Clearwater public meetings in 2024

Council - Regular

The District of Clearwater Council will vote on three bylaw amendments covering water and sanitary sewer service connections, septage disposal facilities, and fees and charges. They will also approve the renewal of the TNRD building inspection contract for 2025‑2027 and allocate $5,000 annually for public art initiatives. Additional items include a service‑level change for an administrative position and early approval of several 2025 projects.

• Amendment Bylaw No. 314 – updates water and sanitary sewer service connection regulation
• Amendment Bylaw No. 315 – amends regulations for septage disposal facilities
• Amendment Bylaw No. 313 – revises the District of Clearwater Fees and Charges Bylaw
• Renewal of TNRD Building Inspection contract for 2025‑2027
• Public Art Policy – $5,000 annual allocation and creation of a Public Art Advisory Committee

Council - Regular

The District of Clearwater Council is meeting to discuss updates to water, sewer, and septage regulations and a general fees and charges bylaw. The body will also review a housing needs assessment and public engagement plans for the Dutch Lake Corridor and DCC.

• Proposed $15,985 grant from the Ted Richardson Memorial Bursary fund to Clearwater Secondary School
• Amendment Bylaws No. 314 and 315 regarding water, sewer, and septage service connection and disposal
• Bylaw No. 313 to amend the Fees and Charges Bylaw No. 109, 2013
• Approval of public engagement plans for the Dutch Lake Corridor and DCC update
• Presentation of the TNRD/Urbanics Housing Needs Report draft

Council - Committee of the Whole

The Committee of the Whole is reviewing proposed fee increases for water, sewer, and septage services for 2025. Members are also discussing a unified plan for the Dutch Lake corridor to integrate trail and parking projects.

• Proposed 10% increase for 2025 water fees
• Proposed 10% increase for 2025 sewer fees
• Proposed 2.8% increase for 2025 septage receiving fees
• Proposed amendment to Clearwater Fees and Charges Bylaw No. 109, 2013
• Discussion on Dutch Lake corridor improvements including beach entrance and boat launch parking

Council - Regular

The council will adopt the agenda and prior minutes, receive several reports, and consider staff items. Key decisions include approving a three‑year road‑maintenance contract with Borrow Enterprises for $799,049 in the first year, authorizing a draft memorandum of understanding for temporary library space use, and adopting a December 2024 addition to the quarterly newsletter schedule. Additional updates on finance, FireSmart, and the DCC are also presented.

• Road Maintenance Contract – 3‑year agreement with Borrow Enterprises, $799,049 for year 1
• Draft MOU for temporary library space use with the TNRD
• FireSmart program update (staff report)
• Addition of a December 2024 newsletter and adoption of the 2025 onward quarterly schedule
• Financial update to September 30 2024 (staff report)

Council - Regular

The Council will consider awarding a road maintenance contract to Borrow Enterprises for three years and discuss the 2025-2029 financial plan. The meeting also includes a presentation on the Medivac Helipad project and the adoption of previous meeting minutes.

• Road Maintenance Contract award to Borrow Enterprises ($799,049.00)
• Medivac Helipad project site assessment discussion
• 2025-2029 Financial Plan capital projects discussion
• Adoption of October 15 and 22 Council meeting minutes
• 2025 Council schedule and Acting Mayor appointment

Council - Special

The District of Clearwater Council will consider a zoning amendment to allow an additional 33 affordable housing units at 240 Park Drive. The proposal seeks to increase density from 51 to 59 units to address a housing waitlist.

• Zoning Amendment Bylaw No. 301 at 240 Park Drive
• Permissive Tax Exemption Bylaws 306, 308, 309, 310, and 311
• In-camera discussion on preliminary service negotiations

Council - Committee of the Whole

The Committee of the Whole will recommend that Council direct staff to collect public input on Draft Cemetery Bylaw No. 305, 2024. The feedback will be used to refine the bylaw and any related fee changes before a later adoption. The meeting also includes routine agenda adoption, minutes approval, and updates on financial policies and capital projects.

• Recommendation to gather public feedback on Draft Cemetery Bylaw No. 305, 2024
• Adoption of the meeting agenda
• Adoption of minutes from prior Committee of the Whole meetings
• Presentation of Financial Plan Policy No. 2204
• Update on 2025‑2029 Capital Project Summary

Council - Regular

The Clearwater Council will consider adopting Zoning Amendment Bylaw No. 301 for Affordable Housing Phase 2. It will also review a stormwater grant application for up to $148,000 and a $20,000 + GST contingency for the Well 3 generator. The meeting includes the appointment of Byron Johnson as CAO and a technical appendix to the Development Cost Charge Bylaw.

• Zoning Amendment Bylaw No. 301 (Affordable Housing Phase 2)
• Stormwater Grant Application – up to $148,000 from UBCM Community Emergency Preparedness Fund
• Generator project contingency – $20,000 + GST for Well 3 Generator
• Appointment of Byron Johnson as District of Clearwater CAO
• Technical Appendix to Development Cost Charge Bylaw (2024) – True Engineering Report

Council - Committee of the Whole

The Committee of the Whole will adopt its agenda and approve the minutes from the July 9, 2024 meeting. It will receive a staff report recommending that the Committee recommend to Council the adoption of Bylaw 306, 2024, which would grant permissive tax exemptions to qualifying non‑profit organizations. No other substantive items are on the agenda.

• Adopt agenda as presented
• Adopt minutes of the July 9, 2024 Committee of the Whole meeting
• Consider staff report on Permissive Tax Exemptions for Not‑for‑Profit Organizations – Bylaw 306, 2024
• Adjourn meeting (next meeting scheduled for Oct 15, 2024)

Council - Regular

The District of Clearwater Council is meeting to decide on a multi-year road maintenance contract and a zoning amendment for affordable housing. The body will also consider a request to waive development cost charges for a housing project and a new property tax exemption bylaw.

• Proposed 3-year Road Maintenance Contract with Borrow Enterprises for $799,000 in the first year
• Zoning Amendment Bylaw No. 301 for Affordable Housing Phase 2
• Request from Yellowhead Community Services to waive DCCs and connection fees for 33 units at 240 Park Drive
• Property Tax Exemption "Not for Profit" Bylaw No. 306
• Presentation from BC Transit regarding proposed operational grouping of contracts

Council - Regular

The Clearwater Council will vote on appointing BDO Canada LLP as the district's external auditor for the 2024‑2027 fiscal periods. It will also consider a $8,676 (plus GST) cost approval for a backup generator at the DLCC/Well 3 site, funded from the Growing Communities Fund. Additional items include adopting Traffic and MTI Bylaw Amendment No. 304 and adopting the minutes from the August 20, 2024 council meeting.

• Appointment of BDO Canada LLP as external auditor for fiscal periods 2024‑2027
• Approval of $8,676 + GST for DLCC/Well 3 backup generator and BC Hydro connection
• Adoption of Traffic and MTI Bylaw Amendment No. 304
• Adoption of minutes from the Regular Council Meeting held August 20, 2024
• Verbal updates on Development Cost Charges Bylaw, Integrated Stormwater Management Plan, and Flood Mitigation Plan

Council - Regular

Council will consider and vote on several items, including adopting Zoning Amendment Bylaw No. 302, approving the 2025 Financial Plan schedule, and awarding a three‑year road maintenance contract to Borrow Enterprises for $729,100 in the first year. The meeting also includes adoption of the Public Art Policy and a decision to terminate water service at 373 Clearwater Valley Road. Additional items include approval of the 2024‑2034 Community Works Fund Agreement.

• Adopt Zoning Amendment Bylaw No. 302 (RZ‑24‑02)
• Adopt Public Art Policy draft
• Award 3‑year Road Maintenance Contract to Borrow Enterprises for $729,100 first year
• Terminate water service at 373 Clearwater Valley Road due to unpaid bills
• Approve 2025 Financial Plan schedule

Council - Special

The Clearwater Council will adopt the meeting agenda and minutes from prior council and committee meetings. It will discuss development and zoning issues and hear from the TNRD Director for Electoral Area A (Wells Gray Country). An in‑camera session will be held to discuss personal information about a municipal employee. The meeting will conclude with a public comment period and adjournment.

• Adoption of the agenda for the July 17, 2024 special council meeting
• Adoption of minutes from previous council meetings
• Adoption of minutes from previous committee meetings
• Discussion of development and zoning matters (Item 10)
• Presentation by the TNRD Director for Electoral Area A (Wells Gray Country) (Item 6)

Council - Committee of the Whole

The Committee of the Whole is reviewing a draft Public Art Policy for recommendation to Council. The committee is also considering the launch of Questica OpenBook, a new budget visualization tool.

• Recommendation to adopt the Public Art Policy
• Introduction of Questica OpenBook budget visualization tool
• Adoption of May 7, 2024, Committee minutes

Council - Regular

Council will review a feasibility study regarding the expansion of the North Thompson Sportsplex. The agenda also includes recommendations for a bridge railing contract and the purchase of an electric Zamboni.

• Contract award for Brookfield Bridge Railing totaling $138,506.27 plus GST
• Purchase of a lithium-ion powered Zamboni Model 450 from Kendrick Equipment
• Development Variance Permit DVP-24-01 at 445 Wildwood Road
• Presentation on North Thompson Sportsplex second floor expansion feasibility

Council - Special

The Clearwater Council will meet to review and potentially adopt the District of Clearwater 2023 Annual Report. The agenda also includes a request for an in-camera session regarding personal information and law enforcement matters.

• Adoption of the 2023 Annual Report
• In-camera discussion regarding personal information and law enforcement

Council - Regular

Council will review a presentation concerning a 545-signature petition to restore the Dutch Lake dock. The meeting also includes approving the 2023 Summary of Financial Information and returning $35,407 in unused bursary funds to the TNRD.

• Presentation on Rainbow Dock petition
• Approval of 2023 Summary of Financial Information
• Return of $35,407 in unused TNRD Adult Education bursary funds
• Amendment to the 2024-2028 Financial Plan bylaw

Council - Regular

The Clearwater Council will review a financial update for the period ending March 31, 2024. The agenda includes recommendations to increase road capital funding by $67,086.00 and award paving projects to Dawson Paving.

• Awarding paving projects to Dawson Paving for $499,392.43
• Increasing Road Capital Project budget by $67,086.00 from the Road Capital Reserve
• Financial update to March 31, 2024
• Reconsideration of BC Transit AOA

Council - Regular

The District of Clearwater Council will consider approving the 2024-2025 BC Transit Annual Operating Agreement and directing staff to issue a Request for Proposal for the 2024 Road Maintenance Contract. The meeting also includes presentations from MLA Peter Milobar and the Clearwater and District Hospice Society.

• 2024-2025 BC Transit Annual Operating Agreement approval
• Issuance of the 2024 Road Maintenance Contract Request For Proposal
• Presentation by MLA Peter Milobar
• Presentation by Clearwater and District Hospice Society
• Report from Wells Gray Search and Rescue regarding GIA

Council - Special

Council is meeting to adopt Bylaw No. 300, 2024, which establishes property tax rates for the year. The proposed rates are intended to generate $3,346,531 in municipal taxation revenue.

• Bylaw No. 300, 2024 - 2024 Annual Tax Rate Bylaw
• Proposed municipal taxation revenue requirement of $3,346,531
• Estimated collection of $2.39 million for other government agencies
• Estimated 2024 Vavenby tax revenue of $45,578

Council - Committee of the Whole

The Committee of the Whole is discussing a feasibility study for the second-floor expansion of the North Thompson SportsPlex. The meeting includes a presentation from Strategies North regarding the project's scope, community engagement, and funding strategies.

• Presentation by Strategies North on North Thompson SportsPlex (NTSP) 2nd floor expansion feasibility
• Public Works Department project report
• Protective Services update for January to April 2024
• Discussion on NTSP expansion funding, financing, and community engagement

Council - Regular

The District of Clearwater Council will review the 2023 audited financial statements and the 2024 Annual Tax Rate Bylaw No. 300. The body will also consider a grant application for FireSmart community funding.

• Bylaw No. 300, 2024: 2024 Annual Tax Rate Bylaw
• FireSmart Community Funding and Supports grant application for up to $390,000
• Acceptance of 2023 audited Financial Statements presented by BDO Canada LLP
• Bee City Renewal designation support
• Request for letter of support for a new taxi company

Council - Committee of the Whole

The Committee is reviewing a service level report on the winter road maintenance contract with Borrow Enterprises Ltd. and receiving updates on various parks and facilities projects. The meeting also includes the adoption of previous meeting minutes.

• Service level review of the winter road maintenance contract with Borrow Enterprises Ltd.
• Clearwater River Trail project (Dutch Lake to Clearwater Valley Rd) expected completion Q2 2024
• NTSP 2nd floor expansion feasibility study expected completion Q4 2024
• DLCC HVAC and Air Handler replacement expected completion Q4 2024
• Raft River Viewing platform short-term repairs expected completion Q2 2024

Council - Regular

The District of Clearwater Council is reviewing a five-year financial plan and staff reports regarding pride crosswalks. The meeting also includes a committee of the whole session.

• 2024-2028 Financial Plan Bylaw No. 299
• Pride Crosswalk report
• Contour Pride Bench Brochure
• Diversity Pride Bench
• 37 East Pride Cross Walk

Council - Regular

Council will discuss the introduction and reading of the 2024-2028 Five Year Financial Plan Bylaw. The body is also deciding on a desludging project contract and several community grant-in-aid applications.

• Bylaw No. 299, 2024: 2024-2028 Five Year Financial Plan
• Award of $272,923.72 to KBL Projects Ltd. for Cell # 2 Desludging
• $950 grant for Wells Gray Search and Rescue rope training
• $1,200 grant for North Thompson Arts Council Ed Peekekot Workshop
• In-kind grants to Clearwater Slo-Pitch for $525 and $1,003

Council - Special

This special meeting agenda consists of procedural boilerplate. No specific legislative actions, contracts, or project discussions are listed in the public agenda.

Council - Committee of the Whole

The Committee of the Whole is reviewing a draft financial plan for 2024-2028. Staff recommend a plan based on taxation revenue 10% over 2023 levels to fund capital and operating projects.

• Proposed $6.2 million in capital projects, including $3.555 million for Clearwater River Bridge Rip-Rap Replacement
• Proposed $1.7 million in special operating projects
• Proposed $429,000 in grants for Raft River Elementary, Interior Health Authority, and Dr. Helmken Memorial Hospital Auxiliary
• Proposed $150,000 grant application for Development Services Refresh project
• Proposed $200,000 for Tender 3 and Bushtruck chassis replacement

Council - Regular

The District of Clearwater Council will discuss the adoption of a new 2024-2026 Strategic Plan and an amended five-year financial plan. The meeting includes delegations regarding a rainbow crosswalk and a pollinator garden, as well as proposals for emergency management funding.

• Proposed $200,000 budget increase for the Emergency Program funded by Unrestricted Surplus
• Adoption of the 2024-2026 Council Strategic Plan
• Bylaw 298: 2023-2027 Five Year Financial Plan Amendment Bylaw
• Bylaw 296: Fire Department Regulations Amendment Bylaw
• Bylaw 297: Municipal Ticket Information Amendment Bylaw

Council - Committee of the Whole

The Committee of the Whole is discussing whether the District of Clearwater has conducted sufficient public consultation for the 2024-2028 Financial Plan. The body will also consider a proposed draft strategic plan for potential additions or deletions.

• Review of 2024-2028 Financial Plan public engagement and survey results
• Discussion and consideration of the draft strategic plan
• Confirmation of public consultation sufficiency for the 2024-2028 Financial Plan

Council - Regular

Council will discuss emergency management funding, fleet replacements, and provincial planning legislation. The body is deciding on several grant applications and a major HVAC contract for the Dutch Lake Community Center.

• Contract for Dutch Lake Community Center HVAC and blower room cooling: $440,331.00 to Interior Plumbing & Heating Ltd.
• Proposed budget increase for Tender 3 Chassis from $150,000 to $200,000 and acquisition of 2023 Ford F750 for $117,486
• Proposed $200,000 addition to the Emergency Program Budget and $30,000 grant application for communications infrastructure
• Grant application to the UBCM Local Government Approvals Program for $150,000
• Adoption of Bylaw 298: 2023-2027 Financial Plan Amendment Bylaw

Council - Regular

The District of Clearwater is meeting to discuss an amended five-year financial plan and review 2023-2024 engineering projects. Council will also consider a proposed Council-CAO Covenant and a letter of support for a Tourism Wells Gray grant.

• Bylaw No. 298, 2024: 2023-2027 Amended Five Year Financial Plan
• TRUE Engineering presentation on 2023 recap and 2024 planning
• Letter of support for Tourism Wells Gray's 'Invest in Iconics' grant application
• Proposed Council-CAO Covenant developed by George Cuff
• Review of December 2023 transit statistics

Council - Committee of the Whole

The Committee of the Whole is reviewing a draft five-year financial plan featuring $15.4 million in capital and special projects. Staff is seeking early approval for specific 2024 projects to improve procurement timing and is planning public engagement events to gather feedback.

• Proposed early approval of projects including a Sand and Salt Spreader, Annual Roads Capital Project, and Fire Fighter Turnout Gear
• Draft 2024 project plan totaling $7.6 million ($6 million capital, $1.6 million special projects)
• Proposed 9.05% increase in revenue generated from taxation over 2023 ($271,681)
• New project additions: Park Improvements (TMX Legacy) at $330,000 and Development Services Refresh at $278,000
• Draft 2024 operating revenue plan of approximately $6.1 million and expenditures of $5.3 million

Council - Regular

The District of Clearwater Council will meet to discuss administrative reports and the adoption of previous meeting minutes. The body is deciding on an amendment to the Council Procedure Bylaw and reviewing a CAO covenant.

• Adoption of Bylaw 293 (Council Procedure Bylaw Amendment)
• Review of Cuff's Council - CAO Covenant
• Correspondence regarding Bill 34 from the District of Sicamous
• Correspondence regarding West Fraser Timber Mill Closure from the Village of Fraser Lake
• Correspondence regarding UBCM Resolution from the City of Abbotsford

Council - Regular

The Council will discuss the 2024 Draft Strategic Plan and the 2023 Fire Department Annual Call Summary. They are also considering three bylaws regarding council procedures, the emergency program committee, and the board of variance.

• 2024 Draft Strategic Plan
• Fire Department Annual Call Summary 2023
• Bylaw 293: Amendment to Council Procedure Bylaw 268
• Bylaw 294: Emergency Program Committee Amendment
• Bylaw 295: Board of Variance

Council - Committee of the Whole

The Committee of the Whole is meeting to discuss unfinished business regarding 2024 Grant In Aid. The primary focus is the review of three exceptional grant projects.

• Discussion of three exceptional Grant In Aid projects

Council - Committee of the Whole

The Committee of the Whole is reviewing the 2024 Grant In Aid budget and applications for community events and projects. Staff recommended setting the 2024-2028 financial plan budget at 1% of tax requisitions, or $31,000. The body will also consider extraordinary grant requests for healthcare and housing equipment.

• Proposed 2024-2028 Grant In Aid budget of $31,000 (1% of tax requisitions)
• Eight event grant applications totaling $18,900 in cash and $500 in-kind
• Extraordinary grant request from Interior Health Authority for $100,000 for laboratory equipment
• Extraordinary grant request from Hospital Auxiliary for $240,000 for an X-Ray machine
• Extraordinary grant request for Evergreen Acres Village additional units for $300,000

Council - Regular

The District of Clearwater is meeting to discuss road maintenance contracting and the provision of liability insurance for recreation instructors. Council will also consider amendments to the Emergency Program and Board of Variance bylaws.

• Road Maintenance Contractor staff report
• Proposal to provide liability insurance for the Clearwater Recreation Instructors Group
• Draft Bylaw 294: Emergency Program Committee Amendment
• Draft Bylaw 295: Board of Variance
• Development Services Refresh report