2024 Miscellaneous Grant Program Application Requests
Special Meeting of Council
Council is reviewing the first reading of the 2024 Draft Operating Budget and will solicit public feedback via the 'Have Your Say Hastings Highlands' webpage. The meeting also includes a budget presentation for the public library and a report on PSAB reporting requirements.
- 2024 Draft Operating Budget first reading proposal of $12,644,720.00
- Hastings Highlands Public Library request for an additional $43,000 annual municipal contribution
- PSAB Reporting Requirement report regarding Ontario Regulation 284/09
- Proposed 2024 municipal taxation revenue of $8,977,114.00
Regular Meeting of Council, Operations
Council is considering the cancellation of the Commercial & Industrial Vacancy Rebate Program for 2024 and future years. The meeting also includes approvals for waste site monitoring fees and updates to business license user fees.
- Bylaw 2024-019: Cancellation of Commercial & Industrial Vacancy Rebate Program
- Approval of 2024 Municipal Waste Sites Engineering and Consultant Fees for BluMetric Environmental
- Bylaw 2024-016: Appointment of Tracy Hagar, Nancy Matheson, and Joan Nieman to Property Standards Appeal Committee
- Bylaw 2024-017: Amending agreement with Automotive Materials Stewardship Inc. (AMS)
- Proposed updates to Business Licence User Fees for mobile food vendors, general vendors, and public markets
Committee of Adjustment
The newly formed Committee of Adjustment is meeting to appoint its leadership and establish its 2024 schedule. The body will also hear several minor variance applications regarding residential construction and setbacks near waterbodies.
- Appointment of Tony Fitzgerald as Chair until January 17, 2025
- Appointment of Cathy Bujas as Secretary-Treasurer and John Jardine as Alternate Secretary-Treasurer
- A-30-2023: Proposed 50 ft. by 36 ft. dwelling at 179 Dog Point Road, Papineau Lake
- A-31-2023: Proposed 22 ft. by 28 ft. addition and deck at 1875 Mink Lake Road, Big Mink Lake
- A-1-2024: Proposed 8 ft. by 10 ft. bunkie at 1875 Mink Lake Road, Big Mink Lake
Regular Meeting of Council, Planning
The Hastings Highlands Council is meeting to decide on a road allowance exemption in Herschel and the transfer of cemetery lands and funds. The body will also appoint members to the Public Library Board and consider waiving user fees for the Lake St. Peter Euchre Club.
- Proposed exemption for Nabil Hamade and Mohamad Bayram to maintain an unopened municipal road allowance between Lots 31 and 32, Concessions 2 and 3, Herschel
- Authorization to transfer St. Paul's United Church Cemetery land to the Municipality
- Transfer of Emmanuel Community Cemetery Committee Care and Maintenance Fund to a financial institution trustee
- Bylaw 2024-014 to appoint seven members to the Hastings Highlands Public Library Board
- Motion to waive 2024 user fees for the Lake St. Peter Euchre Club to use Lake St. Peter Hall
Special Meeting of Council
The council is convening for a special meeting to conduct a closed session. The purpose of this session is to provide educational training for the Committee of Adjustment.
- Closed session for Committee of Adjustment training
Special Meeting of Council
The Council is conducting a full-day session to develop a shared vision and priorities for the next four years. The process includes a situational analysis of municipal strengths, weaknesses, opportunities, and threats.
- Four-Year Strategic Planning Process Session
- Review of Community Survey findings
- Review of current Mission and Vision statements
Regular Meeting of Council, Operations and Planning
The Council is deciding on several zoning amendments, land transfers, and the delegation of planning authorities. The meeting includes a public hearing regarding a tourist establishment and votes on municipal borrowing limits and equipment procurement.
- Public hearing for Bylaw 2024-006 to rezone 52 Maynooth Station Road for a tourist establishment with two yurts
- Approval of up to $125,000 for pre-owned equipment and $250,000 to Jade Equipment Co. Ltd. for grader refurbishment
- Bylaw 2024-003 to set municipal borrowing limits and Bylaw 2024-004 for an interim tax levy
- Bylaw 2024-008 and 2024-009 to constitute and appoint members to a Committee of Adjustment
- Conditional support for severance application B152/23 on East Lake Road including a $1,000 cash-in-lieu of parkland fee