Grey Highlands public meetings in 2023

Council - 10 am

Council is reviewing several zoning by-law amendments and a pedestrian safety study. The session also includes decisions on various community grant applications for local organizations and the appointment of an Acting Municipal Clerk.

• Approval of zoning by-law amendments Z44.2023, Z45.2023, Z46.2023, Z47.2023, Z48.2023, and OP04.2023
• Award of $40,400 contract to Hemson Consulting Ltd. for a Water and Wastewater Rate Study
• Approval of $1,800 annual expenditure for Badjeros Community Centre lawn mowing
• Approval of $1,500 grant to Flesherton and District Farmers' Market for pavilion banners
• Appointment of Amanda VanAlstine as Acting Municipal Clerk effective January 1, 2024

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group is considering two options for the 2024 regular meeting schedule. The group will also receive a staff update from Director Harris and follow up on Council resolution 2023-923.

• 2024 Regular Meeting Schedule options (bi-monthly at 1:00pm)
• Economic Development Staff Update - Director Harris
• Council Resolution 2023-923 follow-up

Public Planning Hearing - 5 pm

The Council is reviewing a planning report for a zoning amendment to allow a new 250 square metre metalworking shop on a 34-hectare agricultural property. The proposal includes a 340-square-metre outdoor storage area and requires rezoning portions of the land to Rural Commercial.

• Zoning By-law Amendment Z49.2023 for 413437 Road 41A
• Establishment of a 250 square metre metalworking shop as an On-Farm Diversified Use
• Proposed 340-square-metre outdoor storage area
• Rezoning from Restricted Agriculture (A2) to Rural Commercial (C4-436)
• Rezoning of existing Rural Commercial (C4-149) to Rural Commercial (C4-436)

Committee of the Whole (COW) - 13 Dec 2023 - Budget Continuation from December 5, 2023

This meeting is a continuation of the budget sessions that began on December 5, 2023. The Committee of the Whole is scheduled to continue reviewing municipal budget items.

Committee of the Whole (COW) - 12 Dec 2023 Budget Continuation from December 5, 2023

This meeting is a continuation of the budget session that began on December 5, 2023. The committee is focused on ongoing budget discussions.

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment reviewed applications for lot consolidations, property severances, and residential reconstructions. The meeting also included the adoption of the 2024 regular meeting schedule.

• Approval of WBL MFG Inc. consent application subject to $300 approval fee and $500 parkland dedication fee
• Approval of minor variance for 139 Beaver Trail to permit reconstruction of a dwelling
• Approval of lot severance for 103 Bowles Bluff Road subject to zoning by-law amendment Z45.2023
• Issuance of cancellation certificates for Greenview Lot Consolidation in Markdale
• Adoption of the 2024 meeting schedule for the second Tuesday of every month

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will review municipal, health centre, and sub-committee updates. The committee also intends to establish its regular monthly meeting schedule for 2024.

• Establishment of 2024 monthly meeting schedule
• Seniors Health Fair Sub-Committee discussion
• South East Grey Community Health Centre update
• Action Plan Sub-Committee update
• Municipal update from Councillor Paul Allen

Council - 10 am

Council will review the draft 2024-2027 Strategic Plan and approve a Memorandum of Understanding with the Grey Highlands Public Library. The agenda also includes a proposal to reduce speed limits in Eugenia to 40km/h.

• Approval of Draft Strategic Plan 2024-2007
• By-law 2023-144 to reduce Eugenia speed limit to 40km/h
• Appointment of Burnside and Associates Ltd. as Engineer for East Mountain drainage works
• Authorization of Fairway 1 Winter Maintenance Agreement
• Approval of By-law 2023-142 to appoint Karen Holt as Acting Chief Building Official

Committee of the Whole (COW) - Budget

The Committee of the Whole is meeting to deliberate and potentially approve the 2024 budget, starting with a base budget levy of $14,084,547 and considering numerous capital and operating items. The agenda includes a presentation, information documents, and a long list of capital requests and items for consideration, many of which are for approval or denial. This is a working session where decisions on the budget will be made.

• Base budget levy of $14,084,547 (By-Law 2023-032)
• Reversal of 2023 one-time budget amounts: $320,459
• Debenture repayments with net levy impact of $409,614
• Operating impacts: insurance +$32,850, wages +$178,330, council compensation +$15,600, tax write-offs $72,000, additional revenue -$54,500, contractual obligations +$29,463, fleet +$9,200, fuel +$37,180, library +$82,433, other levy +$40,694
• Capital requests include: water/wastewater building maintenance (Kimberley-Amik-Talisman, Flesherton, Markdale), hall repairs (Maxwell, Kimberley, Stothart, Rocklyn), library improvements (Markdale, Flesherton), equipment (grader, loader backhoe, plow), road work (asphalt resurfacing, culverts, bridges), and demolition at 11 Toronto Street

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is reviewing Round 1 requests for cash grants and venue rental fee waivers. The committee is also considering several Significant Community Undertaking updates for the 2024 season.

• Badjeros Community Centre: $1,800 request for lawn mowing and $1,600 for folding chairs
• Flesherton Beautification and Improvement Committee: $4,000 for banner installation
• Feversham Kinsmen: Venue rental fee waivers valued at approximately $3,152
• Kimberley Community Association: $1,200 for community garden expansion
• Priceville Improvement Committee: $1,250 annual cost for cenotaph hedge trimming

Natural Gas Expansion Task Force (NGETF)

The Natural Gas Expansion Task Force is reviewing an update from Enbridge regarding expansion projects in Markdale and Flesherton. The group is also receiving a letter from Enbridge concerning provincial consultations on heating affordability and regulatory changes.

• Project update for natural gas expansion in Markdale and Flesherton
• Enbridge letter regarding consultation on home heating affordability
• Markdale installation project requiring $3,560,934 contribution (CIAC)
• Flesherton reinforcement project requiring $4,703,784 contribution (CIAC)
• Review of Council Resolution 2023-239 regarding Enbridge correspondence

Police Services Board (PSB) - 1 pm

The Police Services Board will review the 2024 budget and consider a new bi-monthly virtual meeting schedule for 2024. The board will also receive the Q3 2023 Detachment Commander's Report and updates from Crime Stoppers of Grey Bruce.

• Discussion of the 2024 Police Services Board Budget
• Proposal of a 2024 regular meeting schedule in a virtual format
• Receipt of the Q3 2023 Detachment Commander's Report
• Review of Crime Stoppers of Grey Bruce July to September 2023 Coordinator's Program Report
• Review of Fall 2023 TIPSTER Magazine

Public Planning Hearing - 5 pm

The Public Planning Hearing includes multiple applications for zoning by-law amendments and property severances. One primary proposal involves rezoning 103 Bowles Bluff Road from Development to Residential to allow for a new lot creation.

• Z45.2023: Rezoning 103 Bowles Bluff Road from Development (D) and Hazard (H) to Residential (R) and Hazard (H)
• Severance of a 4,210 square metre parcel from 103 Bowles Bluff Road
• Z46.2023: Zoning amendment application for 467340 12th Concession B
• Z47.2023: Zoning amendment application for 155140 7th Line
• Z44.2023: Zoning by-law amendment for 316673 3rd Line D

Committee of the Whole (COW)

The Committee of the Whole will receive a presentation by Mary Ferguson regarding social enterprise education and training. The workshop covers definitions, business models, and potential opportunities for Grey Highlands.

• Social enterprise education and training workshop by Mary Ferguson

Town Hall Forum

This meeting is a forum for residents to share views and opinions with Council. No decisions or debates will occur during this session.

• Public input session regarding community needs and priorities

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will receive updates from the South East Grey Community Health Centre and Council on Aging, as well as a municipal update.

• South East Grey Community Health Centre status update for information

Council - 10 am

Council will review a by-law to authorize borrowing $3,186,015.00 for road infrastructure and fleet costs. The meeting also includes discussions on speed reductions in Eugenia, zoning amendments, and community improvement grants.

• Authorize $3,186,015.00 borrowing for storage dome, light fleet, heavy fleet, and road infrastructure
• Approval of CIP application for The June Motel (235474 Grey Road 13) up to $10,000
• Approval of CIP application for 14 Toronto Road, Flesherton up to $7,500
• Direct staff to bring draft by-law to reduce speeds on local roads in Eugenia
• Five-year contract renewal with Principles Integrity for Integrity Commissioner Services

Committee of Adjustment (COA) - 5 pm

The Committee is reviewing multiple applications for lot creations, rezoning, and minor variances. The agenda includes decisions on moving utility lines and requirements for various property owners to pay municipal fees and parkland dedication fees.

• Minor variance A18.2023 (Alex Csogor) regarding the relocation of hydro poles and electrical transmission lines
• Consent application B15.2023 (Ian and Allison Cooper) requiring a $300.00 approval fee and $500.00 parkland dedication fee
• Consent application B16.2023 (Tom Edwards) requiring a $300.00 approval fee and $500.00 parkland dedication fee
• Multiple consent applications (B17.2023 through B20.2023) for Nancy Petch involving rezoning from Rural to Rural Residential
• Zoning by-law amendment Z45.2023 to rezone property from Development to Residential

Museum Advisory Board (MAB)

The Museum Advisory Board is reviewing a progress report on the Museum Strategic Plan and receiving updates from the Curator. The board is also establishing its regular meeting schedule for 2024.

• Progress report on the Museum Strategic Plan presented by Chair Boer
• Establishment of 2024 quarterly meeting dates starting February 14, 2024
• Receipt of Council resolutions 2023-705, 2023-706, and 2023-707 regarding 2024 budget considerations
• Curator's report including October attendance of 231 guests and $525.00 in donations

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee is reviewing several road safety items including a municipal update and the Feversham Community Safety Zone Review. Members are also considering a recommendation for 2024 road safety improvement budget items and discussing signage and speed enforcement data.

• Feversham Community Safety Zone Review
• Markdale Traffic Impact Study Summary
• 2024 Municipal Budget Item Recommendation - Road Safety Improvements
• Walk on Left Facing Traffic signage discussion
• Speed Enforcement Evaluator Data for Inkerman Street, Eugenia

Council - 10 am

The Grey Highlands Council is reviewing the Beaver Valley Sustainable Tourism Strategy for adoption and a memorandum of understanding with regional partners. The meeting also includes decisions on hiring seasonal staff for arena operations and approving an agricultural land lease.

• Adoption of the Beaver Valley Sustainable Tourism Strategy
• Approval to hire four part-time seasonal staff for arena operations (up to 32 hours/week)
• Authorization of a land lease agreement with Highland Custom Farming Inc. for 190 Lagoon Road
• Approval of By-law 2023-134 regarding the Markdale Jubilee Task Force Terms of Reference
• Approval of By-law 2023-135 to lift a hold on planning application Z40.2023

Committee of the Whole (COW) - Vision Zero

The Committee of the Whole received two informational presentations regarding road safety. The first covered Automated Speed Enforcement (ASE) services provided by LAS, and the second discussed Canada's Road Safety Strategy and Vision Zero.

• Presentation on LAS Automated Speed Enforcement Service by Jeff Barten
• Presentation on Canada’s Road Safety Strategy and Vision Zero by Dr. Martha Rogers and Peter French

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee is reviewing a recommendation to designate the Ladybank Schoolhouse property as a Heritage Property. The meeting also includes discussions regarding cemetery designations and a report on cost recovery for heritage designations.

• Recommendation to designate Ladybank Schoolhouse at 468083 12th Concession B
• Discussion on the Heritage Designation of Cemeteries
• Report on Cost Recovery for Heritage Property Designations
• Update on Charles Fawcett Farm heritage designation
• Review of 2024 regular meeting schedule

Public Planning Hearing - 5 pm

The meeting will discuss a zoning amendment request by Marjay Farms Inc. to rezone part of their land from Agriculture (A1) to Rural Commercial (C4-436) for an on-farm diversified metalworking shop.

• Zoning By-law Amendment File: Z42.2023, rezoning LT 28 CON 4 OSPREY in Grey Highlands
• Proposed On-Farm Diversified Use (OFDU) of a 250 square metre metalworking shop and outdoor storage area

Council - 10 am

Council is reviewing several zoning by-law amendments for Portlaw Farms Inc., Butternut Court, and Heather Reid LOH. The meeting also includes discussions on infrastructure upgrades for the Holland-Markdale Waste Disposal and Diversion Site.

• Zoning By-law Amendment Z38.2023 for Portlaw Farms Inc.
• Zoning By-law Amendment Z39.2023 for Butternut Court
• $25,000 for new exit roadway at Holland-Markdale WDS
• $20,000 for security fencing at Holland-Markdale WDS
• $10,000 for traffic barrier arm at Holland-Markdale WDS

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group (EDAG) will receive an update on affordable housing plans for the decommissioned Markdale Hospital property. The group will also review recent Council resolutions regarding the Economic Development Action Plan and the replacement of Markdale centennial gates.

• Discussion of affordable housing at the former Markdale Hospital site
• Review of Council Resolution 2023-709 regarding the Economic Development Action Plan
• Review of Council Resolution 2023-710 regarding Markdale Centennial Gates
• Economic Development Staff Update from Director Harris

Seniors Advisory Committee (SAC) - 1:30 pm

The committee is reviewing several information items including the Grey County Age-Friendly Strategy update and municipal reports. Discussions include local transportation options, the GrandPals Program, and a request for a 'Seniors By The Bay' event.

• Grey County Age-Friendly Strategy Update from Stephanie Lacey-Avon
• Review of Council Resolution 2023-808 regarding Seniors By The Bay event request
• Discussion on Local Transportation Options including Home & Community Support Services rates
• Update on the GrandPals Program
• Information session on South East Grey Community Health Centre programs

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment reviewed several applications regarding property boundary changes and building setbacks. Decisions included approving a consent application for Mike Croft Contracting and minor variances for Evan Russell and Sandi Hanley.

• Approval of consent application B14.2023 (Mike Croft Contracting) subject to $300.00 fee and tax payment
• Approval of minor variance A17.2023 for Evan Russell
• Approval of minor variance A16.2023 for Sandi Hanley at 16 Peter Street
• Review of severance application B13.2023 for Bruce Trail Conservancy involving 5.09 hectares

Council - 10 am

Grey Highlands Council is reviewing a $657,513.00 contract for engineering services at Brackenbury Ave and Lawler Dr. The meeting also includes discussions on automated speed enforcement, water system rate studies, and community improvement grants.

• Engineering services contract for Brackenbury Ave and Lawler Dr estimated at $657,513.00
• Purchase of Curbside Alternative Bags in the amount of $17,594.83
• Community Improvement Plan grant of up to $10,000 for Munshaw Hotel facade and signage
• Implementation of Automated Speed Enforcement in the municipality
• Issuance of RFP for Water and Wastewater Financial Plan and Rate Study

Joint Waste and Diversion Site Committee - 9 am

The Joint Waste and Diversion Site Committee is reviewing several 2024 budget requests for the Holland-Markdale WDS. These include proposals for a new exit road, security fencing, and a traffic barrier arm. The committee will also receive updates regarding site operations and council resolutions.

• $25,000 budget request for a new exit road at Holland-Markdale WDS
• $20,000 budget request for security fencing installation at Holland-Markdale WDS
• $10,000 budget request for a traffic barrier arm at Holland-Markdale WDS
• Review of council resolutions regarding reduction of service days at the site

Notice - Public Information Session - Markdale Lagoon Capacity Class Environmental Assessment

The Municipality of Grey Highlands is holding a public open house regarding the Markdale Lagoon Capacity Class Environmental Assessment. The meeting is an in-person information session to discuss the project.

• Public Information Session - Markdale Lagoon Capacity Class Environmental Assessment

Committee of the Whole (COW) - Strategic Plan

The Committee of the Whole reviewed survey results from 195 community members regarding municipal priorities. The Committee is considering a recommendation for staff to bring back a draft Strategic Plan for 2023–2027 using proposed pillars.

• Proposed Strategic Plan pillars: Connected Communities, Healthy Lifestyle, Respected Environment, Strong Governance, and Vibrant Economy
• Survey results showing 62% of respondents believe existing plan pillars remain relevant
• Identification of municipal priorities including planning for growth, infrastructure, and environmental stewardship
• Recommendation for staff to develop a draft plan using proposed pillars and Council input

Notice - Public Open House for Draft New Zoning By-law

The municipality is hosting a virtual public open house to present the first draft of the New Grey Highlands Zoning By-law. Residents can register to attend or watch the session live online.

• Public Open House: First Draft of New Grey Highlands Zoning By-law

Public Planning Hearing - 5 pm

The Municipality is seeking to amend the zoning by-law for 119 Butternut Court to correct a mapping error that led to building permits being issued in a 'No Development' zone. The proposal seeks to rezone the property from Residential and No Development to Residential with a holding symbol on undeveloped portions of the lot.

• Zoning Amendment Z39.2023: Rezoning 119 Butternut Court to legalize an existing structure
• Zoning Amendment Z38.2023: Application for 813566 East Back Line
• Proposed change of zone from No Development (ND-128) to Residential with a hold (R-127-h)

Council -10 am

Council will consider a by-law to prohibit heavy trucks within the municipality and review engineering contracts for Brackenbury Ave and Lawler Dr. The agenda also includes motions regarding arena volunteer staffing and potential regulations for horse manure bags on public highways.

• Award of RFP-F18-2023-02 to B.M. Ross and Associates Limited for $657,513.00 (excluding HST)
• Award of RFT-F18-2023-14 for sidewalk replacements to Chad Hartman Construction Inc. for $72,450 (excluding HST)
• By-law 2023-125 to amend the Heavy Trucks By-law to prohibit heavy trucks within Grey Highlands
• Zoning By-law Amendment Z35.2023 for David Bauman at West Back Line
• Motion to investigate using volunteers to open all four arena facilities seven days a week

Special Police Services Board (PSB)

The Special Police Services Board will discuss several items regarding proposed regulations under the Community Safety and Policing Act, 2019. These discussions involve providing comments to the Ontario Association of Police Services Boards.

• Proposed training regulations under the Community Safety and Policing Act, 2019
• Proposed Major Case Management regulations
• Proposed Use of Force Regulation
• Proposed cost recovery of hearing costs for OPAAC
• Proposed regulations regarding the Ontario Police Arbitration Adjudication Commission (OPAAC)

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment met to review applications for property consents and minor variances. Decisions included approving a consent for the Bruce Trail Conservancy and various minor variance applications for residents.

• Approval of B13.2023 Bruce Trail Conservancy consent subject to $300.00 fee and tax payments
• Approval of A15.2023 minor variance application for Jon Meyer
• Approval of A16.2023 minor variance application for Sandi Hanley
• Approval of B12.2023 and A14.2023 Gertner consent and minor variance applications
• Approval of B10.2023 Grey Road 30 severance subject to $300.00 fee and $500.00 parkland fee

Seniors Advisory Committee (SAC) - 1:30 pm

The committee will receive updates regarding retirement/55+ active living housing and Saugeen Mobility and Regional Transit. Members will also hear a presentation on Seniors for Social Action Ontario.

• Retirement/55+ Active Living Housing Discussion
• Saugeen Mobility and Regional Transit August Update
• Presentation on Seniors for Social Action Ontario
• Council Resolution 2023-723 regarding Accessible Parking

Committee of the Whole (COW)

The Committee of the Whole is reviewing a presentation from ML Consulting regarding a comprehensive compensation review. The committee will consider recommending that Council direct staff to include the impacts of a proposed wage grid in the 2024 operating budget.

• Presentation of the 2023 Compensation Review by ML Consulting
• Proposal to include proposed wage grid impacts in the 2024 operating budget
• Review of a revised salary grid framework consisting of 15 pay bands
• Recommendation for a 2.5% economic adjustment to the 2023 grid for 2024 implementation

Council -10 am

Council will review several planning applications including Fairmount Farms and Trailside Products Inc. The meeting also includes discussions on a community-led splash pad project in King Edward Park and various municipal by-law updates.

• Zoning By-law Amendment for Fairmount Farms (Z22.2023)
• Approval of community-led splash pad project in King Edward Park
• $2,500 sponsorship request for The Institute of Southern Georgian Bay
• Installation of hitching rails at 20 Toronto Street North in Markdale
• By-law 2023-122 to reduce speed on the East Back Line

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee is reviewing presentations on local accident data from the OPP and automated speed enforcement services. The committee is also receiving information regarding community safety zones, traffic flow in Markdale, and a potential 50km/h zone extension on Grey Road 2.

• Presentation of Grey Highlands accident data by the OPP
• Presentation on LAS Automated Speed Enforcement Service
• Review of Feversham Community Safety Zone
• Correspondence regarding 50km/h zone extension on Grey Road 2 south of Maxwell
• Information regarding Community Safety Zone staff report CTE.23.05

Public Planning Hearing - 5 pm

Council will receive a planning report regarding a zoning by-law amendment for an on-farm diversified use. The proposal seeks to allow a 250-square-metre woodworking shop and a 342-square-metre outdoor storage area on agricultural land.

• Zoning By-law Amendment Z35.2023 for 734875 West Back Line
• Proposed 250-square-metre woodworking shop and 342-square-metre outdoor storage area
• Reclassification of land from Agriculture (A1) to Rural Commercial with exception (C4-436)

Council -10 am

The council will discuss and vote on several rezoning applications and approve related by-laws. Additionally, they will review minutes from previous meetings and consider financial assistance requests.

• Approval of Official Plan Amendment OP03.2023 and Zoning By-law Amendment Z32.2023 for a Farmer's Market
• Approval of Official Plan Amendment OP02.2023 and Zoning By-law Amendment Z33.2023 for Trailside Products Inc.
• Approval of Lift of Hold application Z37.2023 for Bauman Metals Inc.
• $1,000 financial assistance to The Hanley Institute for sound and special effects
• Amendment to the Terms of Reference for the Road Safety Community Partnership Committee (RSCPC)

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group (EDAG) will receive information regarding the Grey County Investment Attraction Strategy. The committee will also receive updates on actionable economic development ideas and a discussion on affordable housing.

• Grey County Investment Attraction Strategy report for information
• Economic Development Actionable & Attainable Ideas for information
• Affordable Housing discussion for information
• Council Resolution 2023-626 regarding committee meeting format

Town Hall Forum

This meeting is an informal public open house for residents to speak to Council on various topics. Council cannot make decisions or debate during this forum, as the objective is to listen to community needs and priorities.

• Public input session with Council members

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee met to receive updates from Grey County, the Council on Aging, and the South East Grey Community Health Centre. The meeting also included information regarding municipal updates and committee meeting formats.

• Grey County update on physician recruitment and $1M investment in Georgian College BScN program
• Update from South East Grey Community Health Centre regarding funding for care services
• Information on Council Resolution 2023-626 regarding hybrid meeting formats
• Update on the Grey County Age-Friendly Communities Action Plan

Museum Advisory Board (MAB)

The Museum Advisory Board is reviewing several information items including 2024 budget considerations for security, parking, and archive digitization. The board will also receive updates on the museum's strategic plan, a policy review sub-committee, and the upcoming 50th anniversary.

• 2024 budget request considerations regarding security, parking, and archive digitization
• Update on the Museum Strategic Plan
• Policy Review Sub-Committee update regarding membership and budget review
• Discussion of the 2024 50th Anniversary of Grey Highlands Museum
• Information regarding Council Resolution 2023-626 on committee meeting formats

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment reviewed several applications for property severances and minor variances. Decisions included approving a new dwelling on Plantts Point Road, a porch addition on West Back Line, and a detached garage on George Street.

• Approval of minor variance A13.2023 to replace a dwelling at 169 Plantts Point Road
• Approval of minor variance A12.2023 for a porch and deck addition at 734254 West Back Line
• Approval of minor variance A11.2023 for a detached garage at 98 George Street with driveway setback conditions
• Approval of consent application B10.2023 (Grey Road 30) subject to $300 fee and $500 parkland fee
• Approval of consent application B09.2023 (Grey Road 31) subject to a $300 approval fee

Council - 10 am

Council will consider several financial and administrative items, including a funding request for Grey Bruce Hospice Chapman House and updates to the Community Improvement Program. The meeting also includes discussions on noise exemption requests and potential changes to landfill service hours.

• Proposed $5,000 annual funding for Grey Bruce Hospice Chapman House for the next 3 years
• Noise exemption requests for 447177 10th Concession and 75 Walker St.
• Purchase of 4 Heritage Designation Plaques for $2,100.00
• Proposed reduction of one day of service at the Markdale-Holland Landfill Site
• Updates to the Community Improvement Program (CIP) including new accessibility and heritage grants

Committee of the Whole (COW) Continuation from July 26, 2023

The Committee of the Whole continues its meeting from July 26 to discuss options for the Master Recreation Plan.

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is reviewing Round 4 cash requests for the 2023 Community Grant Program. The committee is also evaluating a request to amend previously approved activity types for the Markdale Recreation Committee.

• Review of $6,820 in Round 4 cash requests which may result in a $1,385 budget deficit
• Proposed grants for The Hanley Institute totaling $3,500 for the Hanley Haunted Hike
• Proposed grant of $2,000 for Markdale Ball Diamond drawings at King Edward Park
• Request to expand Markdale Recreation Committee waivers to include roller skating and Nerf activities
• Rescinded $300 request from PLAY Bruce Grey

Committee of the Whole (COW) - Master Rec Plan Options

The Committee of the Whole is reviewing various recommendations from the Recreation Master Plan to provide direction to staff. The discussion covers community halls, playground funding, parkland maintenance, and potential changes to arena services.

• Establishment of a playground replacement fund as part of the annual budget process
• Maintenance of municipal parkland between 4.5 and 5.0 hectares per 1,000 population through 2031
• Provision of four Class 1 baseball diamonds in Flesherton, Markdale, and Badjeros
• Replacement of the hard surface at Eugenia Park and investigation of multi-use courts at Feversham Memorial Park
• Consideration of reducing the number of ice surfaces within Grey Highlands

Police Services Board (PSB) - 1 pm

The Board is reviewing the Detachment Commander's Report for May and June 2023 and discussing updates regarding the Police Services Act. The meeting also includes receiving municipal updates and Crime Stoppers reports.

• Detachment Commander's Report for May/June 2023
• Police Services Act update discussion
• Crime Stoppers of Grey Bruce Quarterly Magazine (Summer 2023 edition)
• Crime Stoppers of Grey Bruce Inc. Program Coordinator's Report (April 1 to June 30, 2023)

Public Planning Hearing - 5 pm

The Public Planning Hearing includes a proposal to rezone part of a 16.7-hectare property for a rural commercial woodworking shop. The application also seeks an Official Plan amendment to allow this on-farm use on a lot smaller than the required 20 hectares. Additionally, the plan involves demolishing an existing house to build a new single-detached dwelling and a storage shed.

• Rezoning of 420321 Road 132 to Rural Commercial (C4) for a woodworking shop
• Official Plan amendment to allow on-farm diversified use on a 16-hectare lot
• Demolition of an existing single-detached dwelling and construction of a new one
• Construction of a new storage shed and parking/loading areas
• Application OP02.2023/Z33.2023 Trailside Products Inc.

Council - 10 am

Council is reviewing several zoning by-law amendments for various properties and discussing road safety signage relocations in Maxwell. The agenda also includes authorizing the loan of a surplus fire tanker to Shelburne and approving a development charge credit for Centre Point South.

• Approval of By-law 2023-102 to regulate traffic on highways
• Authorization to loan a surplus tanker to the Shelburne Fire Department
• Relocation of school zone signage at the west end of Maxwell on Grey Road 4
• Zoning amendments for properties including South Line B, 4th Concession B, and 14 Main Street West
• Approval of development charge credit for Parks and Recreation works in Centre Point South

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee is reviewing the draft statement of heritage attributes for the Charles Fawcett Farm property. The committee is also considering a $2,100 purchase for four heritage designation plaques.

• Proposed designation of Charles Fawcett Farm at 607260 Sideroad 13B as a Heritage Property
• Recommendation to Council to approve the purchase of 4 Heritage Designation Plaques for $2,100.00
• Recommendation to authorize Jessica Starecky to represent HGHC on the Community Heritage Ontario board
• Receipt of the Heritage Grey Highlands Working Group update

Notice - Public Open House for Draft New Zoning By-law

The municipality is holding a public open house to present the first draft of the New Grey Highlands Zoning By-law. The meeting will take place at Kinplex in Flesherton.

• Public Open House: First Draft of New Grey Highlands Zoning By-law

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment met to review new and deferred development applications. Items included requests for dwellings, accessory structures, and land severances involving specific conditions such as fee payments and driveway setbacks.

• Minor variance A13.2023 for a dwelling on Point Road
• Minor variance A12.2023 for a porch and deck addition on West Back Line
• Minor variance A11.2023 for an accessory structure on George Street
• Consent application B20.2021 (Woodhouse) requiring $300.00 approval fee and $500.00 parkland dedication fee
• Lake Eugenia Access Severances (B22.2021, B23.2021, B05.2023) involving Sideroad 30 conveyance

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will discuss updates from the municipality, Council on Aging, and health centers. The committee also plans to request a future presentation on various senior-related initiatives in Grey County.

• Request for a presentation on County of Grey seniors' initiatives

Council - 10 am

The Grey Highlands Council meeting includes decisions on approving the fire department to assume operations of the Grey County Regional Training Centre. The agenda also features a proposal for up to $36,000 in library equipment and makerspace technology.

• Approval of up to $36,000 for library equipment and makerspace technology
• Proposal for Grey Highlands Fire Department to assume Grey County Regional Training Centre operations
• Release of 2023 RAM Rodeo net proceeds to the Centre Grey Hospital
• Approval of temporary female change room space at Osprey Arena
• Fee waiver for site plan control application for three new cabins at 687139 Sideroad 19

Joint Waste and Diversion Site Committee - 10 am

The Joint Waste and Diversion Site Committee is reviewing the 2022 Annual Monitoring Report for the Holland-Markdale Waste and Diversion Site. The committee will also receive updates regarding the Blue Box transition and site operations and level of service.

• Review of 2022 Annual Monitoring Report for Holland-Markdale Waste and Diversion Site
• Update on Blue Box Transition for the Municipality of Grey Highlands
• Report on Site Operations and Level of Service
• Chatsworth and Grey Highlands verbal updates

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee is reviewing reports regarding community safety zones and school zone signage locations. The meeting also includes receiving a preliminary road safety survey for Maxwell and correspondence from Grey Bruce Public Health.

• Listing of Community Safety Zones in Grey Highlands for information
• Preliminary Maxwell Community Road Safety Survey for information
• Report on existing school zone signage locations in Maxwell for information
• Vision Zero principles video presentation
• Grey Bruce Public Health correspondence

Committee of the Whole (COW)

The Committee will review detailed assessments of municipal buildings and recommend updating the Asset Management Plan to include this new data.

• Building Condition Assessment results for 63 municipal buildings
• Recommendation to update the Asset Management Plan with BCA data

Public Planning Hearing - 5 pm

The Council is reviewing a proposal to allow construction of equipment storage and maintenance buildings at 400528 Grey Road 4. The amendment seeks an exception to permit development on this parcel because it lacks frontage on an improved public street.

• Z31.2023: Rezoning 400528 Grey Road 4 to allow buildings despite lack of road frontage
• Z29.2023: Accessory Dwelling application for 280404 Road 190
• Z23.2023: Land division and zoning amendment for 349233 4th Concession B
• Z20.2023: Consent and zoning amendment for 267126 South Line B
• Z28.2023: Mixed use application for 4 & 8 Toronto Road

Council - 10 am

Council will review several zoning amendments, infrastructure contracts, and new by-laws. The meeting includes discussions on reducing speed limits in Eugenia and awarding construction contracts for Markdale facilities.

• Award $176,800 to Datasoft Software Solutions for Markdale PLC upgrades
• Award $328,079.79 to SMRS Construction for Markdale Complex Bulk Fill Station
• Proposed reduction of speed limits to 40km/hour on all municipal roads in Eugenia
• Approval of By-law 2023-083 for Site Alteration and Fill regulation
• Award $248,913.30 to Walker Aggregates and Construction for winter sand and salt

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group (EDAG) is reviewing the 2022 Grey County Investment Attraction Strategy draft report. The meeting also includes discussions on economic development ideas, including industrial/commercial lands and a travelling trade booth team.

• Review of Grey County Investment Attraction Strategy draft report 2022
• Discussion of industrial/commercial lands and travelling trade booth team ideas
• Discussion regarding Mayors' Breakfast and Business Breakfast events

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment is reviewing several applications for minor variances and land consents. Items include proposals for accessory structures, dwelling adjustments, and property severances involving fees and zoning amendments.

• Minor variance A07.2023 for an accessory structure at Melancthon-Osprey Townline
• Minor variance A07.2023 for a dwelling on South Shores Road
• Consent B06.2023 (South Line B) requiring $300 consent fee and $500 parkland dedication fee
• Consent B07.2023 (Fairmount Farms) requiring $300 approval fee and $500 parkland dedication fee
• Consent B08.2023 (Surplus Farm Dwelling Severance) requiring $300 consent fee and $500 parkland dedication fee

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will meet to receive information updates from the municipality, the Council on Aging, and the South East Grey Community Health Centre. The committee will also review updates regarding the Action Plan Sub-Committee and a proposed meeting format.

• Municipal update from Councillor Paul Allen
• Council on Aging update from Chair Silverton
• South East Grey Community Health Centre update from Geoff VanGeem
• SEGCHC & SAC Lunch and Learn Update
• Action Plan Sub Committee Update

Notice - June 7, 2023 Council meeting continuation

This meeting is a continuation of the previous Council session held on June 7, 2023. The agenda refers to the prior meeting's items for further discussion or decision.

Council - 1 pm

The Grey Highlands Council meeting includes decisions on significant road construction contracts and the adoption of 2023 tax rates. The agenda also features approvals for financial statements, municipal auditor appointments, and various community committee appointments.

• Award of $3,187,946 contract to Harold Sutherland Construction for Highway 10 Connecting Link at Flesherton
• Award of $573,456.10 contract to Roubos Farm Service Ltd. for Reids Hill Intersection Reconstruction
• Adoption of 2023 tax rates and establishment of payment installments
• Approval of BDO Canada LLP as Municipal Auditors for the 2023 fiscal year
• Appointment of Michael Lansdell as Building Inspector

Notice - 06 Jun 2023 - RFT-F18-2023-09 Winter Sand & Salt

This meeting is a virtual tender opening for RFT-F18-2023-09 regarding winter sand and salt. The session is scheduled for June 6, 2023.

• Tender opening for RFT-F18-2023-09 Winter Sand and Salt

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee is reviewing the Inkerman Community Safety Zone proposal and correspondence regarding school bus safety in Eugenia. The committee will also receive reports on speed limit reductions for Sideroad 22C and 3rd Line C.

• Review of staff report CLS.23.07 regarding Inkerman Community Safety Zone
• Information regarding speed limit reduction to 50km/h on Sideroad 22C and 3rd Line C
• Review of Eugenia school bus safety correspondence
• Approval of updated Committee Terms of Reference increasing membership from 8 to 9

Special Joint Waste and Diversion Site Committee

The Special Joint Waste and Diversion Site Committee is reviewing year-end financial summaries for the Holland-Markdale Landfill. The meeting includes discussions regarding a waste shredder purchase and site operations.

• Review of 2022 Year-End Operating Expenses and Weigh Scales Summaries
• Review of 2023 Operating Budget for Holland-Markdale Landfill
• Discussion regarding a Waste Shredder Purchase
• Discussion regarding Holland/Markdale Waste and Diversion Site Operations
• 2022 direct expenditures for the landfill totaled $410,930

Notice - 30 May 2023 - Code of Conduct and Procedural Training

Members of Council and several local committees will attend a virtual joint training session. The meeting focuses on Code of Conduct and Parliamentary Procedures training.

• Code of Conduct Training facilitated by Principles Integrity
• Parliamentary Procedures Training facilitated by Staff

Committee of the Whole (COW)

The Committee of the Whole meeting includes a session for Grey Highlands Lens training facilitated by Cathy Little. The agenda also features a review of By-law 2017-39, which adopts the Grey Highlands Lens as a framework for sustainable community decision-making.

• Grey Highlands Lens training facilitated by Cathy Little
• Review of By-law 2017-39 regarding the Grey Highlands Lens framework

Notice - 24 May 2023 - RFT-F18-2023-10 Highway 10 Connecting Link at Flesherton

The meeting will open tenders for the Highway 10 Connecting Link project in Flesherton.

• RFT-F18-2023-10 tender opening for Highway 10 Connecting Link at Flesherton

Notice - 23 May 2023 - RFT-F18-2023-12 Markdale Complex Bulk Water Fill Station

This meeting is a virtual tender opening for RFT-F18-2023-12 regarding the Markdale Complex Bulk Water Fill Station. The session is scheduled to take place on May 23, 2023.

• Tender opening for RFT-F18-2023-12 Markdale Complex Bulk Water Fill Station

Town Hall Forum

This meeting is a forum for residents to share views and opinions with Council. Council cannot make decisions or debate topics during this session.

• Public input session
• Next Town Hall Forum scheduled for August 15, 2023, at Rocklyn Hall

Police Services Board (PSB) - 1 pm

The Board is reviewing requests for student awards from Grey Highlands Secondary School and receiving a municipal update regarding a draft nuisance by-law. The meeting also includes reports on police activities and community satisfaction surveys.

• Approval of $200 for Graduate and $100 for Undergraduate awards for Grey Highlands Secondary School
• Update on the draft Public Nuisance By-law from Councillor Joel Loughead
• Review of the 2022 OPP Community Satisfaction Survey Provincial Results Report
• Report on the current Police Services Board reserve balance of $4,228.18
• Follow-up correspondence regarding Grey Road 31 speeding concerns

Notice - 19 May 2023 - RFT-F18-2023-11 Reids Hill Intersection Improvement

The municipality is holding a virtual tender opening regarding the Reids Hill intersection improvement project. This meeting is scheduled for May 19, 2023.

• RFT-F18-2023-11 Reids Hill Intersection Improvement tender opening

Council - 10 am

Council is reviewing several planning applications including zoning amendments for 4th Concession B and Centre Point South. The meeting also addresses the relocation of a baseball backstop at Beavercrest School and the naming of the Armstrong Creek Trail.

• Zoning Amendment Z07.2023 - 4th Concession B
• Zoning Amendment Z10.2023 - Centre Point South Model Homes
• By-law 2023-062 for Raglan Street assumption as a public highway
• By-law 2023-060 to name the Armstrong Creek Trail in Markdale
• Allocation of up to $2,000 for Beavercrest School baseball backstop relocation

Museum Advisory Board (MAB)

The Museum Advisory Board is meeting to discuss the potential renaming of the South Grey Museum to the Grey Highlands Museum. The board is also planning a new strategic plan outline through December 31, 2026, to comply with provincial standards.

• Proposed name change of South Grey Museum to Grey Highlands Museum
• Development of a Museum Strategic Plan outline through December 31, 2026
• Election of Board Chair and Vice-Chair
• Review of Standards for Community Museums in Ontario
• Establishment of 2023 meeting schedule for August 9 and November 8

Committee of the Whole (COW) - Zoning Project

The Committee of the Whole is reviewing the first draft and next steps for a new zoning by-law project. The report, presented by Manager Matt Rapke, outlines objectives to update the municipality's 20-year-old zoning regulations to comply with the Planning Act.

• Review of New Zoning By-law: First Draft and Next Steps (Report PL.23.14)
• Proposal for public consultation and review process via established process map
• Proposed 'upzoning' to permit more as-of-right uses and 'downzoning' certain properties
• Updates to definitions for dwellings, accessory buildings, and site plan control

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment met to review applications for property modifications and land transfers. The committee approved two consent applications for lot additions and multiple minor variances involving setbacks, lot coverage, and reconstructions.

• Approval of consent application B03.2023 for a lot addition to PT LT 22 CON 1 Euphrasia
• Approval of consent application B04.2023 for a lot addition to PT LT 22 CON 1 Euphrasia
• Approval of minor variance A06.2023
• Approval of minor variance A01.2023 for a roof overhang at 774794 Highway 10
• Approval of minor variances A02.2023 and A03.2023 for decks at 136 Peters Crescent

Seniors Advisory Committee (SAC) - 1:30 pm

The committee will receive information updates from the municipality, Council on Aging, and South East Grey Community Health Centre. The meeting also includes discussions regarding the Seniors Action Plan Sub-Committee and a Lunch and Learn program.

• Municipal update from Councillor Paul Allen
• Update from Council on Aging (Lynn Silverton)
• South East Grey Community Health Centre update (Geoff VanGeem)
• Seniors Action Plan Sub-Committee update
• Lunch and Learn discussion

Council - 10 am

Grey Highlands Council is considering a Master Servicing Plan update covering several areas including Markdale, Flesherton, and Eugenia. The meeting also includes decisions on purchasing a new grader and a bulk fill station.

• Award purchase of bulk fill station to Flowpoint Systems for $107,567.97 plus HST
• Support awarding contract for one new grader to Toromont CAT for $579,017
• Authorize debenture application with Infrastructure Ontario for unfinanced capital projects
• Approve Master Servicing Plan updates for various locations including Village of Markdale and Village of Flesherton
• Approve By-law 2023-056 to close part of Kinburn Street Road Allowance

Committee of the Whole (COW)

The Committee of the Whole is reviewing staff report ENV.23.07 regarding potential expansions and connections for water and wastewater services. The committee will decide which specific geographic phases and corridors should be included in a Master Servicing Plan update. If approved, staff will proceed with a Request for Proposal to hire an engineering firm.

• Decision on including Markdale, Kimberley, Amik, and Talisman service expansions
• Decision on including Flesherton and Highway 10 corridor updates
• Decision on including Eugenia and Lake Eugenia area servicing options
• Authorization of a Request for Proposal to engage an engineering firm
• $75,000 budget allocation for engineering services from Water and Sewer Reserves

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee is establishing its 2023 meeting schedule and reviewing its governing by-laws. The committee is also discussing heritage tax incentives, property designations, and upcoming heritage conferences.

• 2023 regular meeting dates: July 18 and October 24
• Heritage Tax Incentive: 20% tax reduction for designated property
• 2023 Ontario Heritage Conference attendance (approx. $837 per person)
• Heritage Workshop in Penetanguishene attendance
• Research of pricing for designation plaques

Public Planning Hearing - 5 pm

The Public Planning Hearing includes a proposal for a farm cluster featuring a 250 square metre fabrication and manufacturing workshop. The applicant seeks a zoning amendment to permit this on-farm diversified use for wood furniture construction.

• Zoning Amendment Z07.2023: Proposed woodworking and metal works shop at 349021 4th Concession B
• Zoning Amendment Z10.2023: Application regarding 105 Toronto Street South

Council - 1 pm

The Council is reviewing several infrastructure projects including microsurfacing and hot mix paving. Additionally, they are considering multiple zoning amendments and a heritage designation for a farmhouse on Sideroad 13B.

• Award of $229,803.80 to Duncor Enterprises Inc. for microsurfacing
• Award of $456,786.70 and $680,721.00 to EC King Contracting for hot mix paving
• Alice Street Reconstruction 60% Design Update
• Heritage designation and easement for 606476 Sideroad 13B
• CIP application for 8 Toronto Street, Flesherton up to $10,000 total

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group (EDAG) will discuss a case study of an Ontario municipality's development and hold a roundtable on defining economic development. The committee will also review the EDAG Strategic Framework and receive municipal economic development updates.

• Case Study of Economic Development of an Ontario Municipality
• Review of the EDAG Strategic Framework
• Round table discussion on 2023 EDAG achievements and definitions
• Municipal Updates regarding Economic Development

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will receive updates on primary health care shortages, physician recruitment, and the SMART postcard distribution. The committee will also review updates from the municipality, Council on Aging, and the Action Plan Sub Committee.

• Discussion on Primary Health Care Shortages and Physician Recruitment with Alex Hector of South East Grey Community Health Centre
• Update on Saugeen Mobility and Regional Transit (SMART) postcard distribution
• Invitation to submit nominations for the 2023 Ontario Senior of the Year Award by April 30, 2023
• Municipal update from Councillor Paul Allen

Notice - 13 Apr 2023 RFT-F18-2023-07&08 & RFQ-F18-2023-01

This meeting is a virtual tender opening to receive bids for municipal services. The session will process submissions for one new grader, roadside grass cutting, and miscellaneous equipment rentals.

• RFT-F18-2023-07: One New Grader
• RFT-F18-2023-08: Roadside Grass Cutting Services
• RFQ-F18-2023-01: Miscellaneous Service and Operated Equipment Rental

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment is reviewing several minor variance applications, including a proposal to replace a roof overhang at 774794 Highway 10. The meeting also includes the review of multiple other minor variance files for approval.

• Minor variance A01.2023: Replace and extend a roof overhang at 774794 Highway 10 to improve drainage
• Minor variance A02.2023, A03.2023, A04.2023, and A05.2023: Applications for approval
• Review of previous minutes from the March 14, 2023, meeting

Council - 10 am

Council is considering several large-scale infrastructure awards, including a bridge replacement and new municipal truck purchase. The meeting also includes discussions on zoning by-law amendments, server upgrades, and various committee reports.

• Award of $1,037,414.71 to GMP Contracting for Wyville Bridge Replacement
• Purchase of new tandem truck with snow plow harness for $379,083.90
• Authorization of up to $22,000.00 for required server upgrades
• Approval of zoning by-law amendment Z01.2023
• Approval of $400 annual membership fee for Multi-Municipal Energy Working Group

Notice - 04 Apr 2023 - RFT-F18-2023-05 & 06 Hot Mix Paving, Microsurfacing

The municipality is holding a virtual tender opening for two infrastructure projects. The meeting will involve the opening of bids for RFT-F18-2023-05 Hot Mix Paving and RFT-F18-2023-06 Microsurfacing.

• Tender Opening: RFT-F18-2023-05 Hot Mix Paving
• Tender Opening: RFT-F18-2023-06 Microsurfacing

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is reviewing Round 2 intake applications for the Community Grant Program. The meeting includes decisions on cash donations, in-kind venue rentals, and municipal service support for various local groups.

• Review of $16,200 in approved Significant Community Undertakings cash contributions
• Proposed $7,500 donation to Hanley Institute for door and window replacements
• Proposed $3,500 donation to Friends of Kimberley Forest for a trail head structure
• Proposed $2,000 donation from Kimberley Community Association for garden expansion
• Proposed $1,055 annual donation to Badjeros Community Centre for property taxes

Joint Waste and Diversion Site Committee - 10 am

The Joint Waste and Diversion Site Committee is reviewing a proposal to implement a Re-Use Program at the Holland-Markdale WDS, which includes purchasing a 24-foot sea container. The committee will also receive updates on budget requests, circular materials agreements, and the 2022 Annual Monitoring Report.

• Support for Re-Use Program implementation including purchase of a 24 foot sea container
• Review of 2022 Annual Monitoring Report for Holland/Markdale Waste and Diversion Site
• Update on Circular Materials Agreements regarding recycling deduction rates
• Receipt of 2023 budget request updates
• Establishment of 2023 meeting dates for July 4 and October 2

Police Services Board (PSB) - 1 pm

The Grey Highlands Police Services Board will meet to discuss a recommendation regarding the passing of a Public Nuisance By-law. The Board will also receive the 2023 Budget for information and hear a delegation regarding speeding concerns in Rob Roy.

• Recommendation on the approval or denial of the Public Nuisance By-law
• Receipt of the 2023 Police Services Board Operating Budget
• Delegation from Peter McGowan regarding speeding in the vicinity of Rob Roy
• Approval of funds for Officer of the Year award plaques
• Detachment Commander's Report for January and February 2023

Public Planning Hearing - 5 pm

Grey Highlands Council is holding a public planning hearing to consider four zoning by-law amendment applications. The applications seek changes such as increased lot coverage, removal of holding provisions, and other zoning adjustments on specific properties. Council will receive planning reports and hear public input before making decisions.

• Z03.2023: 221 Peters Crescent – increase lot coverage from 15% to 18% and remove holding provision for a second-story deck
• Z04.2023: 409237 Grey Road 4 – zoning amendment application by Solomon Martin
• Z06.2023: 345019 2nd Concession – zoning amendment application by Allen S M Martin
• Z02.2023 Kinburn Street – municipal-led application for several properties including a portion of Kinburn Street road allowance

Committee of the Whole (COW) - 10 am

The Committee of the Whole will hold a roundtable discussion regarding what council members heard during their election campaigns. The meeting includes standard procedural items such as agenda approval and adjournment.

• Roundtable Discussion: What Council Members heard on the Campaign Trail

Natural Gas Expansion Task Force (NGETF)

The Natural Gas Expansion Task Force will receive a project update from Enbridge. Members will also discuss next steps for the expansion project.

• Project update from Enbridge
• Discussion of next steps

Council - 10 am

Council will consider the 2023 Budget By-law and various municipal contracts. The agenda includes discussions on parking restrictions in Markdale, firearm discharge regulations, and a strategic plan workplan.

• Passage of 2023 Budget By-law 2023-032
• Parking restriction amendment for Toronto Street South in Markdale (By-law 2023-029)
• Crushed Granular Road Material contract awards to Walker Aggregates ($441,473) and Seeley and Arnill Construction ($657,511.20)
• Calcium Chloride contract award to Da-Lee Dust Control ($326,890)
• Firearms discharge regulation (By-law 2023-028)

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment approved a severance for property at 075644 Grey Road 12 to create a 20-hectare parcel. The committee also reviewed a consent application for 245 Canrobert Street to facilitate a land swap intended to resolve cottage encroachment issues on a municipal road allowance.

• Severance of 20-hectare parcel at 075644 Grey Road 12
• Consent application B02.2023 for 245 Canrobert Street involving land swapping to resolve boundary issues
• Zoning amendment requirement for resulting lots on Kinburn Street

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will receive updates from the municipality, Council on Aging, and South East Grey Community Health Centre, and will consider proceeding with distribution of postcards at local Grey Highlands locations. The meeting also includes approval of previous minutes and standard procedural items.

• Update from Municipality - Councillor Paul Allen
• Update from Council on Aging - Lynn Silverton
• South East Grey Community Health Centre Update - Geoff Van Geem
• Postcard Distribution at local Grey Highlands locations
• Seniors Action Plan update

Notice - 10 Mar 2023 RFT-F18-2023-03

This is a notice of a virtual tender opening meeting for the purchase of one new tandem truck. The meeting is scheduled for March 10, 2023, and is open to the public via registration or live stream.

• Tender opening for RFT-F18-2023-03: One New Tandem Truck

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group will discuss and receive for information its Terms of Reference, a 2023 meeting schedule (third Tuesday bi-monthly at 1:00 PM), and an overview of the Economic and Community Development department. No binding decisions or public hearings are scheduled; the agenda is largely procedural and informational.

• Receive Terms of Reference for EDAG
• Schedule 2023 meetings on third Tuesday of April, June, August, October, and December at 1:00 PM
• Receive Economic and Community Development departmental overview
• Receive Economic Development Legislative framework
• Receive Council-approved Economic Development Strategic Framework

Notice - 03 Mar 2023 - RFT-F18-2023-01 & RFT-F18-2023-02

The municipality is holding a virtual tender opening for two supply contracts: crushed granular road material and liquid calcium chloride. This is a procedural meeting to open bids, not a decision-making session.

• RFT-F18-2023-01: Crushed Granular Road Material
• RFT-F18-2023-02: Calcium Chloride – Liquid 35%

Special Meeting of Council - 02 Mar 2023 - Budget

This special meeting of Grey Highlands Council will ratify the 2023 budget, including a base budget, mandatory items, one-time amounts, annualization and inflation adjustments, and a capital budget. The capital budget includes major road projects, water and wastewater infrastructure, and equipment purchases. Council will also consider new spending items and direct staff to bring forward a by-law to formally approve the budget.

• Capital budget includes $3.49M Connecting Link Flesherton and $5.22M Connecting Link Markdale, both contingent on grant approval
• Gravel road maintenance budgeted at $946,000
• New grader replacement at $578,000 and tandem plow replacement at $375,000
• Mandatory items include $51,029 policing contract and $241,699 net impact of WDS contract and blue box program
• Council to consider $220,320 cost of living adjustment and new positions including a Fire Admin MSA increase to full-time

Council - 10 am

Council will decide on restricting parking on both sides of Toronto Street South from Victoria Avenue to the south limit of The Connecting Link in Markdale. Other items include releasing funds from the Hospital Reserve, awarding a building condition assessment contract, and adopting terms of reference for a Seniors Advisory Committee. Two motions from the Mayor propose reinstating re-use containers at waste sites and forming a task force for Grey Gables expansion.

• Parking restrictions on Toronto Street South, Markdale
• Release of funds from Hospital Reserve for Grey Bruce Health Services site plan agreement
• Award of Building Condition Assessment to Nadine Consulting Engineers
• By-law to adopt Terms of Reference for Seniors Advisory Committee
• Mayor's motion to bring back re-use containers at all three waste sites

Public Planning Hearing - 5 pm

Council holds a public hearing on two zoning amendment applications. The first (Z01.2023 Tumber) would rezone a 40-hectare property at 075644 Grey Road 12 to permit a lot severance, with site-specific setbacks and a holding provision requiring an environmental study. The second (Z06.2022 GH1 Developments) concerns property at 775309 Highway 10. Council will receive planning reports and hear public comments before deciding.

• Z01.2023 Tumber: rezone 40 ha at 075644 Grey Road 12 to allow severing a 20 ha lot with existing accessory structure before a main dwelling
• Site-specific zoning exceptions would permit a 6 m interior side yard setback (instead of 15 m) for an existing shed
• Holding provision (RU-h) placed on ~26 ha of Natural Heritage System Core Area, requiring an Environmental Impact Study before development
• Z06.2022 GH1 Developments (Looncall): zoning amendment for 775309 Highway 10, Part Lots 95-97, Concession 1, Artemesia
• Public can register to speak or watch online; written comments accepted before the by-law is passed

Town Hall Forum - Budget - 16 Feb 2023 - 6:00 p.m.

Grey Highlands Council is holding a Town Hall Forum to present the proposed 2023 budget and gather public input. No decisions will be made at this meeting. The current proposed tax increase is 7%, which would add $141 to the average home assessed at $305,908. The budget includes numerous capital and operating items, with a $1.6 million allocation for capital asset management from the sale of Talisman lands.

• Proposed 7% tax increase ($42 per $100,000 of assessment)
• $1.6M allocation for capital asset management from Talisman lands sale
• Asphalt resurfacing on 4th Concession A ($594,569)
• Connecting Link projects in Flesherton ($3.49M) and Markdale ($5.22M)
• Gravel road maintenance ($946,000) and grader replacement ($578,000)

Council - 10 am

Council will consider approving a new Development Charges By-law (2023-019) and an Interim Tax Levies By-law (2023-020) for 2023. The agenda also includes multiple zoning by-law amendments, a heritage designation request, and a motion to review fees for services. Several delegations and reports are scheduled for information.

• By-law 2023-019: Development Charges By-law
• By-law 2023-020: Interim Tax Levies for 2023
• Zoning amendments for Hoover, Stadtlander, Landry and Menard, MJ Development Inc, Wood/Kalve/Parker, Scarlet Ridge Enterprises Inc, and Maxcut Mfg Inc
• Heritage designation request for 606476 Sideroad 13B
• Motion to review fees for land sale requests and planning inquiries

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment will decide on consent application B01.2023 (Tumber), which proposes to sever a parcel of land. Approval is recommended subject to conditions including payment of taxes, fees, and a zoning amendment. The meeting will also approve previous minutes and adjourn.

• Consent application B01.2023 - Tumber: proposed land severance subject to conditions
• Approval of minutes from the January 10, 2023 Committee of Adjustment meeting
• Next meeting scheduled for March 14, 2023 at 5:00 pm

Police Services Board (PSB) - 10 am

The Grey Highlands Police Services Board will elect a chair and receive the Detachment Commander's 2022 Year End Report. The board will also discuss the 2023 meeting schedule, terms of reference, bail reform correspondence, and Crime Stoppers updates. The meeting is largely procedural with no major decisions or public hearings scheduled.

• Election of chair for the board
• Detachment Commander's 2022 Year End Report received for information
• 2023 meeting schedule proposed as bi-monthly on fourth Tuesday
• Police Service Board Terms of Reference and Procedural By-law received for information
• Bail reform correspondence from OAPSB and Toronto Police Service Board received

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee will discuss and decide whether to continue meeting virtually or adopt a hybrid format. A staff report recommends remaining fully virtual, citing staffing and technology challenges. The committee will also receive updates from the municipality, Council on Aging, and the South East Grey Community Health Centre.

• Staff report CLS.23.15 recommends SAC continue in virtual-only format, after Council referred the hybrid meeting question back to the committee
• Discussion on SMART program promotion following Council approval for monthly social media promotion
• Update from Councillor Paul Allen on municipal matters including SMART program
• Request to add Government of Canada Programs and Services for Seniors link to Grey Highlands website
• Discussion of Seniors Action Plan (added by Member Halliday)

Special Meeting of Council

Council is holding a special meeting to pass By-law 2023-019, which establishes new municipal-wide development charges for Grey Highlands. The current by-law expires February 11, 2023. The meeting was called by the Mayor due to this time sensitivity. The new by-law sets rates for residential and non-residential development to fund capital costs for services.

• Draft By-law 2023-019 to establish municipal-wide development charges
• Current Development Charges By-law expires February 11, 2023
• Public meeting on the proposed by-law was held January 18, 2023
• Development charges background study prepared by Hemson Consulting Ltd. dated December 9, 2022
• Rates set out in Schedules A and B for residential and non-residential uses

Council - 10 am

Council will consider approving the tendering process for replacing Wyville Bridge. They will also receive several reports, including the AODA annual progress report and a proposal to establish an Inkerman Community Safety Zone. Multiple notices of motion are on the agenda, including proposals to permit Sunday gun hunting and to include environmental impact assessments in staff reports.

• Approval to move forward with tendering for Wyville Bridge replacement
• Proclamation of February as Black History Month in Grey Highlands
• By-law to close a portion of Kinburn Street road allowance
• Notice of motion to permit Sunday gun hunting in Grey Highlands
• Notice of motion to require environmental impact ratings in staff reports

Committee of the Whole (COW) - BUDGET - 10 am

The Committee of the Whole continues its 2023 budget deliberations, reviewing base budget, mandatory consent items, one-time amounts, annualization and inflation items, capital budget, and items for consideration. Key items include a policing contract, OMPF funding decrease, and various capital projects. The meeting starts at item 12, continuing from previous sessions.

• Policing Contract ($51,029) with -0.4% levy impact
• OMPF Funding Decrease ($21,200) with 0.2% levy impact
• Connecting Link Flesherton ($3,491,873) funded by grant and debenture
• Connecting Link Markdale ($5,220,809) funded by grant and debenture
• Gravel Road Maintenance ($946,000) funded by levy and grants

Committee of the Whole (COW) - BUDGET - 10 am

The Committee of the Whole is continuing its 2023 budget deliberations, reviewing capital projects, operating costs, and items for consideration. Key decisions include funding for road resurfacing, water infrastructure, and new staff positions. The meeting also addresses reallocation of modernization funds and cancellation of an eco-vehicle project.

• Connecting Link Flesherton ($3,491,873) and Markdale ($5,220,809) funded by grants and debentures
• Gravel Road Maintenance ($946,000) and Rural Reconstruction Reid's Hill Intersection ($746,983)
• Cost of Living Adjustment ($220,320) with 1.4% levy impact
• Corporate Facilities Maintenance Personnel ($79,694) and Seasonal Arena Operators ($80,000)
• Reallocation of $210,000 from Municipal Modernization Reserve to Building Reserve Fund for records management

Committee of the Whole (COW) - BUDGET - 10 am

The Committee of the Whole is continuing its 2023 budget deliberations, reviewing capital projects, operating costs, and new initiatives. Items include major road and water infrastructure, equipment purchases, and potential new staff positions. The meeting is a continuation from January 9 and 10, 2023.

• Connecting Link Flesherton reconstruction: $3,491,873 ($3M grant, $491,873 debenture)
• Connecting Link Markdale reconstruction: $5,220,809 ($3M grant, $2,220,809 debenture)
• Gravel road maintenance: $946,000 ($776,000 levy, $170,000 grants)
• Rural reconstruction of Reid's Hill Intersection: $746,983 (OCIF funded)
• OPP Community Safety Office contract: $120,000 (levy impact 0.9%)

Public Planning Hearing - 5 pm

Grey Highlands Council is holding a public planning hearing on January 23, 2023, to consider six zoning by-law amendment applications. The applications include proposals by MJ Developments, Stadtlander, Landry and Menard, Wood/Kalve/Parker, Scarlet Ridge Enterprises Inc., and Maxcut Mfg Inc. The meeting is required under the Planning Act and will be held virtually.

• Z43.2022 MJ Developments: Rezoning to allow an undersized 19.3 ha severed lot on Sideroad 7A, northeast of Markdale
• Z41.2022 Stadtlander: Application for property at 449357 10th Concession
• Z42.2022 Landry and Menard: Application for property at 468109 12th Concession B
• Z44.2022 Wood, Kalve and Parker: Application for property at 315299 3rd Line A
• Z45.2022 Scarlet Ridge Enterprises Inc. and Z46.2022 Maxcut Mfg Inc.: Applications for properties on Grey Road 12 and Road 55

Council - 10 am

Council will consider a zoning by-law amendment for the Schermaul property, approve a cemetery for the Independent Old Order Mennonite Church on Grey Road 12, and receive a presentation on the 2022 Development Charges Study. Several committee terms of reference and by-laws for council remuneration and appointments are also up for decision.

• Zoning by-law amendment Z37.2022 Schermaul for approval
• Cemetery proposal for Independent Old Order Mennonite Church at 075462 Grey Road 12, Markdale
• Presentation and public meeting on the 2022 Development Charges Study by Hemson
• By-law to amend Council Remuneration Policy (By-law 2023-003)
• Closed session to discuss potential municipal partnership and land acquisition

Stakeholder Engagement - Development Charges

This is a stakeholder engagement session to present and discuss a Development Charges background study and draft by-law. The meeting includes a presentation and a question-and-answer period. No decisions are being made at this session.

• Presentation of Development Charges background study
• Discussion of draft Development Charges by-law
• Question and Answer period

Seniors Advisory Committee (SAC) - 1:00 pm

The Seniors Advisory Committee will elect a Chair, decide between quarterly or bi-monthly meeting schedules for 2023, and receive updates on the Terms of Reference, Code of Conduct, and reports from the Municipality, Council on Aging, and South East Grey Community Health Centre. The committee will also consider appointing a representative to the Council on Aging Grey Bruce Owen Sound.

• Election of Chair for the committee
• Decision on 2023 meeting schedule: quarterly (April, July, October) or bi-monthly (March, May, July, September, November)
• Receive Seniors Advisory Committee Terms of Reference for information
• Receive Committee Code of Conduct for information
• Appoint a member as representative to Council on Aging Grey Bruce Owen Sound

Committee of the Whole (COW) - BUDGET

The Committee of the Whole is reviewing the 2023 draft budget, including operating costs and capital projects. Discussions include reallocating funds within the Municipal Modernization Reserve and reviewing various levy impacts.

• Policing Contract: $51,029
• WDS contract and blue box program change: $241,699
• Records Management Project funding reallocation: $210,000
• Cancellation of 2020 eco-vehicle approval: $45,000
• Connecting Link Markdale project: $5,220,809

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment is deciding on seven consent applications to sever parcels of land, each subject to conditions such as fee payments and zoning amendments. The agenda also includes appointing deputy secretary-treasurers and approving previous meeting minutes.

• Appoint Raylene Martell and Matt Rapke as Deputy Secretary-Treasurer
• B10.2022 Stadtlander: sever 2.5-hectare parcel at 449357 10th Concession, rezone to Rural Residential
• B15.2022/B16.2022 Daniel Hoover: two consent applications with conditions including lift of hold for building envelope
• B24.2022/B25.2022 Landry and Menard: consent and certificate of cancellation for PT LT 13 CON 13 OSPREY
• B26.2022 Miskie & MB Martin and A24.2022: lot line adjustment with minor variance for undersized frontage

Committee of the Whole (COW) - BUDGET - 10am

The Committee of the Whole is deliberating the 2023 draft budget, using the 2022 approved budget as a starting point. They will consider numerous consent agendas covering base budget, mandatory items, one-time amounts, annualization and inflation, capital projects, and items for consideration. Key decisions include reallocating funding for a records management project and cancelling an eco-vehicle.

• Connecting Link Flesherton: $3,491,873 ($3M grant, $491,873 debenture)
• Connecting Link Markdale: $5,220,809 ($3M grant, $2,220,809 debenture)
• Gravel Road Maintenance: $946,000 ($776,000 levy, $170,000 grants)
• Rural Reconstruction Reid's Hill Intersection: $746,983 (OCIF funded)
• Policing Contract: $51,029 (levy impact -0.4%)