Greater Madawaska public meetings in 2021
29 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Council
Greater Madawaska Council will consider several items, including a site plan agreement for a retail outdoor equipment rental business, a request to lower the speed limit on Lanark Road, and updates from various departments. The meeting includes routine reports, by-law approvals, and a closed session for personal matters and a CAO performance appraisal.
- By-law 67-2021: Site Plan Agreement with Mad River Paddle Co. and owners Brian and Dianne Moran for Lots 50-51, Plan 90, Bagot
- Request to County of Renfrew to reduce speed limit on Highway 511 (Lanark Road) from 50 km/hr to 40 km/hr between Calabogie Road and Heritage Point
- Building Permit Report to November 30, 2021: 171 permits, $29,481,815 total value
- By-law 68-2021: Fees and Charges
- Discussion on Calabogie Road concerns (streetlight and passing)
Special Council
Special Council meeting on Dec 8, 2021, to consider By-law 65-2021, which would allow 24-hour, 7-day construction at the Calabogie Generating Station from Dec 13 to Dec 31, 2021, exempting it from the Township's Noise By-law. Council will also hear presentations on the 2022 library budget and the draft 2022 budget, and vote on a confirmatory by-law for the meeting's proceedings.
- By-law 65-2021: 24/7 construction exemption at Calabogie Generating Station, Dec 13-31, 2021, no blasting during extended hours
- 2022 Library Budget presentation by Patti McArthur and Ruth Jones
- Draft 2022 Budget tabling presentation by Treasurer Renee Mask
- By-law 66-2021: Confirmatory by-law to ratify meeting actions
- EcoVue Planning Consultant Kent Randall delegation
Committee of Adjustment
The Committee of Adjustment approved two minor variance applications. The first allows a larger garage footprint for vehicle storage, and the second permits a garage roof height exceeding the zoning by-law limit. Both approvals include conditions that the structures not be used for human habitation.
- Approved A11/21 for MacIntosh and Harmur Investments to enlarge a garage footprint and shift its location.
- Approved A12/21 for Cinq-Mars to build a garage with a roof height exceeding the maximum permitted for accessory structures.
- Both approvals include conditions that the garages not be used for human habitation.
- Approved minutes from the October 1, 2021 Committee of Adjustment hearing.
Special Council
This is a special council meeting for the Township of Greater Madawaska. The agenda includes a training presentation from Amberly Gavel Ltd, reports from various council representatives on departments and committees, and a confirmatory by-law (64-2021) to ratify actions taken at the meeting. The meeting is largely procedural, with no specific decisions or proposals detailed in the agenda.
- Municipal Council and Staff Training Presentation by Fred Dean and Nigel Bellchamber of Amberly Gavel Ltd
- Department reports from Public Works, Environmental Management, Protection Services, Planning, Finance & Administration, and Economic Development & Technology
- Committee reports from Community & Health and Community Parks, Recreation and Library
- By-Law 64-2021 (Confirmatory) to adopt, ratify, and confirm council actions from the November 17, 2021 meeting
Regular Council
The Township of Greater Madawaska Council is meeting to decide on several operational matters, including restricting Barnet Cottage rentals to events of 76 people or fewer, disposing of a building at 25991A Hwy 41 after no bids were received, and approving several by-laws related to emergency management and a parking tag agreement with the Ministry of Transportation. The agenda also includes routine updates from various departments and committees.
- Barnet Cottage rental: limit to 76 people, no tents, first-come-first-served from 2022
- Disposal of building at 25991A Hwy 41 (NU2U Shop) - demolition and cleanup after no bids
- By-law 59-2021: appoint Allison Holtzhauer as CEMC and Renee Mask as Alternate
- By-law 62-2021: MTO agreement for parking tag program to improve fine collection
- By-law 61-2021: Zoning By-law Amendment ZB2106.12 - Moran
Public Hearing Meeting
The Township of Greater Madawaska is holding an electronic public hearing to consider a zoning by-law amendment. The amendment would rezone Lots 50 and 51, Plan 90 (Part of Lot 17, Concession 10, Geographic Township of Bagot) from Residential One (R1) to Tourism Commercial (TC) to allow a retail establishment renting outdoor adventure equipment. Written and verbal comments are accepted before or during the meeting.
- Zoning By-law amendment (File No. ZB2106.12) to rezone subject lands from R1 to TC
- Proposed use: retail establishment for rental of outdoor adventure equipment
- Electronic public meeting on November 15, 2021 at 5:15 PM via Zoom and YouTube
- Comments due by 3:00 PM on November 15, 2021 for verbal submissions
Special Council
This special council meeting will consider awarding a single-source contract to StreetScan for a road condition assessment costing $21,050, funded by the Modernization Intake 1 Reserve. The assessment supports the Township's Asset Management Plan update required under O.Reg. 588/17. Council will also hold a closed session on a negotiation proposal and consider a confirmatory by-law (58-2021) to ratify meeting actions.
- Award road condition assessment to StreetScan for $21,050 (incl. net HST), funded by Modernization Intake 1 Reserve
- Closed session: position, plan, procedure, criteria or instruction for negotiations
- By-Law 58-2021: Confirmatory by-law to ratify proceedings of the October 26, 2021 special meeting
Regular Council
This regular council meeting includes decisions on several by-laws: speed limits on township roads (By-law 54-2021), a zoning amendment for Calabogie Motorsports Park (By-law 53-2021), and road allowance agreements. Council will also discuss the 2020 year-end surplus allocation, library operations, and a report from the County of Renfrew. The agenda includes routine updates and a closed session on potential litigation.
- By-law 54-2021: Speed limits on township roads, including Barrett Chute Road (20 km/hr in subdivision, 50 km/hr elsewhere)
- By-law 53-2021: Zoning by-law amendment for Calabogie Motorsports Park
- By-law 55-2021 and 56-2021: Acquisition and assumption of lands as public highways (Brydges Road, Frontenac Road)
- Tender 21-2021: Grinding at Black Donald Site and Mount St. Patrick Site
- 2020 Year End Surplus Allocation
Committee of Adjustment
The Committee of Adjustment will hold a public hearing on two minor variance applications. The first, by John Humphries, seeks approval to build a three-season room addition closer to Black Donald Lake than the zoning by-law allows. The second, by Matthew and Kate Galvin, is also a minor variance application. The committee will also approve minutes from its July 20, 2021 hearing.
- A07/21 - Humphries: request to reduce water setback from 25m to 20.5m for a 44 sq m three-season room addition at 1161 Humphries Lane
- A09/21 - Galvin: minor variance application (details not provided in agenda)
- Approval of minutes from July 20, 2021 public hearing
- Public hearing at 1:00 pm and 1:30 pm in Council Chambers, 19 Parnell Street, Calabogie
Special Council
Greater Madawaska's Special Council meeting on September 27, 2021, will consider awarding two consultant contracts funded in part by the Municipal Modernization Program: a Roads Joint Operational Review with Admaston/Bromley and Whitewater Region, and a Growth Readiness, Zoning Update and Development Standards project with Whitewater Region. Council will also decide whether to direct staff to apply for a Rural Economic Development (RED) grant to hire an Economic Development Officer. The agenda includes a confirmatory by-law to ratify the meeting's actions.
- Award RFP 2021-33 to WSCS Consultants Inc. for Roads Joint Operational Review at $79,373 (Greater Madawaska's share: $6,614)
- Award RFP 2021-32 to Ecovue Consulting Services Inc. for Growth Readiness, Zoning Update and Development Standards at $157,260 (Greater Madawaska's share: $19,658)
- Direct staff to apply for Rural Economic Development (RED) grant for Economic Development Officer (total budget $300,800, RED share $150,000)
- By-Law 51-2021 to confirm proceedings of the Special Council meeting
Public Hearing Meeting
The Township of Greater Madawaska is holding an electronic public hearing to consider a zoning by-law amendment for lands at 462 Wilson Farm Road, part of the Calabogie Motorsports Park. The amendment would rezone the property to permit tourist commercial and automotive uses, including villa accommodations, a clubhouse, and spectator seating, while also protecting wetlands. This is an additional public meeting beyond the statutory one held in 2019, and residents can submit comments in writing or via Zoom.
- Rezone from Rural-Exception Fifteen (RU-E15) to Tourism Commercial-Exception Sixteen (TC-E16) for tourist and automotive commercial uses
- Rezone from Rural, Environmental Protection, Extractive Industrial, and Extractive Industrial Reserve to Tourism Commercial-Exception Sixteen – holding (TC-E16-h) for open space and recreation until conditions met
- Rezone from Rural, Rural-Exception Fifteen, Extractive Industrial, and Extractive Industrial Reserve to Environmental Protection (EP) to protect existing wetlands
- Public meeting held electronically due to COVID-19, with no in-person attendance
- Comments must be submitted before the by-law is passed to preserve appeal rights to the Ontario Land Tribunal
Regular Council
The Township of Greater Madawaska Council is meeting to decide on several operational items, including the purchase of a used heavy rescue van, a road naming by-law, and a noise by-law exemption for construction at the Calabogie Generating Station. Council will also discuss the disposal of a building, a building permit report, and various departmental updates. The agenda includes several routine reports and updates, with key decisions on asset purchases and by-laws.
- Purchase of 2011 Heavy Rescue Van from Saint-Philippe, QC for $145,000 (net HST included), funded by Capital Works Reserve ($81,000) and Development Charges Reserve ($64,000)
- By-law 48-2021 to add Pierce's Camp Road to official road names list
- By-law 46-2021 to allow 24/7 construction at Calabogie Generating Station from Oct 11 to Nov 1, 2021
- Disposal of building at 25991A Highway #41 by calling for bids; demolition if no bids
- By-law 47-2021 to set voting method for 2022 Municipal Election
Regular Council
Greater Madawaska Council will consider awarding two construction tenders, approve a new speed limit by-law, and hear requests for a sleeping cabin by-law amendment and a noise exemption for the Calabogie Generating Station project. The agenda also includes routine reports, by-law approvals, and a closed session on labour relations.
- Tender 18-2021: award hot mix asphalt work to GOA Paving for $60,725.07 (HST included) for Ginza Rink and Calabogie Sand Shed
- Tender 19-2021: award winter sand supply to R.J. Selle Sand and Gravel Ltd. ($14,633.50 Dacre; $28,250 Matawatchan) and Cloutier Construction Ltd. ($86,840.50 Calabogie)
- By-Law 41-2021: rescind 15-2018 and set new speed limits on township roads per Schedule 'A'
- Delegation: Mark Gawargy requests by-law amendment to allow sleeping cabin without sanitary/cooking facilities; Sullivans requests noise by-law exemption for 24/7 cofferdam construction Oct 25–Nov 15, 2021
- By-Law 42-2021: Zoning By-law Amendment ZB2106.7 (Stojkovic)
Public Hearing Meeting
The Township of Greater Madawaska is holding an electronic public hearing to consider proposed amendments to the County of Renfrew Official Plan and the Township's Zoning By-law 22-2003. The amendments would redesignate and rezone parts of Lots 1 & 2, Concession 5, Geographic Township of Griffith to allow an 8-lot subdivision with private road access. The meeting is being held online due to the COVID-19 pandemic, with no in-person attendance.
- Official Plan amendment to redesignate subject lands from Rural to Rural-Exception for a private-road-serviced subdivision
- Zoning By-law amendment to rezone parts from Rural Residential (RR) to Limited Service Residential-Holding (LSR-H)
- Block 9 of proposed subdivision to be rezoned as Open Space-Holding (OS-H)
- Lands above Harrison Trail to be rezoned from Rural Residential (RR) and Rural Residential-Exception Five (RR-E5) to Limited Service Residential (LSR)
- Related application for 8-lot plan of subdivision (County of Renfrew File No. 47T-20001)
Special Council
This is a special council meeting of Greater Madawaska, ON, held via Zoom. The agenda is largely procedural, with department reports from council representatives and a closed session for personal matters and a land acquisition (Griffith Property). The main action is the approval of By-Law 43-2021, a confirmatory by-law that ratifies all actions taken at this meeting.
- Closed session to discuss personal matters about an identifiable individual and proposed/pending land acquisition (Griffith Property)
- By-Law 43-2021 (Confirmatory) to adopt and ratify all council actions from the August 9, 2021 meeting
- Department reports from Facilities, Public Works, Environmental Management, Protection Services, Planning, Finance & Administration, Economic Development & Technology, Community & Health, and Parks/Recreation/Library
Regular Council
The Township of Greater Madawaska Council is meeting to discuss and potentially approve several items, including zoning by-law amendments for properties on MacNabb Road and Spindle Drift Court, a road reconstruction project for Ferguson Lake Road, and various departmental updates. The agenda includes multiple by-laws for approval, such as appointing a Deputy Clerk and an easement agreement. A closed session is scheduled for legal, personnel, and litigation matters.
- Zoning By-Law Amendment for Watts property at 1016 MacNabb Road, Calabogie
- Reconstruction of Ferguson Lake Road (Phase 1) - Municipal Class EA (Schedule B) project
- Tender 16-2021 Hot Mix Asphalt for Ginza Rink and Sand Shed Floor
- Tender PW17-2021 Tandem Cab & Chassis with Sand and Salt Spreader
- By-Law 34-2021 Appoint Deputy Clerk Robin Emon
Special Council
This is a special council meeting with department reports and a closed session for labour relations or employee negotiations regarding fire services. The main action is the approval of By-Law 33-2021, a confirmatory by-law that ratifies all actions taken at this meeting. The agenda is largely procedural, with no specific decisions or proposals detailed beyond the confirmatory by-law.
- Closed session for labour relations or employee negotiations – Fire
- By-Law 33-2021 (Confirmatory) to ratify council actions
- Department reports from Public Works, Environmental Management, Planning, Finance, and others
Regular Council
The Township of Greater Madawaska Council is meeting to consider several by-laws, including a boundary road agreement with Admaston/Bromley, zoning amendments, a recreation agreement with Renfrew, and a debenture for capital works. They will also receive a presentation on the draft Mississippi River Watershed Plan and updates on a $100,000 grant for the Ginza Rink. The agenda includes routine reports and a closed session for litigation, labour, and personnel matters.
- By-Law 26-2021: Boundary Road Agreement with Admaston/Bromley (repeals By-Law 17-2020)
- By-Law 28-2021 and 30-2021: Zoning By-law Amendments ZB2106.3 and ZB2106.2
- By-Law 31-2021: Debenture for Capital Works 20/21
- By-Law 29-2021: Recreation Agreement with Town of Renfrew 2019-2023
- $100,000 grant for Ginza Rink to replace asphalt, boards, lighting, and mats
Regular Council
Greater Madawaska Council will hear the 2020 draft audited financial statements, which show an accumulated surplus of $13.2 million, and consider setting 2021 tax rates. The agenda also includes several tenders, by-laws, and updates from various departments, along with a closed session for litigation and confidential matters.
- 2020 Draft Audited Financial Statements presented by MacKillican & Associates
- By-law 21-2021 setting 2021 tax rates
- Tender 15-2021 for Calabogie Sand Shed
- By-law 24-2021 Spindle Drift Court Easement Agreement
- RFP 10-2021 Development Charge Study
Special Council
This special council meeting includes discussion of the Eastern Ontario Wardens' Caucus Gig Project, a regional broadband initiative seeking federal and provincial funding, and a proposed change to the regular council meeting date. The council will also consider a confirmatory by-law to ratify actions taken at this meeting, and hold a closed session for personal matters about an identifiable individual.
- Discussion of EORN Gig Project, a $1.2 billion public-private partnership to bring fibre internet to homes and businesses, with requests for $200 million each from federal and provincial governments
- Proposed change to Regular Council meeting date to May 17, 2021
- By-Law 20-2021, a confirmatory by-law to ratify proceedings of the May 6, 2021 special meeting
- Closed session for personal matters about an identifiable individual, including municipal or local board employee
Regular Council
Council will hear two delegations: K&P Trail landowners raising concerns about tree clearing, safety, and communication, and the Houstons requesting a reduction of a grass fire invoice from $21,147.50 to $11,000. Council will also consider several by-laws, including a land purchase on Cooper Hill Road, a fire safety grant, and a parking amendment, plus a tender award for culverts.
- Delegation: K&P Trail brushing concerns (planning, safety, communication, environment, esthetics)
- Delegation: 685 McHugh Road grass fire invoice reduction request to $11,000
- Tender PWC-2021-39: Award to Armtec for corrugated pipe culverts, $35,614.64 incl. HST
- By-law 17-2021: Land purchase McClellan on Cooper Hill Road
- By-law 18-2021: Fire Safety Grant Program Transfer Payment Agreement
Special Council
This special council meeting focuses on approving the construction of a parking lot for the Eagles Nest hiking trail, including a by-law to enter into an agreement with the County of Renfrew and supporting conditions from the Algonquins of Ontario. Council will also consider waiving fees related to COVID-19. The agenda is otherwise largely procedural, with departmental reports and by-law approvals.
- By-law 14-2021: Agreement with County of Renfrew for Eagles Nest Parking Lot
- Construction of parking lot for Eagles Nest hiking trail, estimated at $34,500
- Council to acknowledge and support Algonquins of Ontario comments/conditions
- COVID-19 fee waiver discussion
- Species at Risk assessment completed; no SAR found on site
Special Council
This special council meeting focuses on awarding several public works tenders for road maintenance and construction, including granular material, asphalt, and guiderail installation on Matawatchan Road. Council will also consider approving a new Facilities Attendant job description and discuss council remuneration and the EORN Gig Project.
- Award Tender PW 04-2021 Portable Lane Control Sign to Battlefield Equipment for $38,595.15
- Award Tender PW 08-2021 Granular 'M' Material to Clouthier Construction Ltd. for $96,784.50
- Award Tender PW 09-2021 3 Cable Guiderail Installation on Matawatchan Road to B.R. Fulton Construction Ltd for $68,478
- Award Tender PW12-2021 HL4 Hot Mix Asphalt on Matawatchan Road to H & H Construction for $365,858.22
- Approve Facilities Attendant job description (consolidating rink, custodian, waste site attendant roles)
Regular Council
The Township of Greater Madawaska Council is meeting to discuss and decide on several items, including a request from Marnie Peters and Martin Duffy to purchase a parcel of township-owned land (Part 5 of Lot 27) for $10,000. The agenda also includes a zoning by-law amendment, a building permit report, and various departmental updates. The meeting includes a closed session for litigation and training purposes.
- Application to purchase township land by Peters and Duffy for $10,000
- By-law 11-2021 - Zoning By-law amendment ZB2106.1 (Clark)
- Building Permit Report to February 28, 2021
- County's 10 Year Capital Plan for Greater Madawaska
- Calabogie Animal Rescue funding request
Special Council
This special council meeting focuses on capital projects and service improvements. Council will consider reallocating $242,697 in modernization funds to complete the Calabogie Sand Shed, award several public works equipment tenders, and adopt a service delivery review report with 26 recommendations. The agenda also includes routine items like confirmatory by-law and closed session.
- Calabogie Sand Shed: $350,000 construction, funded by $242,697 modernization funds, $50,000 capital budget, $57,303 development charges
- Tender PW03-2021: Hydraulic Rotary Sweeper to Brandt for $21,357 (including HST)
- Tender PW05-2021: 4WD 1/2 Ton Truck to Butlers for $37,919.36, plus $4,419 in extras funded from Roll Off Truck surplus
- Tender PW06-2021: Hydraulic Hammer to Brandt for $71,190 (low bidder J.R. Brisson did not meet specs)
- Tender PW07-2021: Vibratory Roller to J.R. Brisson Equipment for $133,396.50 (including HST)
Special Council
This special council meeting focuses on approving a six-year lease with Melissa A.M. Kenopic to operate a Canada Post outlet in the former library at 4984 Calabogie Road, with monthly rent of $600 plus HST and 2% annual increases. Council will also discuss bicycle lanes in Calabogie, tenders for a tandem and roll-off truck, a development services assistant position, and other administrative items. The agenda includes several routine items such as minutes approval, donations, and a service delivery review report.
- By-Law 08-2021: Lease agreement with Melissa A.M. Kenopic for Canada Post outlet at 4984 Calabogie Road, $600/month, 6-year term, 2% annual rent increase
- Tender PW 01-2021: Tandem truck
- Tender PW 02-2021: Roll-off truck
- Bicycle lanes in Calabogie
- 2021 Proposed Council Donations
Special Council
This special council meeting focuses on appointing a building inspector qualified for complex buildings under the Ontario Building Code, needed for the Ontario Power Generation station under construction in Calabogie. Council will also discuss committee organization and report deadlines, and hold a closed session on negotiations and staff matters. The meeting includes approval of two by-laws: one for the inspector appointment and one confirming the meeting's proceedings.
- By-Law 06-2021: Appoint Tom Webster as Complex Building Inspector for OPG station in Calabogie; paid $75/hour plus $0.59/km per Town of Renfrew fees
- By-Law 07-2021: Confirmatory by-law to ratify actions from the January 28, 2021 special meeting
- Discussion: Committee organizational chart and council report deadlines
- Closed session: Township Modernization Report, LEG Report, organization chart, 2021 goals, staff, and Library Proposal
Regular Council
Greater Madawaska Council is meeting to consider several by-laws, including temporary borrowing, an interim tax levy, and a procedure by-law, along with updates from various departments. They will also discuss items such as a radar speed sign purchase, sidewalk maintenance policy, speed limit by-law updates, and a joint community safety and well-being plan. The meeting includes a closed session for litigation and personnel matters.
- By-Law 01-2021 Temporary Borrowing, By-Law 02-2021 Interim Tax Levy, By-Law 03-2021 Procedure By-law
- Radar Speed Sign purchase: TC-400 model at $3,850 plus tax and shipping
- Sidewalk maintenance: staff recommends updating Minimum Maintenance By-law to state no winter maintenance on sidewalks
- Speed Limit By-law update: staff instructed to complete by June 2021, with potential $10,000 cost if contracted out
- Award RFP 16-2020 Website Redesign
Special Council
This is a special council meeting for the Township of Greater Madawaska. The agenda is largely procedural, with department reports and a closed session for personal matters related to COVID. The main action is the approval of By-Law 04-2021, a confirmatory by-law that ratifies all actions taken at this meeting.
- By-Law 04-2021 (Confirmatory) to adopt and ratify all council actions from the January 15, 2021 special meeting
- Closed session for personal matters about an identifiable individual, including municipal or local board employees - COVID
- Department reports from Public Works, Environmental Management, Protection Services, Planning, Finance, and Economic Development