Deep River public meetings in 2024
26 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Audit Committee
The Deep River Audit Committee will receive the 2023 Consolidated Financial Statements and a Financial Management Letter from Baker Tilly REO LLP. The committee is also set to approve minutes from a prior meeting.
- Approval of Audit Committee minutes from October 31, 2022
- Receiving 2023 Consolidated Financial Statements
- Receiving 2023 Financial Management Letter
- Town Hall - Council Chambers, 5:30 PM
Council Meeting
The Deep River Town Council will adopt the agenda, receive the 2023 consolidated financial statements, and approve the updated Reserve and Reserve Fund Policy by by‑law 52‑2024. It will also approve a recycling collection amendment setting a fee of $200 per metric tonne with 2214521 Ontario Inc., and place the 00 Avon Road zoning by‑law amendment on hold while extending development timelines. Additional by‑laws for waste collection and the confirmatory by‑law will be read and passed.
- Adoption of Reserve and Reserve Fund Policy (By‑law 52‑2024) into the Corporate Policies and Procedures Manual
- Recycling Collection – Amending Agreement with 2214521 Ontario Inc. at $200 per metric tonne, effective Jan 1 2025
- 00 Avon Road Zoning By‑law Amendment Application – hold placed and authority delegated to extend development periods
- By‑law 53‑2024 authorizing agreement with 2214521 Ontario Inc. for municipal and commercial waste collection
- Presentation and receipt of the 2023 Town of Deep River Consolidated Financial Statements
Council Meeting
The council will adopt By‑Law 49‑2024 establishing water and sewer rates for 2025. It will also approve By‑Law 48‑2024 for the Reserve Fund Policy and By‑Law 50‑2024 to authorize an application to the Ontario Infrastructure and Lands Corporation for borrowing. A public meeting will consider a proposed Official Plan Amendment to re‑designate part of Lot 42, Range B, Buchanan from Rural to Rural‑Exception Three to permit new residential lots. Deputations from the Upper Ottawa Valley Chamber of Commerce will be received.
- By‑Law 49‑2024 – Establish 2025 water and sewer rates
- By‑Law 48‑2024 – Adopt Reserve Fund Policy
- By‑Law 50‑2024 – Authorize OILC application for borrowing
- Proposed Official Plan Amendment – re‑designate Lot 42, Range B, Buchanan to Rural‑Exception Three
- Deputation – Upper Ottawa Valley Chamber of Commerce brand and mission presentation
Council Meeting
The council will adopt the agenda and address routine items before moving to substantive matters. It will consider a resolution requesting the province amend Ontario Regulation 391/21 (Blue Box) so producers bear recycling costs. A public meeting will discuss a zoning by‑law amendment for part of Block N, Avon Road, changing the designation from Residential Two to Residential Three‑Exception Three and reducing side‑yard width and parking requirements. The council will also consider by‑law motions on a travel policy amendment, a vendor‑licensing policy, and a new schedule of user fees for 2025.
- Resolution requesting province to amend Ontario Regulation 391/21 (Blue Box) to shift recycling costs to producers
- Zoning By‑Law amendment for part of Block N, Avon Road: rezoning from R2 to R3‑E3, side‑yard width reduced to 1.2 m, parking reduced from 14 to 10 spaces
- Proposed disposition of surplus public land at 33199 HWY 17 (Plan 374, Part A/E/F)
- By‑Law 44‑2024: Travel Policy amendment (Policy H‑014) to be enacted Jan 1 2025
- By‑Law 45‑2024: Vendor Licensing Policy amendment (Policy A‑004) to be enacted Jan 1 2025
Council Meeting
The Deep River Council will adopt its agenda, approve minutes from October meetings, and consider several financial resolutions. It will receive a report authorizing a $5,069,524 debenture for capital works and direct staff to present a by‑law for that financing. The council will also consider a request to amend Ontario’s Blue Box regulation and funding for a courtesy crosswalk and additional crossing guard. By‑laws authorizing the OILC application and temporary borrowing for capital works will be read and adopted.
- Notice of Motion: request to the Province to amend Ontario Regulation 391/21 (Blue Box) so producers cover all recycling sources
- Report 2024‑CAO‑007: $1,000 funded for courtesy crosswalk and $10,000 added to 2025 budget for an additional crossing guard at Deep River Road and Hillcrest Avenue
- Report 2024‑FIN‑014: authorization of a $5,069,524 debenture for capital works via Ontario Infrastructure and Lands Corporation
- Report 2024‑FIN‑015: temporary borrowing by‑law to allow the Mayor and Treasurer to borrow for capital works pending long‑term debt
- By‑Law 41‑2024: authorizes OILC application for 2022‑2024 capital projects and related long‑term borrowing
Special Council Meeting
The Deep River Town Council will receive an overview of the town’s growth and development workshop presented by CAO Sean Patterson. Director Christian Kaiser will provide an update on the status of active and planned development projects. The council will then move into a closed session to discuss confidential matters related to land acquisition, trade secrets, and negotiation criteria for development projects, as permitted under the Municipal Act. Finally, the council will adopt By‑law No. 40‑2024 to confirm the proceedings of the special meeting.
- Growth and Development Workshop presentation by CAO Sean Patterson
- Status update on active and planned development projects by Director Christian Kaiser
- Closed session to consider confidential matters (land acquisition, trade secrets, negotiation criteria) under Municipal Act s.239(2)
- Adoption of By‑law No. 40‑2024 confirming the meeting’s proceedings
Council Meeting
Council will receive a resolution requesting the province amend Ontario Regulation 391/21 (Blue Box) so producers cover all recycling costs. A resident deputation on added pedestrian safety measures will be received. The council will adopt the Asset Management Plan for Non‑Core Assets and approve a $25,000 emergency valve replacement from the capital contingency. Staff will be directed to submit an application for the Community Sport and Recreation Infrastructure Fund for the Deep River Arena Rehabilitation Project, seeking up to $1.5 M with a $750,000 town contribution to be included in the 2025 capital budget.
- Resolution requesting amendment of Ontario Regulation 391/21 (Blue Box) to shift recycling costs to producers
- Deputation from Lisa Worobec on added safety measures for pedestrians
- Adoption of Report 2024‑ADMIN‑08 – Asset Management Plan for Non‑Core Assets
- Application to the Community Sport and Recreation Infrastructure Fund for the Deep River Arena Rehabilitation Project, up to $1,500,000 with a $750,000 town portion
- Approval of $25,000 for emergency valve replacement from the 2024 capital contingency
Cancelled - Council Meeting
The Council meeting scheduled for October 9, 2024, was cancelled. The agenda included a workshop on growth and development, a request to the province to amend Blue Box regulations, and the approval of minutes from the previous meeting.
- Cancelled Council Meeting
- Growth and Development Workshop
- Request to amend Ontario Blue Box Regulation 391/21
- Approval of Council Meeting Minutes - October 2, 2024
- Confirmatory By-law 39-2024
Council Meeting
The council adopted a one‑year extension of the current recycle collection contract with P&G Enterprises for the 2025 transition period. It also approved the closure of the recycling depot at Baggs Road Landfill effective January 1, 2025. Staff were directed to work with the Town of Laurentian Hills, K&T Trucking and the North Renfrew Landfill Operations Board on a public communication campaign about the change. A new Asset Retirement Obligation policy by‑law (No. 37‑2024) was read and passed.
- One‑year extension of the recycle collection contract with P&G Enterprises for 2025
- Closure of the recycling depot at Baggs Road Landfill effective Jan 1 2025
- Staff to develop a communication campaign with Laurentian Hills, K&T Trucking, and NRLOB
- Adoption of Asset Retirement Obligation Policy by‑law No. 37‑2024
- Receipt of correspondence on the Agricultural Workforce Equity and Diversity Initiative (AWEDI)
Council Meeting
The Deep River Town Council will adopt its agenda, receive a deputation for a youth recreation concrete pad, and approve several consent matters. It will award a $59,908.15 contract to KA Community Consulting for the Recreation and Culture Plan and allocate an additional $9,908.15 from the 2024 Planning and Development Operating Budget. The council will also pass by‑laws to rename Grouse Park, designate a Community Emergency Management Coordinator and alternates, and approve a co‑ownership agreement for Keys Public School. Finally, it will endorse a Seniors Active Living Centre application with up to $12,500 in contributions.
- Contract award to KA Community Consulting for the Recreation and Culture Plan – $59,908.15 (plus $9,908.15 extra budget allocation)
- By‑law to rename Grouse Park to Pat McAnulty Park (By‑Law No. 33‑2024)
- By‑law to designate a Community Emergency Management Coordinator and two alternates (By‑Law No. 34‑2024)
- Co‑ownership agreement by‑law for Keys Public School, 167 Brockhouse Way (By‑Law No. 35‑2024)
- Approval of Seniors Active Living Centre application with a maximum $12,500 cash/in‑kind contribution
Council Meeting
The Deep River Town Council will adopt the agenda, approve consent items, and receive several reports. Key decisions include awarding a $611,744.49 contract to Irvcon Ltd. for the Pool Roof Project with additional engineering, contingency, and sound‑baffle budgets, and closing the recycling depot at Baggs Road Landfill on Jan 1 2025. The council will also transfer $753,362 of 2022 surplus to various reserves, approve the 2024 budget for the Pembroke and Area Airport Commission, and pass a by‑law to appoint municipal by‑law enforcement officers.
- Award contract to Irvcon Ltd. for Pool Roof Project – $611,744.49 (incl. HST) plus $37,651.20 engineering/design budget, $120,000 contingency, $35,000 sound‑baffle budget
- Approve closure of the recycling depot at Baggs Road Landfill effective Jan 1 2025
- Transfer $753,362 of 2022 surplus to Wastewater, Water Works, Library, and Capital Asset Replacement reserves
- Approve 2024 budget for the Pembroke and Area Airport Commission
- Adopt By‑Law No. 31‑2024 to appoint municipal by‑law enforcement officers
Special Council Meeting
Council is deciding on a sole source procurement for a water main relining project and the renaming of a local park. The water project will be funded via debenture and utilizes a specific polymer lining technology to allow for same-day return to service.
- Sole source contract to M. Sullivan & Son Ltd for water main relining in the amount of $1,178,204.92
- Proposal to rename Grouse Park to Pat McAnulty Park
- Creation of the Pat McAnulty Park Reserve for park improvements and maintenance
- By-Law Number 29-2024 to authorize the agreement with M. Sullivan & Sons Ltd
- Funding of the water main project through debenture
Special Council Meeting
Council will consider approving the Town portion of the Deep River Road Rehabilitation Project and an allocation from the 2024 Capital Contingency. The meeting also includes receiving correspondence regarding community grants and a Paralympic sponsorship opportunity.
- Approval of $98,475.41 for the Deep River Road Rehabilitation Project
- Allocation of $17,998.03 from 2024 Capital Contingency to road rehabilitation
- Approval of a revised funding model for the Hammond Court Project
- Receipt of correspondence regarding 2024 Community Grant Funding
- Receipt of sponsorship opportunity correspondence from Kyle Tremblay
Council Meeting
The Council will discuss the transition of Blue Box recycling to producer responsibility. Members will also review a by-law to enter a ten-year funding agreement with the Association of Municipalities of Ontario. Additionally, the agenda includes appointing a Community Emergency Management Coordinator and two alternates.
- By-Law 25-2024 for the Canada Community-Building Fund agreement
- By-Law 26-2024 to designate a Community Emergency Management Coordinator and two alternates
- Presentation on Blue Box recycling transition
- Deep River Shoreline Sports Club community grant correspondence
Council Meeting
Council will consider adopting the Town of Deep River Strategic Plan for 2024-2027. The agenda includes a $28,000 budget amendment to cover costs from the new CUPE 740 collective agreement. Additionally, representatives will present the 2022 consolidated financial statements.
- Adoption of Town of Deep River Strategic Plan 2024-27
- $28,000 budget amendment to fund CUPE 740 collective agreement costs
- Presentation of 2022 Consolidated Financial Statements
- Giant Tiger Outdoor Commercial Use Patio Application correspondence
- By-Law 22-2024 authorizing the CUPE Local 740 Collective Agreement
Audit Committee
The Audit Committee is reviewing the Town of Deep River's 2022 Consolidated Financial Statements. The committee will also receive the 2022 Financial Management Letter for presentation to Council. Additionally, members will review minutes from the October 31, 2022, meeting.
- Review of 2022 Consolidated Financial Statements
- Presentation of 2022 Financial Management Letter
- Approval of October 31, 2022, Audit Committee minutes
Council Meeting
The Council is deciding on a reconstruction contract for Hammond Court and a land development agreement for Morison Park. Members will also discuss updates to the Sign By-law and a procedural amendment regarding electronic meeting participation.
- Contract award to McCrea Excavating Ltd. for $520,746.62 for Hammond Court reconstruction
- Additional $73,776.00 budget for Hammond Court engineering, design, and project management
- Land Development Agreement with 2266518 ONTARIO INC. for Morison Park
- Proposed updates to the Sign By-law for public feedback
- Procedural By-Law amendment regarding electronic meeting participation
Council Meeting
Council is meeting to adopt the 2024 Tax Rates By-Law and finalize regulations for keeping backyard hens. The session includes presentations on on-demand transit and the 2023 police annual report.
- By-Law 16-2024: Adoption of 2024 municipal tax rates
- By-Law 13-2024: Regulation of backyard hens (third reading)
- Presentation by VIA Partnerships on on-demand microtransit
- Deep River Police 2023 Annual Report presentation
- Review of By-Law 31-2022 regarding electronic meeting participation
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for a four-unit townhouse development at 94 Frontenac Crescent. The body will decide whether to allow a reduction in the required front yard depth to legalize an as-built condition.
- Minor Variance Application for Morison Park Townhouses (94 Frontenac Crescent) to reduce front yard depth from 6.0 metres to 5.9 metres
- Presentation of Planning Report by County Planner Lindsey Bennett
Council Meeting
Deep River Council will consider approving the third revision of the 2024 capital and operating budgets, including water and wastewater budgets, and direct staff to present the tax rate by-law later in Q2. Council will also vote on a by-law to establish a Community Development Grant Program policy, and receive a deputation about an accessible outdoor recreation trail. Several items of correspondence and minutes are on the consent agenda.
- 2024 Budget Report – Third Revision (Report 2024-FIN-007)
- By-Law 12-2024 to adopt Community Development Grant Program Policy
- Deputation on accessible outdoor recreation trail (AODA standards)
- Notice of motion to review electronic meeting rules in By-Law 31-2022
- Correspondence on Bill 185 and water/wastewater affordability
Council Meeting
Council will conduct a public meeting to receive submissions regarding the 2024 Municipal Operating and Capital Budgets. The body is also considering new regulations for backyard hens and a community development grant program.
- Public meeting for 2024 Municipal Operating and Capital Budgets
- By-Law 13-2024 to regulate the keeping of backyard hens
- By-Law 12-2024 to establish a Community Development Grant Program Policy
- Financial contribution request for the 2024 Deep River Summerfest
- 2023 Annual Water and Wastewater System reports
Council Meeting
Council is considering a shared services agreement with area municipalities to fund recreation facilities and programs. The body is also reviewing the 2024 budget and authorizing a water and wastewater management agreement with the Ontario Clean Water Agency.
- Proposed shared service agreement for the pool, arena, and marina
- By-Law 10-2024: Agreement with Ontario Clean Water Agency (OCWA) for water and wastewater services
- Recording of $2,354,725 AECL PILT Agreement reconciliation payment into a new reserve
- Public meeting scheduled for April 10, 2024, regarding proposed 2024 budgets
- Correspondence regarding Deep River Woodworking Club membership fees
Council Meeting
The Council is discussing a motion to report on operating and capital costs for the pool, arena, and marina to negotiate a shared cost agreement with Laurentian Hills and Head Clara Maria. The body is also directing staff to enter into contracts with the Ontario Clean Water Agency and other providers for water and wastewater operations.
- Proposed motion for a shared cost agreement for the pool, arena, and marina
- Direction to enter into a contract with the Ontario Clean Water Agency (Report 2024-PW-002)
- Direction to contract service providers for water and wastewater plant consumables
- Closed session regarding proposed or pending acquisition or disposition of land
- Receipt of information on Ontario Seniors Community Grants ($1,000 to $25,000)
Council Meeting
Council is discussing a proposal to report on the costs of the pool, arena, and marina to negotiate a shared cost agreement with Laurentian Hills and Head Clara Maria. The body is also approving a budget for fire dispatch upgrades and administrative zoning amendments.
- Proposed motion to negotiate shared recreation costs for the pool, arena, and marina
- Approval of $15,651.57 for County of Renfrew fire dispatch system upgrades
- Adoption of By-Law Number 07-2024 for administrative zoning amendments
- Adoption of the 2023 Development Charges Annual Statement
- Presentation by Municipal Property Assessment Corporation (MPAC) on property assessment
Council Meeting
Council will hold a public meeting to discuss rezoning 89 Wylie Road from Rural - Exception Two to Rural. The meeting also includes a presentation from Atomic Energy of Canada Limited regarding the Canadian Nuclear Laboratories contract renewal process.
- Public meeting to rezone 89 Wylie Road from Rural - Exception Two (RU-E2) to Rural (RU)
- Agreement to receive funding under the Court Security and Prisoner Transportation Program
- By-Law 03-2024 to authorize temporary borrowing for 2024, 2025, and 2026
- Adoption of Official Plan Amendment No. 6 for Pine Point Trails
- Review of the Draft 2024 Capital Budget
Council Meeting
Council is holding a public meeting to discuss updating the Zoning By-Law to align with provincial Planning Act amendments and technical corrections. The body will also consider a funding strategy for water tower rehabilitation and a pre-budget purchase of a vehicle.
- Public meeting regarding Zoning By-Law amendments to align with the Planning Act
- Pre-budget allocation of $235,331.25 to purchase a 2024 Trackless
- Proposed By-Law to debenture the full cost of the Water Tower Rehabilitation project over 20 years
- Deputation from Derek Hebner regarding the reclassification of Ontario Conservation Officers
- Correspondence from the Canadian Nuclear Safety Commission regarding the Near Surface Disposal Facility