Colwood public meetings in 2024

Capital West Accessibility Advisory Committee

The Capital West Accessibility Advisory Committee, made up of staff from six partner municipalities, is holding a regular meeting open to the public. The agenda is procedural, with no listed decision items; the main purpose is to continue developing, monitoring, and updating the Accessibility Plan and to invite public feedback.

• Meeting open to public in person at Colwood Council Chambers, 3300 Wishart Road, or via Zoom
• Committee includes staff from Colwood, Langford, View Royal, Highlands, Sooke, and Esquimalt
• Public feedback on Accessibility Plan accepted via accessibility@colwood.ca or mail

CANCELLED - Special Council - 2025 Budget Deliberations

This Special Council meeting for 2025 Budget Deliberations has been cancelled. The agenda was only procedural boilerplate, with no substantive items listed.

• Meeting cancelled
• Originally scheduled for December 17, 2024 at 6:30 PM
• Location: Council Chambers, 3300 Wishart Road, Colwood, BC

Special Council - 2025 Budget Deliberations - 16 Dec 2024 (2:30 pm)

This special council meeting focuses on 2025 budget deliberations, including approving the WestShore Parks & Recreation Society and Greater Victoria Public Library financial plans, and an RCMP officer strength increase. Council will also consider third reading of several rezoning bylaws, including for 3698 Metchosin Road and 499 Royal Bay Drive. The agenda includes a report from a public hearing held December 11, 2024, and unfinished business from the December 12 meeting.

• Approve WestShore Parks & Recreation Society's 2025-2029 Financial Plan and 2025 requisition
• Approve Greater Victoria Public Library's 2025-2029 Financial Plan and 2025 requisition
• Approve RCMP officer strength increase from 22.6 (2024) to 23.6 (2025)
• Third reading of Bylaw 1700-13 (OCP amendment) and Bylaw 2036 (rezoning) for 3698 Metchosin Road
• Third reading of Bylaw 2035 (rezoning) for 499 Royal Bay Drive

Special Council - 2025 Budget Deliberations

Colwood's Special Council meeting on December 12, 2024, focuses on 2025 budget deliberations, specifically reviewing revenue highlights and service plan highlights presented by the Director of Finance. The meeting continues unfinished capital budget items from the December 10 session and sets up further discussions for December 16. The agenda includes detailed revenue projections and service area priorities for the 2025-2029 financial plan.

• Total 2025 revenue projected at $50,905,500, including $23,938,500 in property taxes
• New construction taxation from developments like Royal Bay ($112.6M) and Colwood Corners
• Policing service level maintained with 4.73% property tax increase for 2025
• Fire Rescue transition to 24-hour shifts with 0.99% tax increase
• Galloping Goose Pedestrian Overpass substantial completion planned for 2025

Public Hearing

This is a public hearing where Colwood Council will hear views on two bylaws: an Official Community Plan amendment and a rezoning for 3698 Metchosin Road. The proposals would expand the Latoria South Sub-Area Plan, increase allowable density by 500 units, and allow a mix of employment and residential uses. Council will not answer questions except for clarification.

• Bylaw No. 1700-13: OCP amendment to expand Latoria South Sub-Area Plan to include 3698 Metchosin Road and increase density by 500 units
• Bylaw No. 2036: Rezone 3698 Metchosin Road from AR1 to CD28, adding Area 11 for mixed employment and residential uses
• Proposal includes expanding Quarry Park
• Public hearing held December 11, 2024 at 6:30 PM in Council Chambers, 3300 Wishart Road

Special Council - 2025 Budget Deliberations

This special council meeting focuses on the 2025 budget, including a presentation from the Greater Victoria Public Library on its 2025 budget and five-year financial plan, and an overview of the city's 2025-2029 reserves and draft capital plan. The council will also adopt minutes from previous special meetings and hear public input.

• GVPL 2025 budget and five-year financial plan presentation
• 2025-2029 reserves overview
• 2025-2029 draft capital plan overview
• Adoption of minutes from four prior special council meetings

Council

Council will consider endorsing the 2024 Housing Needs Report and authorizing a three-year Community Services Agreement with the Westshore Chamber of Commerce. It will also adopt several bylaws, including sewer local area service enlargements and a land use procedures amendment. The agenda includes routine items like minutes approval and a delegation from the Greater Victoria Green Team.

• Three-year Community Services Agreement with Westshore Chamber of Commerce
• Endorsement of 2024 City of Colwood Housing Needs Report
• Adoption of Bylaw 2041 (Land Use Application Procedures amendment)
• Adoption of sewer enlargement bylaws for 3347 St. Troy Place and 506 Pearkes Road
• Scheduling an Advisory Committee workshop in January 2025

Notice of Meeting

Colwood City Council is holding a special meeting on December 9, 2024, that will immediately close to the public. The closed session is authorized under the Community Charter for discussions involving personal information about a potential municipal appointee, litigation, and solicitor-client privileged advice. No public decisions are expected.

• Meeting to be closed under Community Charter sections 90(1)(a), (g), (i) and 91(2)(a)
• Topics include potential litigation and legal advice
• Possible discussion of a candidate for a municipal position

Planning and Land Use Committee

The Planning and Land Use Committee will consider recommending to Council that the revised Official Community Plan Amendment Bylaw 1700-10 (Environmental Development Permit Area) proceed to readings and public hearing, following additional consultation. The committee will also consider recommending a municipal letter of concurrence for a proposed telecommunication tower in Latoria South. The agenda includes adoption of minutes and public participation.

• Bylaw 1700-10 OCP Amendment (Environmental Development Permit Area) - engagement update and response
• Antenna System Siting Application - Latoria South - proposed telecommunication tower
• Adoption of November 4, 2024 meeting minutes

Cancelled - Capital West Accessibility Advisory Committee

This meeting of the Capital West Accessibility Advisory Committee, scheduled for November 27, 2024, has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

• Meeting cancelled

Council

Colwood Council is meeting to decide on several items, including a major rezoning and OCP amendment for 500 units at 3698 Metchosin Road, a contract award for SharePoint work, and a grant application for active transportation. They will also consider first readings of several bylaws, including a heritage designation and sewer local area service enlargements. The agenda includes routine items like adopting minutes and the 2025 meeting schedule.

• Contract award to Spot Solutions for SharePoint Design and Content Management, $263,788.00
• OCP amendment and rezoning for 500 units at 3698 Metchosin Road (Bylaws 1700-13 and 2036)
• Rezoning at 499 Royal Bay Drive with tree preservation covenant (Bylaw 2035)
• Increase mailed public notice distance from 75m to 100m (Bylaw 2041)
• Sewer local area service enlargements at 3347 St. Troy Place and 506 Pearkes Road (Bylaws 2044-2047)

Special Environment Committee

The Environment Committee is considering recommending that Council repeal the first two readings of Bylaw 1700-10, which amends the Official Community Plan's Environmental Development Permit Area guidelines, and consider the revised bylaw for new readings. The revision follows extensive public consultation, including a public hearing, surveys, and input from Qualified Environmental Professionals. The committee will also hear a briefing on using non-usable green space as a covenant rather than a park.

• Bylaw 1700-10 OCP Amendment (Environmental Development Permit Area) - engagement update and response
• Recommendation to repeal 1st and 2nd reading of Bylaw 1700-10 and consider amended version
• Public consultation included a January 2024 public hearing with 7 written submissions and 7 speakers
• Survey of QEPs and development community received 7 responses; second round of QEP review occurred October 2024
• Briefing on non-usable green space as a covenant rather than a park

Heritage Commission

The Heritage Commission will consider recommending that Council give First and Second Reading to Heritage Designation Bylaw No. 2043, 2024, which would protect the Pendray House at 3221 Heatherbell Road. The property is in receivership and subject to a court-ordered sale, and the bylaw would prevent demolition or alteration without Council approval. The commission will also adopt the agenda and minutes from the June 13, 2024 special meeting.

• Recommendation to give First and Second Reading to Heritage Designation Bylaw No. 2043 (Pendray House), 2024
• Pendray House is located at 3221 Heatherbell Road, in the CD15 zone, and is part of the Pacific Landing development site
• Property is in receivership and subject to a Court Ordered Sale
• Previous Council resolutions (2018, 2019) directed staff to protect the heritage value of Pendray House
• Adoption of minutes from the June 13, 2024 Special Heritage Commission meeting

CANCELLED - Public Hearing

This agenda is for a public hearing that was cancelled. The hearing was scheduled for November 13, 2024, to discuss zoning amendments, but it will not proceed as planned.

• Public hearing cancelled
• Zoning amendments were the sole agenda item

Special Infrastructure Committee

Colwood's Infrastructure Committee will review traffic model results and a Transportation Master Plan update, focusing on whether to widen Latoria Road or Metchosin Road to four lanes. The committee will also receive an update on the draft 2024 Sustainable Infrastructure Replacement Plan. A resident's written submission supports three-laning Metchosin Road.

• Traffic model simulation and Transportation Master Plan update presented by Head Engineer Josh Andrews
• Comparison of Latoria Road widening ($15-25M) vs Metchosin Road widening ($25-40M)
• Resident Caleb Crookes submits letter supporting three-laning Metchosin Road
• Update on Draft 2024 Sustainable Infrastructure Replacement Plan
• Adoption of October 22, 2024 meeting minutes

CANCELLED - Council

This regular Council meeting scheduled for November 12, 2024, has been cancelled. The agenda contains only standard procedural items and no substantive business will be discussed.

CANCELLED - Special Council - 2025 Service Review

This special council meeting scheduled for November 7, 2024, was cancelled. The agenda notes the 2025 Service Review is complete and a tentative date is not required. No decisions or discussions will take place.

• Meeting cancelled
• 2025 Service Review completed

Special Council - 2025 Service Review

Council is meeting to discuss various service profiles as part of a 2025 service review. The meeting includes discussions on community planning, policing, administration, health, and fire services.

• Service Profile - Community Planning
• Service Profile - Policing
• Service Profile - Administration & Corporate Services
• Service Profile - Health Administration
• Service Profile - Fire

Planning and Land Use Committee

The Planning and Land Use Committee will consider two rezoning applications. The first proposes an OCP amendment and rezoning to add 500 units at 3698 Metchosin Road, with conditions including property remediation, frontage improvements, and a bus shelter. The second involves a text amendment rezoning at 499 Royal Bay Drive, with conditions for parkland dedication, a statutory right-of-way, and tree preservation. Public written submissions, including concerns about intersection safety and park design, are included.

• OCP amendment and rezoning to CD28 for 500 units at 3698 Metchosin Road
• Rezoning at 499 Royal Bay Drive with tree preservation covenant (min. 8.0m wide, 1,600m2 area)
• Conditions for 499 Royal Bay Drive: parkland dedication, 6.0m pathway SRW, form & character controls
• Public submissions opposing 499 Royal Bay Drive design, citing intersection safety and park footprint
• Adoption of September 3, 2024 minutes

Special Council - 2025 Service Review - 04 Nov 2024 (2:30 pm)

This special council meeting focuses on the 2025 service review. Council will consider approving the West Shore Parks & Recreation Society's 2025 budget and requisition request of $6,285,001, a 3.90% increase over 2024. The agenda also includes a delegation on litter in Colwood and service profile reviews for sewer, building & bylaw, development services, and engineering.

• West Shore Parks & Recreation Society 2025 budget and requisition request of $6,285,001 (3.90% increase)
• Delegation on litter in Colwood by Charlotte Gorley, Stefan Doering, and Karen Bentley
• Service profile review: Sewer Utility
• Service profile review: Building & Bylaw
• Service profile review: Development Services and Engineering

Special Council - 2025 Service Review

This special council meeting continues the 2025 service review, discussing service profiles for Finance, Public Works, Parks/Trails/Recreation, Boulevards, Roads, and Storm Sewers. The agenda includes unfinished business from the previous day's meeting. These are discussion items only, not final decisions.

• Finance service profile: 2025 draft budget includes $1.25M operating expenses, $998,100 net taxation required, and a new Operations Analyst position (mid-2025)
• Finance: property tax levy grew from $27.9M (2020) to $41.2M (2024 actual); average municipal property tax for a representative home is $2,200 (2024)
• Finance: 2025 priorities include budget software replacement, performance benchmarking, and procurement policy review
• Public Works: maintains City facilities, fleet, and has logged 1,073 community action requests (Jan–Sept 2024)
• Service profiles for Parks/Trails/Recreation, Boulevards, Roads, and Storm Sewers are on the agenda

Special Council - 2025 Service Review

Colwood City Council is holding a special meeting to review municipal service areas for the 2025 budget, considering whether to maintain, increase, or decrease service levels. The review covers communications, youth engagement, events, arts and culture, human resources, IT, and GIS. Staff presented a tax increase target of 6.42% for 2025, including increases for city services, fire rescue, policing, and reserves.

• 2025 tax increase target of 6.42% (city services 3.98%, fire rescue 0.48%, policing 0.97%, EComm 0%, reserves 1.00%)
• Proposed permanent part-time Volunteer Coordinator (service increase in 2025)
• Proposed service increase for Youth Engagement in 2026 (funding beyond federal grant)
• Communications & Engagement operating budget: net taxation $273,800 in 2025 draft, down 18.93% from 2024
• Service reviews scheduled for Public Works, Engineering, Policing, and other areas in subsequent meetings

Council

Colwood Council is meeting to decide on several items, including executing land exchange agreements for park expansion, seeking public input on a draft on-street parking policy, and giving readings to multiple bylaws. The agenda also includes routine items like adopting minutes, approving a mutual aid agreement with Highlands, and making council appointments.

• Land exchange: Quarry Park Expansion Lands (Lots 4 & 5) for City Lands at 3698 Metchosin Road; purchase of portion of 499 Royal Bay Drive for Promenade Park expansion
• Mutual Aid Agreement for fire rescue services with District of Highlands
• Appointments: Councillor David Grove to Greater Victoria Public Library Board; Mayor Doug Kobayashi and Councillor Cynthia Day to Songhees-Colwood Joint Working Group
• Direct staff to seek public input on Draft On-Street Parking Policy and possible Traffic and Highways Bylaw amendment
• Bylaws: 2039 (Land Use Omnibus Amendments) for 1st-3rd reading; 2004-01 (Permissive Tax Exemptions), 2021-01 (Five Year Financial Plan), 2037 (Development Cost Charges for Parkland) for adoption

Waterfront Stewardship Committee

The Waterfront Stewardship Committee is meeting to receive a progress update on the Colwood Waterfront Stewardship Plan Implementation Project, which is currently in the functional design phase. The update covers design challenges, a revised project schedule, and permitting risks. The committee will also adopt the agenda and minutes from the previous meeting.

• Update on Colwood Waterfront Stewardship Plan Implementation Project by Ryan Campeau, Parks Lead - Capital
• Design challenges: drainage, beach access points, and dune location
• Project schedule: functional design to March 2025, construction to June 2027, grant deadline January 2028
• Permitting risks: Site Alteration Permit, Fisheries Act, Navigation Protection Act, Migratory Bird Sanctuary
• Public engagement scheduled for January 28, 2025

CANCELLED - Special Planning and Land Use Committee

This Special Planning and Land Use Committee meeting scheduled for October 24, 2024, has been cancelled. The agenda contains only standard procedural items and no substantive business will be discussed.

• Meeting cancelled

Special Infrastructure Committee

The Infrastructure Committee will hear a traffic model update from Head Engineer Josh Andrews, covering future traffic demands and two shortlisted road-widening options: a four-lane Latoria Road or a four-lane Metchosin Road. The committee will also discuss the draft 2024 Sustainable Infrastructure Replacement Plan and schedule a staff briefing on the Transportation Master Plan.

• Traffic model update: two options—four-lane Latoria Road (Metchosin Road to VMP) or four-lane Metchosin Road (Sooke Road to Latoria Road)
• Proposed two-lane roundabout at Sooke Road/Metchosin Road intersection
• Discussion of draft 2024 Sustainable Infrastructure Replacement Plan
• Scheduling of special meeting for Transportation Master Plan staff briefing

CANCELLED - Active Transportation Committee

The Active Transportation Committee meeting scheduled for October 21, 2024, has been cancelled. The agenda contains only standard procedural items and no business will be conducted.

• Meeting cancelled

CANCELLED - Environment Committee

This meeting of the City of Colwood Environment Committee, originally scheduled for October 21, 2024, has been cancelled and rescheduled to November 18, 2024 at 6:30 pm. The agenda contains only standard procedural items (call to order, approval of agenda, adoption of minutes, public participation, new business, adjournment) with no specific business items listed.

• Meeting cancelled and rescheduled to November 18, 2024 at 6:30 pm

CANCELLED -Infrastructure Committee

This Infrastructure Committee meeting scheduled for October 16, 2024 has been cancelled and rescheduled to October 22, 2024 at 6:30 pm. The agenda contains only standard procedural items with no specific business items listed.

• Meeting cancelled and rescheduled to October 22, 2024 at 6:30 pm

Emergency Planning Committee

The Colwood Emergency Planning Committee is meeting to review agency and departmental reports on emergency preparedness, including updates from Emergency Support Services, Royal Roads University, and West Shore Parks and Recreation. The agenda includes approval of the agenda and minutes from the previous meeting, and a report from the chair. The meeting is largely procedural, with no major decisions or public hearings scheduled.

• Report from Josh Pettigrew, Lieutenant/Emergency Program Coordinator
• Emergency Support Services activity report for September 2024, including two callouts (Wishart Road and Braveheart Lane)
• Update on Exercise with Esquimalt and DND moved from Nov 21 to Dec 5
• Next meeting scheduled for January 14, 2025

Council

Colwood Council is meeting to decide on several items, including awarding a $560,063 contract for City Hall roof replacement, considering permissive tax exemptions for housing and arts organizations, and amending the financial plan to fund a pedestrian bridge replacement. They will also receive reports on the Rent Bank program and the Island Major Crime Unit expansion, and hear a delegation from Foundry West Shore about youth services.

• Contract award: City Hall roof replacement at 3300 Wishart Road to Flynn Canada Ltd. for $560,063
• Permissive tax exemptions for Pacifica Housing (3 properties) and Arts and Culture Colwood Society
• Budget amendment: $68,750 for Latoria Walk Park pedestrian bridge replacement
• Island Major Crime Unit expansion update and direction to continue discussions
• Annual Colwood Rent Bank report (July 2023 - June 2024)

Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee will consider endorsing the Quarry Park Expansion Concept Plan, which would add 1.93 hectares to the existing park in Royal Bay. The committee will also discuss a staff report on preferring covenants over park designation for non-usable green space. Public comments include concerns about the cost and land swap for the expansion.

• Quarry Park Expansion Concept Plan: add 1.93 hectares, total 6.46 hectares
• Recommendation to endorse plan and explore co-locating facilities like Juan de Fuca Soccer clubhouse
• Staff report on non-usable green space as covenant rather than park
• Public submission: Quarry Park expansion cost estimates $19M first phase, $37M full facility
• Public submission: land swap with Gablecraft for $2M, city land valued at $12M

CANCELLED - Planning and Land Use Committee

This meeting of the Planning and Land Use Committee has been cancelled and rescheduled to October 24, 2024. The agenda contains only standard procedural items, with no substantive business listed.

• Meeting cancelled and rescheduled to October 24, 2024

Capital West Accessibility Advisory Committee

The Capital West Accessibility Advisory Committee, made up of staff from six partner municipalities, is holding its September 2024 meeting. The agenda is procedural, covering meeting logistics and how to provide feedback on the Accessibility Plan; no specific decisions or discussion items are listed.

• Meeting held in person and electronically at City of Langford Council Chambers, 877 Goldstream Avenue
• Committee includes Colwood, Langford, View Royal, Highlands, Sooke, and Esquimalt
• Public feedback on Accessibility Plan via email or mail to 3300 Wishart Road, Colwood

Board of Variance

The Colwood Board of Variance will consider one application: a request to reduce the side-yard setback from 6.0m to 5.1m at 2741 Gamble Drive to allow construction of an addition. The board may approve or deny the variance. The agenda also includes adoption of the agenda and approval of the April 25, 2023 minutes.

• Variance application BOV-24-001 for 2741 Gamble Drive to reduce side-yard setback from 6.0m to 5.1m
• Proposed addition to existing single-family dwelling
• Public participation available in person, electronically, or by written submission
• Meeting to be held September 24, 2024 at 7:00 PM in Council Chambers

Council

Colwood Council is meeting to consider several items, including a rezoning application for 517 Latoria Road that would require a nature-based playground, a trail for future neighborhood connection to Olympic View, and a 15,500 m² conservation covenant. Council will also discuss updates to the development application consultation policy, a grant application for asset management, and the financing and administration of the Colwood Medical Clinic pilot. The agenda includes routine approvals of minutes and bylaws, and a closed meeting for personnel and labour relations matters.

• Rezoning of 517 Latoria Road (Bylaw No. 2027) with conditions including a 15,500 m² conservation covenant and $6,270 per dwelling unit sewage contribution
• Update on Colwood Medical Clinic Pilot: partnership with Aroga Lifestyle Medicine, lease with Pure Pharmacy at 345A Latoria Blvd, hiring up to 8 physicians and support staff
• UBCM grant application for Asset Management Planning Program
• Increase notification distance for development applications from 75 to 100 metres (DEV001 policy)
• Adoption of Election Signs Bylaw No. 2038

Cancelled - Heritage Commission

The City of Colwood's Heritage Commission meeting scheduled for Thursday, September 12, 2024, at 2:00 PM in Council Chambers has been cancelled. The agenda contains only standard procedural items and no substantive business will be discussed.

• Meeting cancelled

Council

Colwood Council is meeting to discuss several policy items, including a proposed council policy restricting gifts from developers, a 2025 budget approach, and directing staff to draft bylaws requiring short-term rental operators to obtain business licenses. Council will also release in-camera resolutions, including a $500,000 funding allocation for a municipal medical clinic trial and a land swap for Quarry Park expansion. The agenda includes routine items like minutes adoption and public participation.

• Proposed Council Policy restricting gifts, favors, and discounts from developers (over $25 triggers recusal)
• 2025 Budget Approach endorsement and timeline for Service Review and Budget Deliberations
• Direct staff to draft bylaws for short-term rental business licensing and land use definition
• Release of in-camera resolutions: $500,000 for 5-year Municipal Medical Clinic trial at the Commons in Royal Bay
• Land exchange for Quarry Park expansion involving 3698 Metchosin Road and 499 Royal Bay Drive

Special Capital West Accessibility Advisory Committee

This is a special meeting of the Capital West Accessibility Advisory Committee, which includes staff from six partner municipalities. The agenda is procedural, providing meeting logistics and inviting public feedback on the Accessibility Plan, with no specific decisions or discussion items listed.

• Meeting open to the public, in person at Langford Council Chambers, 877 Goldstream Avenue
• Electronic participation via Zoom (Meeting ID: 882 1998 4095) or phone
• Public feedback on Accessibility Plan via email or mail

Planning and Land Use Committee

The Planning and Land Use Committee is considering recommending that Council increase the mailed-notice distance for development applications, such as rezonings, from 75 metres to 100 metres. This would require amending the Development Application Consultation Policy (DEV001) and the Land Use Application Procedures Bylaw No. 427. The change aims to better inform residents about nearby development proposals.

• Proposed increase of mailed notification distance from 75m to 100m for development applications
• Amendment to Land Use Application Procedures Bylaw No. 427 to match the new distance
• Staff report compares Colwood's 75m distance to other CRD municipalities, most using 100m
• Estimated cost increase: postcards cost about $1.50 each; 621 were mailed in 2023

Notice of Meeting

Colwood City Council is holding a special in-camera meeting on September 3, 2024. The meeting will open publicly but Council will immediately vote to close it to discuss labour relations or other employee relations, as permitted under the Community Charter. No decisions or discussions are expected to be made in public.

• Special meeting of Council held in-camera
• Closed to public under Community Charter section 90(1)(c)
• Subject matter: labour relations or other employee relations

Council

Council will consider a new fire department strategic plan that keeps a single 24-hour staffed station and drops plans for additional volunteer stations, including one in South Colwood. It will also vote on a $697,992 design contract for the Public Works Operations Facility, endorse funding for a regional parks master plan, and discuss a proposed policy restricting gifts from developers.

• Fire department strategic plan: single station, 24-hour staffing, no new volunteer stations
• Contract award: $697,992 to Kinetic Design Build Ltd. for Public Works Operations Facility design
• West Shore Parks and Recreation funding: $31,420 toward $140,000 master plan
• Truth and Reconciliation Day event: $5,000 silver sponsorship to Songhees Nation
• Proposed policy: recusal for gifts over $25 from developers

Special Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee is holding a special meeting to discuss and recommend terms for the rezoning of 517 Latoria Road, including a playground, a 15,500 m² natural state covenant, and trail connections. The agenda includes a delegation from the Juan de Fuca Soccer Association and public written submissions, several of which oppose the developer's proposed park options and request more meaningful park space. The committee will vote on recommendations to Council regarding these conditions.

• Recommendation to require a playground at 517 Latoria Road per existing development agreement
• Proposal to protect 15,500 m² via Section 219 natural state covenant in exchange for not dedicating 8,500 m² as park land
• Trail connection from Latoria Creek Trail to Pondside Trail at developer's expense
• Delegation from Juan de Fuca Soccer Association (Steve Clout, Angus Stewart, Dave Odorico)
• Public submissions include a petition signed by 182 residents opposing the developer's park options

CANCELLED - Heritage Commission

The Heritage Commission meeting scheduled for July 11, 2024, at 2:00 PM has been cancelled. No business was conducted or scheduled for this session.

Council

The Council will consider several land use applications, including a rezoning request for 517 Latoria Road and a development variance for 2930 Brickshire Road. Other items include proposed speed limit changes in Royal Bay and the approval of a provincial electric kick scooter pilot project.

• Proposed 30 km/h and 40 km/h speed zones in Royal Bay (Latoria North, South, and Latoria Road)
• Rezoning application for 517 Latoria Road (Bezanton Way) involving park and trail requirements
• Development Variance Permit DVP-23-007 for 2930 Brickshire Road
• Approval of Provincial Electric Kick Scooter Pilot Project starting July 10, 2024
• Purchase of a Bobcat Toolcat utility vehicle for Public Works

CANCELLED - Planning and Land Use Committee

The Planning and Land Use Committee meeting scheduled for July 2, 2024, has been cancelled. No business was conducted.

CANCELLED - Waterfront Stewardship Committee

The Waterfront Stewardship Committee meeting scheduled for June 27, 2024, has been cancelled. No business was conducted or discussed.

Capital West Accessibility Advisory Committee

This meeting is for the Capital West Accessibility Advisory Committee, which consists of municipal staff from Colwood, Langford, View Royal, Highlands, Sooke, and Esquimalt. The agenda provided contains only meeting logistics and information on how to provide feedback for the Accessibility Plan.

• Meeting held in person at Langford Council Chambers and electronically via Zoom

Special Planning and Land Use Committee

The Planning and Land Use Committee is reviewing a Development Variance Permit for a car dealership that straddles the Colwood and Langford border. The proposal includes requests for a taller retaining wall and modified parking dimensions, while seeking to deny larger signage requests.

• Development Variance Permit DVP-23-007 for 2930 Brickshire Drive
• Proposed increase of retaining wall height from 1.2m to 4.4m
• Proposed reduction of parking space length from 5.8m to 5.5m
• Proposed reduction of accessible parking width from 4.1m to 4.02m
• Denial of requests to increase free-standing sign area and height

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• In-camera session regarding land acquisition, disposition, or expropriation
• Discussion of matters protected under other enactments
• Consideration of whether to allow non-municipal persons to attend closed meetings

Council

The Council will review several land use amendments, a budget increase for traffic signal upgrades, and a proposed $115,000 funding request for a Cemetery Management Plan. The meeting also includes discussions on potential participation in an Island Major Crime Unit and a delegation regarding natural infrastructure.

• $57,400 budget amendment for traffic signal and controller upgrades
• $115,000 funding request for a Cemetery Management Plan
• Land Use Amendment for 2346 Sooke Road
• Land Use Amendment for 3494 Wishart Road
• Bylaw for Off-Street Parking Regulations (Electric Vehicle Ready)

CANCELLED - Special Parks, Trails, and Recreation Committee

The scheduled meeting for June 18, 2024, was cancelled due to unforeseen circumstances and an inability to meet quorum. The agenda included discussions regarding park/trail dedications for 517 Latoria Road and a presentation by the Juan de Fuca Soccer Association.

• Proposed playground and trail requirements for 517 Latoria Road
• Juan de Fuca Soccer Association presentation on field and facility needs
• Discussion of Quarry Park Phase 2 Plan update
• Discussion of Lagoon Beach special event and filming processes

CANCELLED - Active Transportation Committee

The City of Colwood has cancelled the Active Transportation Committee meeting originally scheduled for June 17, 2024. No business was conducted.

Environment Committee

The Environment Committee will discuss recommendations for the special event and filming process at Lagoon Beach. The discussion includes transitioning large-scale events away from the beach over three years and establishing new permit fees.

• Proposed fee increase for food service providers from $600 to $1000 per season
• Proposed new administrative fees for large group gatherings (over 200 people)
• Potential new filming permit fees to be determined in consultation with the Film Commission
• Discussion of prohibiting gas generators for food service stalls
• Requirement for food vendors to use compostable containers only

Special Heritage Commission

The Heritage Commission is considering a recommendation to Council to fund a comprehensive management plan for Pioneer Cemetery and St. John the Baptist Heritage Church Cemetery. The proposal includes $115,000 to cover a base plan and additional technical scopes like geotechnical consulting and laser scanning. The Commission also recommends deferring the installation of donated wooden signage until the plan is established.

• $115,000 requested for Cemetery Management Plan (including $75,000 base plan)
• Proposed management of Pioneer Cemetery and St. John the Baptist Heritage Church Cemetery
• Deferral of wooden signage donation by Mr. Aubrey
• Additional scopes: geotechnical consulting, legal surveys, laser scanning, and artifact conservation

Infrastructure Committee

The Infrastructure Committee is discussing a budget amendment to expand the scope of traffic signal and controller upgrades. The proposal includes adding improvements at Metchosin Road, Wishart Road, and Island Highway to address equipment failures and communication needs. If approved, the increased funding would be sourced from the Canada Community Building Fund (Gas Tax) grant.

• Proposed budget increase for Traffic Signal and Controller Upgrades from $290,300 to $370,600
• Planned upgrades at Sooke Rd/Kelly Rd, Sooke Rd/Mt. View Ave, and Sooke Rd/Aldeane Ave
• Proposed additional improvements at Metchosin Rd/Wishart Rd and Island Highway/Westshore Rec Centre
• Update on general infrastructure projects by Engineering Manager Joshua Baylis
• Discussion of the 2024 Sustainable Infrastructure Replacement Plan

Council

Council will consider the adoption of three bylaws regarding transit-oriented areas, infill housing, and off-street parking. Additionally, staff will report on the financial implications of a 50-year sustainable infrastructure replacement plan.

• Adoption of Bylaw No. 1700-12 (Transit-Oriented Areas Designation)
• Adoption of Bylaw No. 2026 (Infill Housing)
• Adoption of Bylaw No. 1909-1 (Off-Street Parking Regulations)
• Discussion of 2024 Sustainable Infrastructure Replacement Plan
• $50,000 allocation for RCMP service funding options study

Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee is reviewing a plan update for the Quarry Park expansion and discussing new processes for special events and filming at Lagoon Beach. The meeting also includes delegations from the Langford Tennis Club and Juan de Fuca Lacrosse.

• Quarry Park Phase 2 Plan update regarding park expansion
• Review of special event and filming processes at Lagoon Beach
• Delegation from Langford Tennis Club regarding public tennis facilities
• Delegation from Juan de Fuca Lacrosse regarding a covered lacrosse box
• Previous recommendation to add $330,000 to the capital budget for Quarry Park playground accessibility

CANCELLED - Planning and Land Use Committee

The Planning and Land Use Committee meeting scheduled for June 3, 2024, has been cancelled. No business was conducted.

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in-camera. The meeting will begin publicly before a resolution is passed to exclude the public to discuss confidential matters.

• Special meeting scheduled for May 29, 2024, at 6:30 PM
• Discussion of personal information regarding municipal officers or employees
• Receipt of solicitor-client privileged advice
• Attendance of legal counsel

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in camera. The meeting will be closed to the public to discuss matters regarding labour relations, municipal service negotiations, and meeting attendance authorities.

• Special In-Camera Meeting

Council

Council will consider several bylaw amendments to align with provincial housing statutes regarding transit-oriented areas and infill housing. The meeting also includes discussions on electric vehicle charging, park re-vegetation, and a $4,656,000 loan for sidewalk projects.

• Proposed $4,656,000 loan for sidewalk projects via the Municipal Finance Authority of BC
• Licence of Occupation for up to 20 DC Fast Chargers and Level 2 chargers at Quarry Park
• Rezoning application RZ000010 for 586 and 588 Latoria Road
• Bylaw amendments for Transit-Oriented Areas, Infill Housing, and Off-Street Parking
• Re-vegetation and fencing plan for Veterans Memorial Parkway from 646 Cairndale Rd to 3272 Mary Anne Crescent

Special Heritage Commission

The Special Heritage Commission will receive a progress update on the conservation of the Colwood Dairy and Cheese House. The meeting will also include a verbal update regarding engagement with local First Nations.

• Progress update on the conservation of the Colwood Dairy and Cheese House
• Verbal update on engagement with local First Nations

Emergency Planning Committee

The committee will review agency reports and previous meeting minutes. The agenda includes updates from Engineering, Emergency Support Services, Royal Roads University, and Westshore RCMP.

• Review of March 19, 2024, meeting minutes
• Agency reports from Engineering, Emergency Communications, and Emergency Support Services
• Reports from Royal Roads University and Westshore RCMP

Notice of Meeting

The Colwood City Council will hold a special meeting closed to the public immediately following the regular meeting. The meeting is being held in-camera to discuss the acquisition, disposition, or expropriation of land or improvements.

• Special 'In-Camera' meeting regarding land acquisition, disposition, or expropriation

Council

The Council will consider installing up to eight electric vehicle chargers at local parks through a partnership with the CRD. The meeting also includes several readings and adoptions of bylaws regarding land use, taxes, and sewer utility fees.

• Installation of up to 8 level-2 EV chargers at Herm Williams, Colwood Creek, Lagoon West, and Meadow Green parks
• Bylaw No. 2018 Land Use Amendment (CD41 Zone - 2346 Sooke Road) - First, Second and Third Reading
• Bylaw No. 1989 Land Use Amendment 2054 - 2076 Sooke Rd - Adoption
• Bylaw No. 2031 Tax Rate Bylaw 2024 - Adoption
• Bylaw No. 2032 Sewer Utility Fee Amendment - Adoption

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for May 9, 2024, is cancelled. The meeting has been rescheduled for Thursday, May 16, 2024, at 2:00 pm.

• Meeting rescheduled to May 16, 2024

Special Council

Council will discuss the 2023 Draft Audit Findings Report presented by KPMG and review the 2023 Consolidated Financial Statements. Additionally, Council will consider three readings of Bylaw No. 2032 to amend the Colwood Sewer Utility Fee.

• Review of 2023 Draft Audit Findings Report by KPMG LLP
• Approval of 2023 Consolidated Financial Statements
• Bylaw No. 2032 Sewer Utility Fee Amendment (First, Second, and Third Reading)
• KPMG recommended a $385,888 adjustment to development cost charge revenue
• Review of $6,642,000 Growing Communities Fund grant receipt

Notice of Meeting

The Colwood City Council will hold a special meeting in-camera following a scheduled 6:30 PM special meeting. The closed session is being held to consider information regarding negotiations between the municipality and provincial or federal governments or third parties.

• Special In-Camera meeting scheduled for May 8, 2024

Special Infrastructure Committee

The Special Infrastructure Committee will discuss amendments to its own Terms of Reference and review a draft 2024 Sustainable Infrastructure Replacement Plan. The meeting also includes a presentation of the draft plan by FIT Local Government Consulting.

• Discussion of amended Infrastructure Committee Terms of Reference
• Presentation of the Draft 2024 Sustainable Infrastructure Replacement Plan
• Review of previous meeting minutes from February 13, 2024

Planning and Land Use Committee

The Planning and Land Use Committee is reviewing a rezoning application for 517 Latoria Road that includes requirements for park connectivity and long-term covenants. The committee also recommends postponing a decision on 586 and 588 Latoria Road until a North Latoria Corridor vision is endorsed.

• Rezoning application for 517 Latoria Road (Bezanton Way)
• Rezoning application RZ000010 for 586 and 588 Latoria Road
• Requirement for 517 Latoria to seek endorsement for trail connectivity and park amenities
• Proposed Section 219 Covenant Development Agreement for 517 Latoria Road

Special Council

Council will hold three readings of Bylaw No. 2031 to establish 2024 property tax rates. They will also consider an off-cycle grant application of $2,000 for the Take A Hike Foundation.

• Bylaw No. 2031 - Tax Rate Bylaw 2024 (First, Second, and Third Reading)
• $2,000 grant in aid proposal for Take A Hike Foundation
• 4.90% property tax increase for 2024 (excluding new construction)
• $73.02 parcel tax for Colwood East Sewer Local Area Service
• $65.48 parcel tax for Colwood Central Sewer Local Area Service

Waterfront Stewardship Committee

The committee will receive a verbal report regarding community and partner engagement on the draft Waterfront Stewardship Plan. Additionally, committee member Rick McKay will present a historical overview of the Esquimalt Lagoon and Coburg Peninsula.

• Verbal report on community and partner engagement for the draft Waterfront Stewardship Plan
• Presentation on Esquimalt Lagoon history by Rick McKay
• Adoption of the October 26, 2023, meeting minutes

Capital West Accessibility Advisory Committee

This meeting is for the Capital West Accessibility Advisory Committee, which consists of municipal staff from six partner municipalities. The agenda provided contains only meeting logistics and contact information for feedback on the Accessibility Plan.

• Meeting held in person at Langford Council Chambers and electronically via Zoom

Council

Council will consider several items including a $330,000 funding increase for Quarry Park playground accessibility and a $3.36 million contract for sidewalk and bike lane projects. The meeting also includes discussions on a $8.39 million loan for a new Public Works Operations Facility and various land use amendments.

• $330,000 for Quarry Park playground accessibility improvements
• Development Variance Permit for 3341 Betula Place (pool and accessory building height)
• Rezoning for 376 and 394 Royal Bay Drive and 3479 Wishart Road
• $8,397,400 loan authorization for a Public Works Operations Facility
• $3,365,038 contract award to Northridge Excavating Ltd. for Hagel, Kelly, and Lagoon Road projects

Active Transportation Committee

The Active Transportation Committee is reviewing potential infrastructure treatments to improve safety at intersections. The discussion includes options such as raised crosswalks, continuous bike lanes, and improved sidewalk connectivity to support upcoming projects on Hagel, Kelly, and Lagoon Roads.

• Review of intersection treatments including raised sidewalk crossings and stamped asphalt
• Upcoming sidewalk and bike lane projects on Hagel, Kelly, and Lagoon Road
• Discussion of intersection safety at Hagel Rd, Kelly Rd, and Lagoon Rd locations
• Analysis of continuous concrete sidewalks and asphalt bike lanes with advanced yield markings

CANCELLED - Environment Committee

The City of Colwood Environment Committee meeting scheduled for April 15, 2024, was cancelled. No business was discussed or decided.

CANCELLED Infrastructure Committee

The Infrastructure Committee meeting originally scheduled for April 9, 2024, has been cancelled. The meeting has been rescheduled for Tuesday, May 7, 2024, at 6:30 PM.

Council

The Council will consider awarding $33,100 in grants to various local organizations and discuss funding applications for municipal building retrofits. Other items include updating the Age-Friendly Community Plan and declaring a property at 2317-A Sooke Road a nuisance.

• $33,100 in 2024 Grant in Aid awards to 23 recipients
• Nuisance Property Abatement for 2317-A Sooke Road
• FCM funding applications for Municipal Building Retrofit Planning
• Age-Friendly Community Plan update and senior transportation investigation
• Bylaw No. 2030 Fees and Charges Amendment (Electric Vehicle Charging) adoption

Planning and Land Use Committee

The Planning and Land Use Committee is reviewing a rezoning request for properties on Royal Bay Drive and Wishart Road. They are also considering a development variance permit for a pool and accessory building at 3341 Betula Place.

• Rezoning of 376 and 394 Royal Bay Drive and 3479 Wishart Road
• Development Variance Permit for 3341 Betula Place to allow a front yard pool
• Height variance for an accessory building at 3341 Betula Place from 4.0m to 7.1m
• Proposed 50% reduction in Community Amenity Contributions for Royal Bay Drive project

Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee is reviewing a proposal to fund accessible play structures and rubber matting at Quarry Park. Staff are presenting three funding options to Council to address accessibility features that were excluded from the developer's original plan.

• $190,000 for a custom ramped play feature
• $140,000 for recycled-rubber play surface
• Recommendation to use Growing Communities Grant Reserve for funding
• Discussion of Quarry Park playground accessibility enhancements

Council

The Council will consider several rezoning applications and development variance permits. The meeting also includes the adoption of multiple bylaws, including a new pesticide use bylaw and electric vehicle charging fees.

• Development Variance Permit for 2330 and 2344 Sooke Road
• UBCM Active Transportation Planning Grant application
• Rezoning of 2346 Sooke Road with a 20% minimum 10-year rental requirement
• Feasibility study for consolidated waste management and compost services
• New electric vehicle charging fees: $1.25/hour for first 4 hours, $2.00/hour thereafter

Emergency Planning Committee

The committee will review updates on the Colwood Emergency Plan and the Early Earthquake Warning System. Discussions include upcoming Tsunami Preparedness Week and Emergency Preparedness Week.

• Tsunami Preparedness Week (Hike to High Ground) scheduled for April 14-20, 2024
• Emergency Preparedness Week scheduled for May 5-11, 2024
• Early Earthquake Warning System project overview and installation
• Nuclear Release Regional Exercise planned for November 2024
• UBCM Grant Application updates

Notice of Meeting

The Colwood City Council will hold a special meeting that will move into a closed session. The meeting will be closed to the public to discuss matters permitted under the Community Charter.

• Special meeting of Council 'In-Camera'
• Resolution to exclude the public under Community Charter sections 90 and 91

Cancelled - Heritage Commission

The Heritage Commission meeting originally scheduled for March 14, 2024, at 2:00 PM has been cancelled. No business was conducted.

Council

The Council will consider several bylaws, including a new Pesticide Use Bylaw and various sewer and loan authorization amendments. Discussion items include a rezoning application for 2346 Sooke Rd and the adoption of the 2024-2027 Strategic Plan.

• Rezoning application for 2346 Sooke Rd with wetland conservation requirements
• First, Second, and Third readings of Pesticide Use Bylaw No. 1995
• Adoption of Land Use Amendment CD40 2324 Sooke Rd
• Proposed CRD Regional Water Supply Development Cost Charge review
• Five sewer and loan authorization bylaws for first, second, or third readings

Planning and Land Use Committee

The Planning and Land Use Committee will consider two development variance permits. These include requests to adjust setbacks and lot coverage at 251 Seafield Road and parking and lot coverage requirements at 2330 and 2344 Sooke Road.

• Development Variance Permit for 251 Seafield Road (apartment and townhome use)
• Reduction of yard setback from 6m to 4m for apartments at 251 Seafield Road
• Increase of maximum lot coverage from 35% to 43% at 251 Seafield Road
• Development Variance Permit for 2330 and 2344 Sooke Road
• Reduction of parking stall clearance from 0.3m to 0.1m at 2330/2344 Sooke Road

Council

The Council will consider the adoption of the 2024-2028 Five Year Financial Plan and multiple land use and sewer bylaws. The meeting also includes discussions on climate adaptation, a regional water supply cost charge, and various rezoning applications.

• Adoption of the 2024-2028 Five Year Financial Plan (Bylaw No. 2021, 2024)
• Adoption of the 2023 Land Use Omnibus Amendments (Bylaw No. 2007, 2023)
• Rezoning application for 508 Windthrop Road
• Rezoning application for 2346 Sooke Rd including a $10,000 construction nuisance deposit
• Proposed Subdivision and Development Servicing Bylaw No. 2000, 2024

CANCELLED - Waterfront Stewardship Committee

The Waterfront Stewardship Committee meeting scheduled for February 22, 2024, has been cancelled because there are no new items of business. The Esquimalt Lagoon Stewardship Initiative Workplan and Collaboration item has been deferred to the April 25, 2024, meeting.

• Cancellation of February 22 meeting
• Deferral of Esquimalt Lagoon Stewardship Initiative Workplan and Collaboration to April 25

Environment Committee

The Environment Committee is reviewing a recommendation to adopt Pesticide Use Bylaw No. 1995 and implement an education campaign. The committee is also discussing amendments to the Official Community Plan regarding Environmental Development Permit Areas.

• Recommendation to adopt Pesticide Use Bylaw No. 1995
• Proposed 2024 education and information campaign for pesticide use
• Bylaw No. 1700-10 Official Community Plan Amendment (Environmental Development Permit Area)
• Reduction of permitted pesticides from 65 to 46 in staff report

Active Transportation Committee

The Active Transportation Committee is reviewing the results of the 2023 Painter Road protected cycling pilot project. Staff presented a prioritization matrix for converting existing buffered bike lanes to protected lanes in 2024.

• 2023 Painter Road Protected Cycling Pilot Project summary
• Review of 68.1% strong support for Painter Road pilot project
• Identification of potential 2024 conversion areas including VMP, Allandale Road, Latoria Road, and Latoria Boulevard
• Discussion of 18.9km of existing bike lanes in Colwood

Special Infrastructure Committee

The Infrastructure Committee is reviewing a proposed Subdivision and Development Servicing Bylaw No. 2000, 2024. This new bylaw aims to replace the outdated 1995 version to update city standards for construction, active transportation, and asset management. The committee will provide recommendations to Council regarding the proposal.

• Review of Infrastructure Committee Terms of Reference
• Introduction of proposed Subdivision and Development Servicing Bylaw No. 2000, 2024
• Proposed updates to street lighting, landscaping, and stormwater management standards
• Proposed new on-street parking specifications and dedicated parking bays

Council

The Council will consider implementing hourly user fees for city-owned electric vehicle chargers. The meeting also includes multiple readings for bylaws regarding land use, sewer enlargements, and a five-year financial plan.

• Proposed EV charging fees: $1.25/hour for first 4 hours, $2.00/hour thereafter
• BC Hydro agreement for 6 DC Fast Chargers and 8 Level 2 Chargers at Ocean Boulevard and Island Highway
• Bylaw No. 2021: Five Year Financial Plan 2024-2028
• Bylaw No. 2019: Colwood Main Sewer LAS Enlargement (525 Mount View Avenue)
• Bylaw No. 1700-09: Olympic View Local Area Plan adoption

Cancelled - Infrastructure Committee

The Infrastructure Committee meeting originally scheduled for February 12, 2024, was cancelled. The meeting has been rescheduled for Tuesday, February 13, 2024, at 6:30 pm.

Notice of Meeting

The Colwood City Council will hold a special meeting closed to the public. The meeting is being held in-camera to discuss personal information regarding individuals or matters related to litigation or potential litigation.

• Special meeting of Council 'In-Camera'
• Discussion of personal information regarding municipal officers, employees, or agents
• Discussion of litigation or potential litigation affecting the municipality

Planning and Land Use Committee

The Planning and Land Use Committee will discuss several development applications, including a rezoning for 2346 Sooke Rd and a parking variance for Tradewinds Ave. The committee will also review a rezoning request for 508 Windthrop Road.

• Development Variance Permit for Tradewinds Ave to reduce multi-family visitor parking ratio
• Rezoning application for 508 Windthrop Road
• Rezoning application for 2346 Sooke Rd including wetland conservation requirements
• Proposed $10,000 construction nuisance mitigation deposit for 2346 Sooke Rd

Cancelled - Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee meeting scheduled for February 5, 2024, has been cancelled. No business was conducted.

Public Hearing

The City of Colwood is considering three proposed amendments to the Official Community Plan and Land Use Bylaw. These include updates to environmental development permit guidelines, administrative changes to land use regulations, and policy updates for the Olympic View Local Area Plan.

• Bylaw No. 1700-10: Amendments to Environmental Development Permit Area guidelines
• Bylaw No. 2007: Administrative amendments to the Land Use Bylaw regarding accessory buildings and secondary suites
• Bylaw No. 1700-09: Amendments to the Olympic View Local Area Plan regarding driveway access and street maps
• Public hearing regarding new regulations for land alterations and protected tree removal

Council

Council will consider a mutual aid agreement for fire services and a proposal for a medical clinic at the Commons in Royal Bay. The meeting also includes third readings for a rezoning at 3494 Wishart Road and a Zero Carbon Step Code building bylaw amendment.

• Mutual Aid Agreement renewal with District of Metchosin for fire rescue services
• Proposal for a medical clinic at the Commons in Royal Bay
• Bylaw No. 2005: Third Reading for rezoning 3494 Wishart Rd
• Bylaw No. 2016: Third Reading and adoption of Zero Carbon Step Code building amendment
• Delegation regarding Wetland Restoration/Park Proposal at PondCo Site

CANCELLED - Special Council - Budget Deliberations

The Special Council meeting scheduled for January 18, 2024, to discuss budget deliberations has been cancelled.

Special Council - Budget Deliberations

Council is reviewing several budget recommendations, including the 2024-2028 Financial Plan. Discussions include the Greater Victoria Public Library budget and proposed increases to RCMP membership strength.

• Greater Victoria Public Library 2024 draft budget and requisition
• West Shore Parks & Recreation Society 2024 draft budget and requisition
• RCMP strength increase to 22.60 members for 2024 and 23.60 for 2025
• Colwood's 2024 GVPL contribution of $1,104,625
• Introduction of the 2024-2028 Five-Year Financial Plan

Emergency Planning Committee

The agenda outlines a meeting for the Emergency Planning Committee to receive reports from various agencies. The provided documents include the agenda and the minutes from the previous meeting held on November 21, 2023.

• Report on Emergency Operations Centre (EOC) training completed October 16-20
• Update on City of Colwood Emergency Plan revamp
• Notification of the Emergency and Disaster Management Act coming into force November 8, 2023
• Report on a simulated ammonia release hazmat exercise conducted November 28
• Emergency Communications report on radio station updates and earthquake exercises

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for January 11, 2024, at 2:00 PM has been cancelled. No business was conducted or scheduled for this session.

Special Council - Budget Deliberations

Council is reviewing proposed one-time projects and service plans for the 2024-2028 period. The discussion includes various special initiatives ranging from infrastructure and environment to community engagement and governance.

• Hagel, Kelly, and Lagoon Road sidewalk and bike lane projects pending public tender
• $949,700 Youth Safety & Wellbeing initiative funded by federal grant
• $150,000 annual contingency account for exceptional circumstances
• $122,000 for Arts & Culture initiatives including a Public Art Policy
• $100,000 for a State of Biodiversity Report

Special Council - Budget Deliberations

Council is reviewing the 2024-2028 Draft Capital Plan, including reserves, debt management, and a five-year capital plan review. The discussion covers various infrastructure projects, including road improvements, sidewalk and bike lane programs, and facility retrofits.

• Sidewalk & Bikelane Program design and engineering services ($293,700)
• Kelly Rd Sidewalk project ($657,000)
• Hagel Rd Sidewalk project ($1,482,000)
• Lagoon Rd Sidewalk project ($2,517,000)
• Galloping Goose Overpass Bridge construction ($6,254,200)

Council

The Council will consider several land use amendments, including a rezoning for 3494 Wishart Road and updates to environmental development permit guidelines. Discussions also include implementing the BC Zero Carbon Step Code and reviewing the Climate Action Plan implementation.

• Rezoning application for 3494 Wishart Road
• Development Variance Permit for 1752 Island Highway
• Amendments to Official Community Plan Environmental Development Permit guidelines
• Implementation of BC Zero Carbon Step Code Emissions Level 4
• Adoption of Land Use Amendment for 641 Latoria Road

Cancelled - Planning and Land Use Committee

The Planning and Land Use Committee meeting scheduled for January 2, 2024, has been cancelled. No business was conducted or discussed.